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Shetek Area Water and Sewer - January 8, 2007, Minutes
Regular Meeting of the Shetek Area Water and Sewer Commission
January 8, 2007 

Chairman Dean Salmon called the meeting to order at 4:05 p.m. 

Members in Attendance:
Dean Salmon, Nancy Snedeker, Jon Hoyme, Ted Haugen, Jon Harback, Dave Marks and Lars Johansson. 

Tom Gervais and Tim Alcorn joined the meeting at 4:07.       
 

Members Absent:  None Support and Advisory Staff: Kevin Vickerman, Bill Sauer and Chris Hansen.    Also in Attendance: Jon Peterson from Bolten & Menk and Chuck Pettipiece from Pettipiece and associates.    

Additions and Corrections to the AgendaThere were three additions to the agenda, Resolution for the County, Newsletter and Barstad property. 

AppointmentsJon Hoyme and Tim Alcorn were reappointed to the commission for a three year term at the January 3, 2007 meeting of the Murray County Commissioners.  It was noted that there still is a seasonal advisory seat open. Nancy Snedeker nominated Dean Salmon for Chairman of the Shetek Area Water and Sewer Commission. 

 Ã˜      Motion (07-01-08a) Moved by Jon Hoyme, seconded by Nancy Snedeker that the nominations cease and the Secretary cast a unanimous ballot for Dean Salmon as Chairman of the Shetek Area Water and Sewer Commission for 2007.  Motion carried. Nancy Snedeker nominated Jon Hoyme for Vice Chairman of the Shetek Area Water and Sewer Commission.   

Ø      Motion (07-01-08b) Moved by Tom Gervais, seconded by Nancy Snedeker that the nominations cease and the Secretary cast a unanimous ballot for Jon Hoyme as Vice Chairman of the Shetek Area Water and Sewer Commission for 2007.  Motion carried. Nancy Snedeker nominated Ted Haugen for Secretary.  Mr. Haugen declined the nomination.  Tom Gervais nominated Nancy Snedeker for Secretary. 

Ø      Motion (07-01-08c) Moved by Jon Hoyme, seconded by Tom Gervais that the nominations cease and the Secretary cast a unanimous ballot for Nancy Snedeker as Secretary of the Shetek Area Water and Sewer Commission for 2007.  Motion carried. Approval of the Minutes 

Ø      Motion (07-01-08d) Moved by Ted Haugen, seconded by Jon Hoyme to approve the minutes of the December 11, 2006 meeting.  Motion carried unanimously. Treasurer’s ReportChairman Salmon asked Chris Hansen for a report on comparable compensation tables for other committees.  

Ø      Motion (07-01-08e) Moved by Ted Haugen to increase the Secretaries compensation to $15 per meeting.  Motion withdrawn by Mr. Haugen.

Ø      Motion (07-01-08f) Moved by Tom Gervais, seconded by Ted Haugen to make the following changes to the Shetek Area Sewer and Water compensation table for 2007.  The fee paid to commission members per meeting will be $60.00 for the 1st meeting and $10 for a second meeting on the same day with a maximum of $70 paid per day.  The Secretary will receive an additional $15 per meeting where minutes are taken and the Treasurer listing will be removed from the table.  Motion carried unanimously. The following invoices were presented for payment. 

Ø      Motion (07-01-08g) Moved by Jon Hoyme, seconded by Nancy Snedeker to approve payment of the invoice from Minnesota Counties Insurance Trust in the amount of $1,329.00.  Motion carried unanimously.

Ø      Motion (07-01-08h) Moved by Jon Hoyme, seconded by Tom Gervais to approve payment of the invoice from Pettipiece and associates in the amount of $2,372.50.  Motion carried unanimously.

Ø      Motion (07-01-08i) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from Murray County in the amount of $360.00 for postage.   Motion carried unanimously.

Ø      Motion (07-01-08j) Moved by Nancy Snedeker, seconded by Tom Gervais to approve payment of the invoice from McDonald and Schramel in the amount of $112.50.  Motion carried unanimously.

Ø      Motion (07-01-08k) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from Bolten and Menk in the amount of $32,249.87.  Jon Peterson explained the $6500 charge on the billing.  This is the charge for Mr. Peterson’s time per the contract bid.  Motion carried.

Ø      Motion (07- 01-08l) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from Duininck Brothers in the amount of $1,275,302.81.  Ted Haugen asked what the traffic control cost represents.  Jon Peterson stated that he would get the answer to that question from the contractor.  Motion carried unanimously. Heidi Winter, the newly elected Murray County Auditor/Treasurer, joined the meeting at 4:30.

Ø      Motion (07-01-08m) Moved by Jon Hoyme, seconded by Nancy Snedeker to approve change order #3 from Mathiowetz Construction resulting in a increase to the contract price of $63,565.05.  Motion carried unanimously.

Ø      Motion (07-01-08n) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from Mathiowetz Construction in the amount of $62,293.75.  Motion carried unanimously. Chuck Pettipiece/ResolutionMr. Pettipiece presented a recap of the total sewer project costs from 1999 through 2006.  Murray County is requesting a Resolution regarding reimbursement of advances by Murray County from the SAWS commission.  After much discussion with Mr. Pettipiece and Ms. Winter, the commission decided that members of the commission should meet with the Murray County Commissioners to negotiate terms before a Resolution is adopted.  A meeting with the Murray County Commissioners will be scheduled for January 16, 2007.   

Engineer’s Report Jon Peterson presented a written engineer’s report and project overview.  Discussed the Gopher One service.  The SAWS commission will have to become a member of Gopher One to ensure that the sewer lines were marked before digging is done. Currently the cost for this service is $1.45 per ticket. 

Ø      Motion (07-01-08o) Moved by Ted Haugen, seconded by Tom Gervais that the SAWS commission become a member of Gopher One and receive notification by email.  Motion carried unanimously. Mr. Peterson presented a Phase II update.  The update included a prioritization list by location.  Mr. Peterson asked if there were any changes to the list.  No changes were noted. Ted Haugen asked Mr. Peterson about hooking up users to the system and who would determine which homes are hooked up first.  A discussion regarding this will be held when Del Vulcan is present at a meeting. 

Newsletter
Mr. Salmon distributed a draft of the current Newsletter.  A few minor changes will be made to the Newsletter prior to mailing. Barstad PropertyTed Haugen asked what the status was of the claim of damage to the Barstad property.  Mr. Vickerman reported that the Murray County attorney had recommended that the County wait until the completion of the project to determine if there was damage and the amount. 

Ø      Motion (07-01-08p) Moved by Ted Haugen, seconded by Tom Gervais to request that the Murray County Commissioners instruct the Murray County attorney to send a letter to Mr. Barstad informing him of the status of the claim.  Motion carried unanimously. Next Meeting DateThe next meeting is scheduled for Monday, January 22, 2007 at 4:00 p.m.  
Ø      Motion (07-01-08q) Moved by Nancy Snedeker, seconded by Ted Haugen to adjourn the meeting.  Motion carried unanimously.