PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline and Kevin Vickerman. Commissioner William J. Sauer had an excused absence. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney.
The meeting opened by reciting the Pledge of Allegiance to the Flag.
The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve the agenda as modified.
It was moved by Robert Moline, seconded by John Giese and passed to approve the minutes of the October 6, 2009 and October 9, 2009 special meeting.
Heidi Winter presented the following petitions for repair: Judicial Ditch No. 5, 14 and 28.
A motion was made by Robert Moline, seconded by Kevin Vickerman and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve payment of the following cross county ditch bills:
A motion was made by Kevin Vickerman, seconded by Robert Moline, with all members of the Board voting their approval to accept the report of the Ditch Committee of the County and Judicial Ditches lying within the County of Murray on those petitions for repair that have been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs, an estimated costs of such repairs or a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report.
The following bills were contained within the report:
CONTRACTOR AMOUNT INSPECTOR
L G Backhoe LLC (Goltz)
TOTAL for Contractor Ditch Bills 1,070.15
Amy Hoglin and Christy Riley presented a recommendation from the Murray County Economic Development Authority to place a 1/3 page ad in the 2010 Explore Southern Minnesota Tourism Guide. The cost to place the ad is $1,992 and is part of the 2009 Economic Development budget.
It was moved by Robert Moline, seconded by John Giese and passed to authorize an expenditure of $1,992 from the Economic Development Operating Budget to place a 1/3 page ad in the 2010 Explore Southern Minnesota Tourism Guide, based on the recommendation of the Murray County Economic Development Authority.
Amy Hoglin presented for consideration a Security Agreement and an Agreement for the Loan of Small Cities Development Program Funds for the $375,000 Minnesota Investment Fund (MIF) Loan to Monogram Meat Snacks, LLC.
It was moved by John Giese, seconded by Kevin Vickerman and passed to approve an Agreement for Loan of Small Cities Development Program Funds between Murray County and Monogram Meat Snacks, LLC for Grant Agreement Number CDAP-09-0016H-FY10 in the amount of $375,000, further authorizing the Board Chair and Auditor-Treasurer to sign the agreement on behalf of the County.
It was moved by John Giese, seconded by Robert Moline and passed to approve a Security Agreement between Murray County and Monogram Meat Snacks, LLC for the October 13, 2009 Agreement for Loan of Small Cities Development Program Funds, further authorizing the Board Chair and Auditor-Treasurer to sign the agreement on behalf of the County, contingent upon the Office of Economic Development obtaining a list of project equipment.
The Board reviewed an Intercreditor Agreement for the Monogram Meat Snacks project. The matter was tabled until Paul Malone is able to comment on the document.
Commissioner Vickerman reported on the October 12, 2009 Shetek Area Water and Sewer meeting. He reported that the District is making efforts to resolve odor issues relating to the lift stations and that they have started the process to move Lift Station Number 3. The District did a review of its finances and reported that they will be conducting an independent audit of fund balances going back to the establishment of the district. They have asked the County Board to reconsider its motion to deny transferring funds to the District for land related costs. Vickerman recommended that the Board take a second look at the fund transfer after the independent audit is completed. The District claimed that they are due the funds because of the values and tax revenue generated from the district. The District makes up approximately 7% of the taxable market value for the County. Vickerman reported that the County and SAWS Board will be meeting pending Paul Malone and Dan McDonald establishing a date.
Commissioner Moline reported that a neighboring county sets aside $100,000 for water retention projects every year. He asked the Board to consider raising the $10,000 that Murray County has in the 2010 budget. The item will be considered when the Board sets the final budget.
Jim Reinert presented 2010 Annual Emergency Plan Update.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve the 2010 Annual Emergency Plan Update as presented, further authorizing the Board Chair and Veteran Service Officer to sign the document on behalf of the County.
The Murray County Board was joined by members of the Murray County Medical Center Board to discuss the 2010 County Contributions to the Cafeteria Plan.
Commissioner Robert Moline presented the following resolution and moved for its adoption:
WHEREAS, the 2009 monthly Employer Contribution to the Murray County Cafeteria Plan is $668.50 for single coverage and $1,148.61 for family coverage.
The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a roll call vote members voted as follows: Kevin Vickerman - yes; Robert Moline – yes; John Giese – yes; Gerald Magnus – yes; William J. Sauer – absent.
The Board chair recessed the meeting at 9:14 a.m. and reconvened at 9:42 a.m.
Commissioner Giese presented two change orders on the Horticulture Building Project as follows:
It was moved by Robert Moline, seconded by John Giese and passed to approve Change Order Number 1 to the Horticulture Building Repair Project in the amount of $1,583.38.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve Change Order Number 2 to the Horticulture Building Repair Project for $4,729.52.
The Board discussed updating the wiring in the building in the spring of 2010.
Commissioner Giese presented a request from the horse committee to install a wash rack on the NE corner of the horse building on the Fairgrounds. The Board by consensus agreed to have the Highway Department deliver dirt to begin the process.
Giese also asked if repairs to the Sheep Barn and Olsen Arena would be considered by the Board. He was directed to take the requests to the Fairgrounds Advisory Committee and bring a recommendation back to the Board.
Open Forum/ Public Comment
The Board discussed an Intercreditor Agreement among the creditors participating in the Monogram Meat Snacks project. Paul Malone has reviewed the agreement and recommends passing it.
It was moved by Robert Moline, seconded by John Giese and passed to approve an Intercreditor Agreement between Murray County, the Southwest Regional Development Commission, the Southwest Initiative Foundation and Monogram Meat Snacks, LLC, further authorizing the Board Chair and County Auditor-Treasurer to sign the agreement on behalf of the County.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to close the meeting at 10:09 a.m. for attorney client privilege to discuss threatened litigation.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to come out of closed session at 10:36 a.m.
There being no further business the meeting adjourned at 10:37 a.m.
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Commissioners Meeting Minutes - October 13, 2009