Regular Meeting of the Shetek Area Water and Sewer Commission

September 15, 2008

Chairman Dean Salmon called the meeting to order at 4:00 p.m.

Members present:  Dean Salmon, Ted Haugen, Tom Gervais, Larry Lanoue, Jon Hoyme, Jon Harback, Tim Alcorn

Members absent:  Lars Johansson, Dave Marks

Support staff and advisors:  Chris Hansen, Heidi Winter, Del Vulcan, Jon Peterson, Brad Skerik, Dave Brown, Kevin Vickerman, Bill Sauer, Bob Moline, John Giese, Gerald Magnus.

Agenda: 
Motion (09-08-15a)  Moved by Ted Haugen, seconded by Tom Gervais to approve the agenda.  Motion carried unanimously.

Minutes:
Motion (09-08-15b)  Moved by Tom Gervais, seconded by Ted Haugen to approve the secretaries report.  Motion carried unanimously.

Treasurers report:
An income/ expense report was shared by Heidi Winter.  Some suggestions were made to expand the report.

Motion (09-08-15c)  Moved by Tom Gervais, seconded by Ted Haugen to approve the invoice of $63,352.58 to Duininck Brothers for Phase 1 work, with the $150,000 retainage maintained.  Motion carried unanimously.

Motion (09-08-15d)  Moved by Larry Lanoue, seconded by Tom Gervais to approve the invoice of $7,436.80  to Brown Excavating.  After discussion motion carried unanimously.

Motion (09-08-15e)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $954.24 to the city of Currie. Motion carried unanimously. 

Discussion of phosphorus treatment was discussed along with transfer of water to second pond. Cost could be $5,600 should treatment become necessary.  Water flow has dropped from 45,000 gallons to 30,000 gallons a day since labor day.

Motion  (09-08-15f)  Moved by Tom Gervais, seconded by Ted Haugen to approve the invoice of $221.00 to Dan  McDonald.  Motion carried unanimously.

Motion (09-08-15g)  Moved by Tom Gervais, seconded by Larry Lanoue to approve the invoice of $9,572.10 to Pettipiece and Assoc. for assessment work and the assessment hearing.  Motion carried unanimously.

Motion  (09-08-15h)  Moved by Jon Hoyme, seconded by Larry Lanoue to approve the invoice of $17,656.21 to Bolton & Menk for Phase 2 work.  This proceeded with much discussion.  Motion carried unanimously.

Engineers report:
Phase 1 Completing final punch list items. Should be finished shortly.

Phase 2 Continuing punch list items, one new installation, some clean up and final walk through.

Assessment hearing follow up letters are ready to go out

Warranty items continue to be addressed before retainage can be released.

Considerable discussion followed concerning movement of lift station, smell issues and plans in place to alleviate them.

Motion  (09-08-15i)  Moved by Ted Haugen, seconded by Larry Lanoue to set up an account with Hawkins Inc. for purchase of chemicals for the lift station.  Motion carried unanimously.

Next meeting October 6 at 4:00 pm

Motion  (09-08-15j)  Moved by Jon Hoyme, seconded by Tom Gervais to adjourn.  Carried