Regular Meeting of the Shetek Area Water and Sewer Commission

October 20, 2008

Chairman Dean Salmon called the meeting to order at 4:07PM

Members present:  Dean Salmon, Jon Hoyme, Ted Haugen, Larry Lanoue, Dave Marks, John Harback, Lars Johansson.

Members absent:  Tom Gervais, Tim Alcorn

Support staff/ advisors:  Chris Hansen, Heidi Winter, Del Vulcan, Brad Skerik, Dave Brown, Bill Sauer, John Giese.

Agenda:
Motion (10-08-20a) Moved by Ted Haugen, seconded by Larry Lanoue to approve the agenda as amended.  Motion carried unanimously.

Minutes:
Motion (10-08-20b) Moved by Larry Lanoue, seconded by Ted Haugen to approve the minutes from October 6.  Motion carried unanimously

Engineers report:
Motion (10-08-20c) Moved by Ted Haugen, seconded b y Larry Lanoue to authorize the chairman to sign the ponds agreement with MPCA and the city of Currie. Motion carried unanimously.
Punch list items are being finalized.  Retainage with contractors will not be finalized until all items are completed.
Considerable discussion followed on the potential movement of the above ground parts of the three lift stations.
#1 would be moved to the South end of the 100x200 foot lot.
#2 would move to the North end of the lot and would include an injection manhole.
#3 would move to new site North of existing site and would also include injection manhole
Estimated cost for labor, supplies, and land acquisition would be 250,000 dollars plus.  Land acquisition (approximately $70,000) cannot be included in PFA dollars that remain.  Other discussion included alternatives, do all need to be moved, what structure size satisfy zoning requirements.  Discussion of chemical costs, options, quantities used followed.
Moving packets will be sent to all property owners and will include notice of the hearing to be held on November 20th at 7:00PM.

Motion (10-08-20d) Moved by Ted Haugen, seconded by Larry Lanoue to accept the engineers packet with additions and cover letter.  Motion carried unanimously.

A discussion by county commissioners concerning the purchase of a truck load of grinder for future use was considered.  Purchase of 25 units would be $3600 each plus $400 for the meter and socket.  A letter will be sent to developers to see if they would consider purchasing some of the units at a saving of $4000 per unit.  Also economic development will be contacted to see if they would assist with the purchase.

Treasurers report:
Motion (10-08-20e) Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $4521.29 to Hawkins Inc. for chemicals.  Motion carried unanimously.

Motion (10-08-20f) Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $20213.20 to Bolton/ Mink for phase 2 work. Motion carried unanimously.

Motion (10-08-20g) Moved by Ted Haugen, seconded by Jon Hoyme to approve the invoice of $9344.40 to Bolton/ Mink for phase 1 work.  Motion carried unanimously.

Appeal reductions--$33,524 for 4 of the 6 appeals filed.

A detailed income/ expense report will be forthcoming.

Commissioners OK’d reduced cost for two grinders to property owners who had previously agreed to the higher actual cost.  Discussion followed on who is responsible, who pays for the difference.

Next meeting—November 17th at 4:00PM

Adjourn:
Motion (10-08-20h) Moved by Ted Haugen, seconded by Jon Hoyme to adjourn