Regular meeting of the Shetek Area Water and Sewer Commission

December 11, 2008

Chairman Dean Salmon called the meeting to order at 3:00 PM

Members present:  Dean Salmon, Jon Hoyme, Larry Lanoue, Ted Haugen

Members absent:  Tom Gervais, Dave Marks, Tim Alcorn, Jon Harback, Lars Johanssen.

Support staff/ advisors:  Dave Brown, Brad Skerik, Chris Hansen, Heidi Winter, Chuck Pettipiece, Jon Peterson, John Giese, Bill Sauer, Kevin Vickerman.

Agenda:
Motion (12-08-11a)  Moved by Jon Hoyme, seconded by Ted Haugen to approve the agenda.  Motion carried unanimously.

Minutes:
Motion (12-08-11b)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the minutes.  Motion carried unanimously.

Treasurers report:
Financial report from the county was reviewed and discussed.
Motion (12-08-11c)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $7860.45 to Brown Excavating for monthly contract and shed installation.  Motion carried unanimously.

Motion (12-08-11d)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $4761.10 to Hawkins Inc. for chemicals.  This leaves inventory on hand. Motion carried unanimously.

Motion (12-08-11e)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of  $4864.10 to Pettipiece and Assoc. for phase 1 work. Motion carried unanimously.

Motion (12-08-11f )  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $94 for phase 2 work to Pettipiece and Assoc.  Motion carried unanimously.

Motion (12-08-11g)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $453.37 to the city of Currie for August.  Motion carried unanimously.

Motion (12-08-11h)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $725.23 for Sept. services to the city of Currie. Motion carried unanimously.

Motion (12-08-11i)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $548.15 for Oct. services to the city of Currie.  Motion carried unanimously.

Motion (12-08-11j)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $156.00 to Dan McDonald for legal services.  Motion carried unanimously.

Motion (12-08-11k)  Moved by Larry Lanoue, seconded by Ted Haugen to approve the invoice of $909.47 to Bolton/ Mink for phase 1 work.  Motion carried unanimously.

Motion (12-08-11l)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $10,184.80 for phase 2 work to Bolton/ Mink.  Motion carried unanimously.

Motion (12-08-11m)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $101,075.68, Request #11 to Ellingson for phase 2.  This is final request.
Motion carried unanimously.

Motion (12-08-11n)  Moved by Ted Haugen, seconded by Larry Lanoue to approve the invoice of $152,828.77 to Bolton / Mink for pay request #24. Motion carried unanimously.

Reviewed expiring commission terms. Kevin Vickerman requested letter from Dean Salmon and Dave Marks requesting reappointment by January 6, 2009.

Clarification on purchase option was requested by Dave Bassett. 

Motion (12-08-11o)  Moved by Larry Lanoue, seconded by Ted Haugen to pay $100 retainer and request an extension until the January 15th hearing.  Motion carried unanimously.

Chuck Pettipiece brought us up to date on PFA funds, about $400,000 remaining, assessment adjustments, and rate issues.

Engineers report:
Construction is complete on Phase 1 and 2, final checks some being made, some may need to wait for spring.  Discussion followed on remaining tanks to be crushed, spare grinders, odor control, meter reads, and billings.

Motion (12-08-11p)  Moved by Ted Haugen, seconded by Larry Lanoue to let the bid for 25 grinders expire on Dec. 15th as no requests have surfaced by developers to purchase the same.  Motion carried unanimously.

Some discussion followed on lift stations and the upcoming Jan. 15th hearing.

Next Meeting date is January 5, 2009 at 4 p.m.

Meeting adjourned