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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER , SLAYTON, MINNESOTA MAY 16, 2006, 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Alfred Gertsema, Robert Moline, Lyle Onken, William J. Sauer and Kevin Vickerman. Also present Gary D. Spaeth, Auditor-Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by Lyle Onken, and passed to approve the agenda as modified. A motion was duly made by Lyle Onken, seconded by Alfred Gertsema, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated May 16, 2006 with fund totals as follows and warrants numbered 106608 through 106696:
It was moved by Kevin Vickerman, seconded by Lyle Onken, and passed to approve the minutes of the May 9, 2006 meeting. Gary Spaeth presented the following petitions for repair: County Ditch 20 and Judicial Ditch 2S. A motion was made by Kevin Vickerman, seconded by Alfred Gertsema and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner's meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. William Sauer was informed that the Beaver Control fee could be paid for the removal of beaver at Avoca County Park. No action was taken. Robert Klingle met with the Board. It was moved by Lyle Onken, seconded by Alfred Gertsema, and passed to hire Laurie Hill as a part-time Secretary II in the Environmental Services Office, effective May 22, 2006, on start step at $10.43 an hour. It was moved by Robert Moline, seconded by Lyle Onken, and passed to hire Zachary McFarland as a full-time position with benefits Recycling Worker I, effective June 1, 2006, on start step at $9.99 an hour. Robert Klingle and Alfred Gertsema would make visits to Murray County Central School regarding a permanent easement and to the city of Slayton to request that 29th Street from South Broadway to the School be vacated. No action was taken. Chuck Pettipiece met with the Board and presented two cash flow projection scenarios that were presented to the Shetek Area Water and Sewer Commission and a draft resolution for adoption. The information was provided in the Board packets. Chuck reviewed the factors used in calculating each scenario, which do not include rental or interest income relating to the land being purchased and the debt service account. The Board discussed an additional 1½-acre this is needed for access to the 80 acres for the ponds. Gary Spaeth read from email that the sellers are preparing a deed for 81½ acres that apparently includes the necessary access to State Trunk Highway 30. Commissioner Lyle Onken offered the following resolution and moved for its adoption: RESOLUTION NO. 2006-05-16-01 A Resolution Authorizing Draft Cash Flow Projection Submission to the Public Facilities Authority WHEREAS, The Shetek Area Water and Sewer Commission and the Murray County Board of Commissioners have approved the submission of a loan application to the Minnesota Public Facilities Authority; and WHEREAS, The Shetek Area Water and Sewer Commission and the Murray County Board of Commissioners have received bids for the Lake Shetek 2006 Sanitary Sewer Improvement Project; and WHEREAS, The Murray County Board of Commissioners have approved the Final Assessment Roll setting forth assessments and terms for the Lake Shetek 2006 Sanitary Sewer Improvement Project; and WHEREAS, Financing available from the Minnesota Public Facilities Authority and the Water Pollution Control Revolving Fund requires an identification of revenue resources and a demonstration of sufficient cash flows to cover debt service, operation, maintenance, and replacement reserves; and WHEREAS, The Shetek Area Water and Sewer Commission has discussed the overall cash flows and necessary user fee charges to assure sufficient funds for debt service, operation, maintenance, and replacement reserves, using the attached cash flow pro forma, as selected by the Shetek Area Water and Sewer Commission as a guideline, and to conduct an annual analysis of the adequacy of user rates. NOW THEREFORE BE IT RESOLVED, That the Murray County Board of Commissioners hereby acknowledges the need to develop a rate schedule that assures sufficient funds for debt service, operation, maintenance, and replacement reserves using the Scenario One cash flow pro forma as selected by the Shetek Area Water and Sewer Commission as a guideline and to conduct an annual analysis of the adequacy of user rates. BE IT FURTHER RESOLVED, That the Murray County Board of Commissioners hereby approves submission of the Scenario One cash flow pro forma to the Public Facilities Authority. The foregoing resolution was duly seconded by Commissioner Alfred Gertsema and thereupon being put to a vote all members of the Board voted for its adoption. Gary Spaeth reported that an individual inquired of a County loan program for future hook up to the Shetek Centralized Sewer to be put on his taxes similar to the County Septic Loan Program. The Board would be open to establishing a loan program, which would be as a lender of last resort and requests would need to