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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER, SLAYTON, MINNESOTA JANUARY 17, 2006, 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Alfred Gertsema, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Gary D. Spaeth, Auditor/Treasurer and Paul Malone, County Attorney. Commissioner Lyle Onken was absent. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Alfred Gertsema, seconded by Robert Moline and passed to approve the agenda as modified. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to approve the minutes of the December 29, 2005 meeting with one change. Tim Arlt, U of M Extension met with the Board and introduced Mike Boersma, Extension Educator for Murray and Pipestone Counties. It was moved by Kevin Vickerman, seconded by Alfred Gertsema, and passed to approve the minutes of the January 10, 2006 meeting. Dean Salmon, SAWSC Chairman, Chuck Pettipiece, Pettipiece and Associates, and Jon Peterson, Bolton and Menk, met with the Board. Two resolutions were distributed relating to an application for PFA funds and to authorize a bid letting for the sewer project on February 23, 2006 at 4:00 p.m. by the Shetek Area Water and Sewer (SAWS) Commission. Dean presented the updated cost estimate of $15,800,000, which is an increase due to construction cost increases of individual laterals amounting to an additional $300 per lot over the previous estimate. The ring route cost is not affected. Two advertisements for bids were distributed for the ponds and for the sewer system. Bid prices are good for 60 days and the pipe and grinder suppliers have given assurance that their prices are good for 60 days. Commissioner Alfred Gertsema offered the following resolution and moved for its adoption: RESOLUTION NO. 2006-01-17-01 A Resolution Authorizing Advertisement for Construction Bids For The Lake Shetek 2006 Sanitary Sewer Improvement Project WHEREAS, By resolution dated September 6th , 2005, the Murray County Board of Commissioners ordered the Lake Shetek 2006 Sanitary Sewer Improvement Project be made as proposed in the Facility Plan and Feasibility Study, and subsequent Amendments to the Facility Plan and Feasibility Study prepared by Bolton & Menk, Inc.; and WHEREAS, The County Board has approved of the final plans and specifications for the Project as prepared by Bolton & Menk, Inc., and the final plans and specifications have been filed with the MPCA and the Secretary of the Shetek Area Water and Sewer District; and WHEREAS, It is necessary to advertise for construction bids for the Project in accordance with Minnesota Law and Minnesota Statutes, Section 429.041. NOW, THEREFORE, BE IT RESOLVED, 1. That the Secretary of the District shall cause to be published in the official newspaper for the County, and in the Construction Bulletin an advertisement for construction bids for the Lake Shetek 2006 Sanitary Sewer Improvement Project in accordance with Minnesota Law and Minnesota Statutes, Section 429.041. The advertisement for construction bids shall be published no less than three weeks before February 23, 2006, which is the bid opening date. The advertisement for bids shall include at least the following information: a. A description of the Lake Shetek 2006 Sanitary Sewer Improvement Project; b. That copies of the plans and specifications for the Lake Shetek 2006 Sanitary Sewer Improvement Project will be made available at the office of the Secretary of the District and at the offices of the District's consulting engineers, Bolton & Menk, Inc.; c. That the date and time before which bids may be submitted is 4:00 p.m. on February 23, 2006; d. That the bids must be submitted to the office of the Secretary of the Shetek Area Water and Sewer District at the Murray County Courthouse, 2500 28th Street, Slayton, MN 56172; e. That the bids will be opened at 4:00 p.m. at a special meeting of the Shetek Area Water and Sewer Commission at 2500 28th Street, Slayton, MN 56172; f. That no bid will be considered unless sealed and filed with the Secretary of Shetek Area Water and Sewer Commission, and accompanied by a certified check or proposal bond in the amount of not less than 5 percent of the total amount of the bid, drawn in favor of the Shetek Area Water and Sewer Commission; and g. That the Shetek Area Water and Sewer Commission and the Murray County Board of Commissioners reserves the right to reject any or all bids 2. The form of advertisement for bids for the Lake Shetek 2006 Sanitary Sewer Improvement Project is hereby approved for publication. The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner Kevin Vickerman offered the following resolution and moved for its adoption: RESOLUTION NO. 2006-01-17-02 A Resolution of Application For Minnesota Public Facilities Authority Water Pollution Control Revolving Funds BE IT RESOLVED, That Murray County is hereby applying to the Minnesota Public Facilities Authority for a loan from the Water Pollution