Regular Meeting of the Shetek Area Water and Sewer Commission
September 14, 2009

Chairman Dean Salmon called the meeting to order at 3:30 PM

Present:  Dean Salmon, Tom Gervais, Ted Haugen, Jamie Thomazin, Dave Marks.

Absent: Jon Hoyme, Tim Alcorn, Lars Johansson, Jon Harback.

Support staff/ advisors:  Chris Hansen, Del Vulcan, Bill Sauer, Kevin Vickerman.

Agenda:
Motion (09-09-14a)   Moved by Tom Gervais, seconded by Jamie Thomazin to approve the agenda.  Motion carried unanimously.

Minutes:
Motion (09-09-14b)    Moved by Ted Haugen, seconded by Tom Gervais to approve the minutes.  Motion carried unanimously.

Treasurers Report:

Motion (09-09-14c)  Moved by Tom Gervais, seconded by Ted Haugen to pay the invoice of $514.07 to City of Currie for services.  Motion carried unanimously.

Motion (09-09-14d)  Moved by Tom Gervais, seconded by Jamie Thomazin to pay the invoice of $7,359.00 to Brown Excavating. Motion carried unanimously.  $314.00 of the invoice is for a fan.

Motion (09-09-14e)  Moved by Ted Haugen, seconded by Jamie Thomazin to approve the financial report.  Motion carried unanimously.  There were questions on the PFA repayments and the County bond repayments.

Motion (09-09-14f)  Moved by Ted Haugen, seconded by Tom Gervais to pay the usual and customary fees from Woitaszewski Abstract and Mc Donald and Schramel with the remainder to be billed to Bruce Frisvold. Motion carried unanimously.

Motion (09-09-14g)  Moved by Ted Haugen, seconded by Jamie Thomazin to pay the invoice of $976.80 to Bolton & Menk for last month’s invoice. Group wanted to know if the 16 hours have been billed back, also concerns on the design of lift station 3 and if the District had to pay for it.  Motion carried unanimously.

Motion (09-09-14h)  Moved by Jamie Thomazin, seconded by Ted Haugen to pay the invoice of $1,508.30 to Bolton & Menk.  Question if 26 hours had been billed back to contractor.  Motion carried unanimously.

Engineers Report:
Wednesday morning the surveyors will be in to survey the land for lift station 3.  Final pay request #26 has been reviewed.  There was a question on reviewing the numbers of tanks crushed on several properties.  The one year startup document was discussed.  The bill for damage to a tree on the Earnest Yaeger property was discussed and will have the contractor pay for it.  Septic tank abandonment issues list was discussed.

Motion (09-09-14i)  Moved by Tom Gervais, seconded by Ted Haugen to have the chairman sign the 1 year startup report.  Motion carried unanimously.

Motion (09-09-14j)  Moved by Ted Haugen, seconded by Tom Gervais to have the chairman sign the lift station #3 relocation contract.  Motion carried unanimously.

Rate Schedule:
Red Rock Rural Water bills went up $.15/1,000 gallons.  Utilities in general have raised fees due to increased energy costs.  Discussion on rates.  Nothing decided on.  Rate schedule to be put back on agenda for next month. 

There was a question on the bond repayment to the County and if the District was paying a higher interest rate back to the County?

Independent Audit:
There was discussion on having an independent audit done on the financial report.  Ted Haugen will come back at the next meeting with some estimates.

Next meeting set for October 12, 2009 at 4 p.m.

There was discussion on why the County set a longer timeline for the PFA funding to used.

Motion (09-09-14k)  Moved by Ted Haugen, seconded by Tom Gervais to have the chairman sign the MN State Auditor Agreement.  Motion carried unanimously.

There is talk of having the County Board as well as the Sewer District Board meet to discuss pending litigation.  Talk to attorneys to see if possible.

Motion (09-09-14l)  Moved by Ted Haugen, seconded by Jamie Thomazin to adjourn.  Motion carried unanimously.