be looked at on a case-by-case basis. No action was taken. Jean Christoffels met with the Board and presented Conditional Use Permit No. 1177 for the Shetek Area Water and Sewer District. This permit is to construct and operate a Wastewater Collection System and Wastewater Stabilization Ponds for the 2006 Shetek Area Sanitary Sewer Project in the Shetek Area Water and Sewer District located within the townships of Lake Sarah, Mason, Murray and Shetek. The Board received the minutes from the May 10, 2006 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Robert Moline, seconded by Lyle Onken, and passed to approve a conditional use permit number 1177 to the Shetek Area Water and Sewer District to construct and operate a Wastewater Collection System and Wastewater Stabilization Ponds for the 2006 Shetek Area Sanitary Sewer Improvement Project in the townships of Lake Sarah, Mason, Murray and Shetek on the recommendation of the Planning Commission. It was moved by Robert Moline, seconded by Lyle Onken, and passed to authorize overnight stays for Jean Christoffels to attend the MACPZA Legislative Update Meeting on June 14, 2006 in St. Cloud MN and to attend Onsite Sewage Treatment Program Classes on June 1-2, 5-8, 19-23, 26-27, 2006, or later this fall, in St. Paul MN. Renee Logan, CFO, Murray County Memorial Hospital met with the Board to request a transfer of funds of up to $400,000 to the hospital due to a cash flow shortfall caused by a Medicare reimbursement of $1.2 million. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize a temporary transfer of funds of up to $400,000 to the Hospital Maintenance fund. Jim Reinert met with the Board and presented a recommendation from the Fairgrounds Advisory Group for rental of the portable bleachers. It was moved by Robert Moline, seconded by Lyle Onken, and passed to adopt the fee schedule for rental of the portable bleachers as recommended by the Fairgrounds Advisory Group. Jim requested the purchase of a larger drive for the network server for doing backups at a cost of $1,709. It was moved by Lyle Onken, seconded by Alfred Gertsema, and passed to authorize the purchase of a network server drive for $1,709. Randy Groves met with the Board for the semi-monthly Highway Department report. The hospital parking lot was discussed and the Board scheduled an onsite inspection for this morning at 11:30 a.m. Randy estimated that the cost could be $100/ton from Central Specialties, Inc, which is doing overlay projects for the County this summer. Randy commented that it may become feasible to consider concrete for paving the parking lot. Robert Moline reported that the Murray Soil and Water Conservation District received a complaint from Harm Boltjes regarding trees and CREP acres that were aerially sprayed and killed on County Ditch 65 in 2005. The District has requested that Murray County not spray in that area in the future. Kevin Vickerman reported that he has an offer for damages from Terijon Aviation, Inc. that he would make to Mr. Boltjes. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to authorize the Chairman to sign the 2006 Spraying Agreement with Terijon Aviation. Lyle Onken asked for clarification on a motion from a recent SAWSC meeting that asks Murray County to require compliance to MN Rule 7080. Robert Moline received a request to do a closer inspection of County Ditch 34 for cleanout. The Commissioners gave their committee reports. Alfred Gertsema reported on Lincoln County Open House April 19, RSVP April 21, Rural Energy Board April 24, Shetek Medical Services April 25, Water Management Plan April 26, RSVP Recognition May 5, Ditch Meeting May 9, Hearing on Lagoon May 10, Hospital Meeting May 16. Robert Moline reported on Lincoln County Open House April 19, RC&D Meeting and Water Management Plan April 26, Public Health May 1, Hospital Personnel May 3, County Ditch 34 Inspection May 4, Personnel May 5, Ditch Meeting and Personnel May 9, Hearing on Lagoon May 10, SWCD May 11, Hospital Personnel May 12, Hospital Meeting May 16. Lyle Onken reported on Ditch Meeting May 9, Hospital Meeting May 16. William J. Sauer reported on Hospital Meeting April 18, Lincoln County Open House April 19, Judicial Ditch 13 Inspection April 25, Water Management Plan and Park Board April 26, SAWSC May 1, Hospital Personnel and SAWSC Pre-Construction May 3, Personnel May 5, SAWSC May 8, Ditch Meeting and Personnel May 9, Hearing on Lagoon May 10, Hospital Finance and Hospital Personnel May 12, SAWSC May 15, Hospital Meeting May 16. Kevin Vickerman reported on Planning & Zoning April 20, SAWSC/State Park April 25, SAWSC May 1, SAWSC May 8, Ditch Meeting May 9, Planning & Zoning May 10, Hospital Finance May 12, SAWSC and RCRCA May 15, Hospital Meeting May 16. It was moved by Alfred Gertsema, seconded by Robert Moline, and passed to approve the Commissioner Vouchers. The meeting adjourned at 11:13 a.m.
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Commissioner's Meeting Minutes
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