Policy for Ensuring the Security of Not Public Data

Under the requirement in Minnesota Statutes, section 13.025, subd. 1, Murray County has prepared a Data Inventory which identifies and describes all not public data on individuals maintained by Murray County. To comply with the requirement in section 13.05, subd. 5, Murray County has also modified its Data Inventory to represent the employees who have access to not public data.

The adoption of this Policy by Murray County satisfies the requirement in Minnesota Statutes, section 13.05, subd. 5, to establish procedures ensuring appropriate access to not public data.  By incorporating employee access to not public data in Murray County’s Data Inventory, in the individual employee’s position description, or both, Murray County’s policy limits access to not public data to employees whose work assignment reasonably requires access.   Click HERE for a copy of the policy.

The Government Data Practices Act (Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public.  Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc.

The Government Data Practices Act also provides that Murray County must keep all government data in a way that makes it easy for you, as a member of the public, to access public data.  You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data.  The Government Data Practices Act allows us to charge for copies.  You have the right to look at data, free of charge, before deciding to request copies.