Control Revolving Fund for improvements to the Lake Shetek wastewater collection and treatment system as described in the loan application. BE IT FURTHER RESOLVED, That Murray County and the Shetek Area Water and Sewer Commission estimates the loan amount to be $15,697,000, or the as-bid cost of the projects. BE IT FURTHER RESOLVED, That Murray County has the legal authority to apply for the loan, and the financial, technical, and managerial capacity to repay the loan and ensure proper construction, operation and maintenance of the project for its design life. BE IT FURTHER RESOLVED, That Murray County hereby expresses its official intent to use proceeds of this loan to reimburse construction expenditures made prior to the issuance of its general obligation bond to the Public Facilities Authority. The foregoing resolution was duly seconded by Commissioner Alfred Gertsema and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Alfred Gertsema, seconded by Robert Moline, and passed to authorize the Chairman to sign the Minnesota Public Facilities Authority DWRF Loan Application forms. Dean distributed a draft Sewer Project Update and Connection Timing letter and color map to be mailed to landowner in the SAWS District. The mailing would include a postcard that would be returned for residents to indicate their choice for immediate or delayed connection to the centralized sewer system. A self-addressed, stamped envelope will be included in the mailing. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, to authorize the Chairman to sign the Sewer Project Update and Connection Timing letter to be mailed SAWS District landowners. Dean indicated that according to a timeline the County Board would hold an assessment hearing on April 18, 2006 and SAWS would award the construction contracts. The letter to SAWS District landowners is not intended to be a notice of the assessment hearing, which would be done with a separate mailing at a later date. A motion was duly made by Alfred Gertsema, seconded by Robert Moline, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated January 17, 2006 with fund totals as follows and warrants numbered 105332 through 105454:
Chris Hansen met with the Board and presented a request for payment of the 2006 SAWS budget appropriation. Chris reported that the SAWS Commission has set 2006 per meeting pay at $50 per meeting and a $60 daily limit. The Board discussed staffing requirements with Chris after the sewer system becomes operational. Chris would ask Chuck Pettipiece if he could lend his expertise to the SAWS Commission. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize payment of $27,450 to the SAWS Commission for its 2006 budget. Steve Telkamp met with the Board regarding five city law enforcement agreements and an agreement with the City of Fulda to provide on-call for six months during a leave of absence of one of its officers during 2006. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to authorize the Chairman to sign law enforcement agreements for 2006 with the cities of Avoca, Chandler, Currie, Fulda, Iona and Lake Wilson. Gary Spaeth presented an Agreement For Data Processing Services for 2006 for signature with Lincoln, Lyon, Murray Human Services. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize the Chairman to sign Contract 805a with Lincoln Lyon Murray Human Services for Data Processing Services for 2006. Commissioner Alfred Gertsema offered the following resolution and moved for its adoption: RESOLUTION NO. 2006-01-17-03 A Resolution Opposing Funding Paynesville Bypass WHEREAS, The Minnesota Department of Transportation District 8 Southwest Minnesota Area Transportation Partnership (ATP) has recommended that approximately $22 million of District 8 funding for years 2009, 2010, and 2011 be spent for a Highway 23 Paynesville bypass; and WHEREAS, Murray County believes that there are greater road improvement needs within the District 8 ATP boundaries; and WHEREAS, Murray County believes that there will be reduced federal funding levels within District 8 ATP under a new target formula; and WHEREAS, Murray County believes it will be harder for ËLocal' STIP Candidate Project submittals to receive federal funding; and WHEREAS, Murray County believes District 8 ATP dollars should be spent in District 8. NOW, THEREFORE, BE IT RESOLVED, That Murray County recommends that the Southwest Regional Development Commission oppose the use of District 8 funds outside of the district. The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to approve tobacco licenses renewals for 2006 as listed in the letter dated January 12, 2006 from LLMP Public Health Services. Steve Robinson, SEH and Jim Reinert met with the Board to discuss the grandstand. Steve addressed a letter he wrote on January 5, 2006 on the Murray County Grandstand Structural Review. Steve recommended temporary repairs of $5-10,000 that need to be made before using the grandstand in 2006 and that the VIP