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Regular Meeting of the Shetek Area Water and Sewer Commission
November 13, 2006
Chairman Dean Salmon called the meeting to order at 4:00 p.m.
Members in Attendance: Dean Salmon, Nancy Snedeker, Jon Hoyme, Ted Haugen, Tom Gervais, Jon Harback, Dave Marks and Lars Johansson. Tim Alcorn joined the meeting at 4:19.
Members Absent: none
Support and Advisory Staff: Kevin Vickerman and Chris Hansen. Bill Sauer joined the meeting at 4:48.
Also in Attendance: Del Vulcan from Bolten & Menk and Jason Gilland from Duininck Brothers.
Additions and Corrections to the Agenda
There were two additions to the agenda, Phase II recommendation and Resolution R06-11-13.
â« Motion (06-11-13a) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve the amended agenda. Motion carried unanimously.
Approval of the Minutes
â« Motion (06-11-13b) Moved by Jon Hoyme, seconded by Tom Gervais to approve the minutes of the October 23, 2006 meeting. Motion carried unanimously.
Treasurer¡¦s Report
The following invoices were submitted for approval.
â« Motion (06-11-13c) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from McDonald, Gudmestad & Schramel in the amount of $225.00. Motion carried unanimously.
â« Motion (06-11-13d) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from the Murray County News in the amount of $19.25. Motion carried unanimously.
â« Motion (06-11-13e) Moved by Jon Hoyme, seconded by Nancy Snedeker to approve payment of the invoice from Mathiowetz Construction in the amount of $81,582.06. Motions carried unanimously.
â« Motion (06-11-13f) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve payment of the invoice from Duininck Brothers in the amount of $488,833.86. Motion carried unanimously.
â« Motion (06-11-13g) Moved by Jon Hoyme, seconded by Nancy Snedeker to approve the two invoices from Pettipiece & Associates in the amounts of $6,737.63 and $846.00. The commission requested the billings for Phase I and Phase II be submitted and accounted for separately. Motion carried unanimously.
â« Motion (06-11-13h) Moved by Jon Hoyme, seconded by Nancy Snedeker to request all billings for Phase II and related costs to be submitted and accounted for separately from all Phase I billings. Motion carried unanimously.
â« Motion (06-11-13i) Move by Nancy Snedeker, seconded by Jon Hoyme to approve payment of three invoices from Summitt Envirosolutions in the amount of $16,963.06, $11,148.75 and $52.50 totaling $28,164.31. Motion carried unanimously.
Division Acres
Jean Christoffels, Murray County Zoning Administrator, addressed the commission regarding an issue that has arisen with non-contiguous back lots that are under development on Pleasant View Drive. Because of their proximity to a feedlot, the owners of these lots can neither build a residential home nor have campers on the lots. The zoning board wants to know if the SAWS commission will require sewer on these lots. The commission discussed different scenarios. The SAWS attorney will be contacted for further guidance.
Engineer¡¦s Report
Jason Gilland provided maps detailing construction progress. Del Vulcan presented an engineer¡¦s report and Change order #1.
â« Motion (06-11-13j) Moved by Nancy Snedeker, seconded by Jon Hoyme to approve change order #1 to the Duininck Brothers contract. Motion carried unanimously.
â« Motion (06-11-13k) Moved by Nancy Snedeker, seconded by Jon Hoyme to abandon the well at Edgewater Beach and replace the well with a functional well at a cost to the SAWS District. Motion carried unanimously.
Resolution R06-11-13
The commission reviewed a resolution regarding repayment of the pre-project expenses to Murray County. The commission requested that the SAWS attorney review the resolution. The commission would prefer that the resolution contain a dollar amount of repayment.
Phase II Recommendation
â« Motion (06-11-13l) Moved by Tom Gervais, seconded by Ted Haugen to proceed with Phase II engineering in its entirety and request funding from the county for said engineering. Motion carried unanimously.
Discussed the motion made at an earlier meeting to negotiate a purchase of a lot from Jeff Barstad. Legal advice will be sought from the SAWS attorney on how best to proceed.
The next meeting is scheduled for Monday, December 11, 2006 at 4:00 p.m.
â« Motion (06-11-13m) Moved by Ted Haugen, seconded by Tom Gervais to adjourn the meeting. Motion carried unanimously.
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