Regular Meeting of the Shetek Area Water and Sewer Commission
August 10, 2009

Chairman Dean Salmon called the meeting to order at 4:00 PM

Present:  Dean Salmon, Tom Gervais, Ted Haugen, Jamie Thomazin, Jon Hoyme

Absent:  Dave Marks, Tim Alcorn, Lars Johansson, Jon Harback

Support staff/ advisors:  Chris Hansen, Heidi Winter, Jon Peterson, Bill Sauer, Gerald Magnus.

Agenda:
Motion (08-09-10a)   Moved by Jamie Thomazin, seconded by Ted Haugen to approve the agenda with additions.  Motion carried unanimously.

Minutes:
Motion (08-09-10b)    Moved by Tom Gervais, seconded by Ted Haugen to approve the minutes.  Motion carried unanimously.

Motion (08-09-10c)  Moved by Tom Gervais, seconded by Ted Haugen to request the county commissioners ask the State of Minnesota Public Facilities Authority to amend and extend the August 21, 2009 contract through Feb. 21, 2010 with an amount of $376,882,42.  Motion carried unanimously.

Treasurers report:
Reviewed the financial report from Murray County through June.  Future reports will be done by Chris Hansen with statistics coming from Heidi Winter’s office.

Motion (08-09-10d)  Moved by Tom Gervais, seconded by Ted Haugen to pay the invoice of $101.50 to Dan McDonald for services.  Motion carried unanimously.

Motion (08-09-10e)  Moved by Ted Haugen, seconded by Jamie Thomazin to pay the invoice of $15,000 to the city of Currie for the use of their discharge permit. Motion carried unanimously.  Included will be a thank you from the commission to the city for their cooperation and willingness to work with us.

Motion (08-09-10f)  Moved by Tom Gervais, seconded by Jamie Thomazin to pay Currie $1 / 1000 gal. Of discharge over the 15 million gal. Currently covered with the base fee.  Motion carried unanimously.

Motion (08-09-10g)  Moved by Tom Gervais, seconded by Ted Haugen to pay the invoice of $898.03 to the City of Currie for services and testing.  Motion carried unanimously.

Motion (08-09-10h)  Moved by Jamie Thomazin  to pay the invoice of $392.00 to Chuck Pettipiece for services. Motion carried unanimously.

Motion (08-09-10i)  Moved by Tom Gervais, seconded by Jamie Thomazin to pay the invoice of $7045.00 to Brown Exc. for monthly contract.  Motion carried unanimously.

For future cases Dave Brown will bill the sewer district for pressure test verification.  Other work including hook ups will by billed to property owners.

Motion (08-09-10j)  Moved by Jamie Thomazin, seconded by Ted Haugen to reimburse Loo Con, Inc. for crushing and filling septic tanks not completed in previous phases at a cost of $800 each.  Motion carried unanimously.

Motion (08-09-10k)  Moved by Tom Gervais, seconded by Ted Haugen to pay the invoice of $145.00 to Dan McDonald for services.  Motion carried unanimously.

Motion (08-09-10l)  Moved by Tom Gervais, seconded by Jon Hoyme to pay the invoice of $1674.00 to Chuck Pettipiece for services.  Motion carried unanimously.

Motion (08-09-10m)  Moved by Jamie Thomazin, seconded by Tom Gervais to communicate to Pat Demuth and Bay Port Bay homeowners that the septic tanks will be crushed and filled, but any adjustments to assessments  would have had to been addressed at the assessment hearings held by Murray County.  Dean Salmon, Tom Gervais, Jon Hoyme, Jamie Thomazin voted yes, Ted Haugen voted no.

Engineers report:
The contract for moving above ground structures of lift station #3 is ready to be approved and signed upon completion of property purchase.  Due to delays it was agreed to extend the completion for the project to two months from the signing of the purchase agreement.

A committee will attempt to meet with Nobles Coop managers prior to start date to discuss their fees.  Also, a request for endorsement of the project will be requested from Lake Sarah Township.

Jon Peterson is completing work with MPCA—PFA on the project.

Dan McDonald will be asked to review final approval of Duininck Bros. contract before payment. 

Research will be done on Schmidt and Kopperud properties for possible inclusion in the system.

County commissioners were questioned on their actions on July 14 and 21st over reimbursements to SAWS and a closed meeting over lift station odors.

Rates tabled until next meeting.
Next meeting—Sept 14th

Adjourn—Moved by Ted Haugen