section is in poor condition and should either be removed or closed off. The Board discussed the type of bleachers that would replace the grandstand after the racing season this year and where to place the concession area and restrooms and portable bleachers. Steve indicated that he has knowledge of what other entities have done regarding restrooms. Portable bleachers with seating for 250 cost $40,000 and are 40' wide. A meeting of the fairground advisory committee would be scheduled, which Steve would be able to attend while remaining within his $5,000 budget. Jim estimated that the project could cost up to $400,000 for permanent bleachers, concessions, restrooms, and removal of the old grandstand and site preparation. Chrystal Dunker, Prairie Ecology Bus Center met with the Board and gave a review of 2005 activities. Chrystal had the Board participate in an activity using a brown date-like fruit from a tamarind tree to illustrate learning. The Chairman distributed the names of applicants for two regular and four advisory positions on the Shetek Area Water and Sewer Commission that were interviewed at the January 10, 2006 Board meeting and asked the members make their selections for who should be appointed. The selections were tallied by the Secretary. Robert Moline gave a report on the 2010 meetings that he has been attending. The Commissioners gave their committee reports. Alfred Gertsema reported on Hospital Executive January 5, Ditch Meeting and Hospital Executive January 10. Robert Moline reported on Area II January 5, Public Health January 10, Ditch Meeting January 10, SWCD January 12, Personnel January 17. William Sauer reported on Hospital Personnel January 4, SAWSC January 5, Ditch Meeting January 10, SRDC January 12, Personnel January 17. Kevin Vickerman reported on SAWSC January 5, Ditching Meeting January 10, SAWSC January 16. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to approve the Commissioner Vouchers. It was moved by Robert Moline, seconded by Alfred Gertsema, and passed to authorize the Board as a committee of the whole to attend a regional tabletop exercise on preparing counties for the next global epidemic on February 2, 2006 from 9:30 a.m. to 3:00 p.m. in Marshall. Robert Moline presented the name of Stacy Posthuma to replace Dorothy Bloemendaal on the Cooperative Extension Committee. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to appoint Stacy Posthuma as a member of the Cooperative Extension Committee to replace Dorothy Bloemendaal for the term ending January 2007. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to appoint the following as Regular SAWSC members: Ted Haugen to a new 4-year term expiring December 31, 2009 Tom Gervais to a new 4-year term expiring December 31, 2009 And the following as SAWSC Advisory members: Tim Alcorn to fill the vacant position expiring December 31, 2006 Warren Reed to replace Heather Peters for the term expiring December 31, 2007 Lars Johansson to a new 4-year term expiring December 31, 2009 Jon Harback to a new 4-year term expiring December 31, 2009 Robert Moline reported that a $7,000 grant has been received by the 4-H Horse Committee to be applied toward the cost of remodeling the horse arena on the fairgrounds at an estimated cost of $12,000. It was moved by Kevin Vickerman, seconded by Robert Moline, and passed to authorize payment for ten beaver on County Ditch 19 to Tim Jackels. The meeting recessed for lunch at 11:57 a.m. The Chairman reconvened the meeting at 1:00 p.m. Gene Burch, CAD Consulting Services, Inc., and Jim Reinert met with the Board to make a PowerPoint presentation of the Arc View ditch project. No action was taken. At the January 24, 2006 meeting of the Murray County Memorial Hospital Board the following actions were taken and are hereby ratified by the Murray County Board of Commissioners: Approval of the recommendations from the CEO regarding two employment agreements: To accept the Second Addendum to Certified Registered Nurse Anesthetist Agreement with Brian Peterson, effective January 1, 2006. To accept the Employment Agreement between Murray County Memorial Hospital and Dan Woldt, PA-C, effective February 6, 2006. Approval of the recommendation from the Personnel Committee: To offer the exempt full time Marketing Manager/Community Relations Director position with benefits to Michael Coyle effective January 30, 2006. To offer the position of Rad Tech II with benefits to Samuel Magaling at start step at $19.02 per hour, effective January 16, 2006. To offer the part time casual Rad Tech II position with no benefits to Josephine Rand at year 2 step at $20.48 per hour, effective January 13, 2006. Approval of payroll adjustments as recommended by the Personnel Committee, subject to the completion of performance evaluations, as follows:
The meeting adjourned at 1:29 p.m.
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Commissioner's Meeting Minutes
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