PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER SLAYTON, MINNESOTA
MAY 4, 2004 9:00 A.M.
Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Steve Johnson, Lyle Onken, Kevin Anderson and William J. Sauer. Commissioner Alfred Gertsema was absent. Also present Gary D. Spaeth, Auditor/Treasurer and Paul Malone, County Attorney.
The meeting opened by reciting the Pledge of Allegiance to the Flag.
The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by Kevin Anderson, seconded by Lyle Onken, and passed to approve the agenda as modified.
It was moved by William Sauer, seconded by Lyle Onken, and passed to approve the minutes of the April 20, 2004 meeting with one correction.
A motion was duly made by Kevin Anderson, seconded by Lyle Onken, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated May 4, 2004 with fund totals as follows and warrants numbered 97181 through 97265:
Kevin Anderson reported on an Energy Task Force meeting he attended recently where the Rural MN Energy Board Joint Powers Agreement (JPA) was discussed. One county wants language regarding bonding authority removed from the JPA.
It was moved by Kevin Anderson, seconded by Lyle Onken, and passed to delay approval of the Rural Minnesota Energy Board Joint Powers Agreement until bonding language can be removed from the Agreement.
Commissioner William Sauer offered the following resolution and moved for its adoption:
RESOLUTION NO. 2004-05-04-01
Requesting Coverage in the Public Employees Police and Fire Plan
BE IT RESOLVED, That the Board of Commissioners of Murray County hereby declares that the position titled Deputy Sheriff currently held by Bruce Eliason meets all of the following Police and Fire membership requirements:
WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.
1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position's primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with the prevention and detection of crime;
4. Said position gives this employee the full power of arrest; and
5. Said position is assigned to a designated police or sheriff's department.
BE IT FURTHER RESOLVED, That this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee's initial Police and Fire salary deduction by the governmental subdivision.
The foregoing resolution was duly seconded by Commissioner Kevin Anderson and thereupon being put to a vote all members of the Board voted for its adoption.
It was moved by Lyle Onken, seconded by Kevin Anderson, and passed to recommend Gail Byers to the Commissioner of Human Services for appointment to the Local Social Services Agency Board.
It was moved by William Sauer, seconded by Lyle Onken, and passed to approve overnight stays for Gary Spaeth and LaDean Lang to attend the 2004 Auditor's (Election) Training Conference on May 26-27, 2004 in St. Cloud.
Steve Johnson, chairman of the parade committee for the Dovray Centennial, requested that the Board make an entry in the Centennial Parade on July 10, 2004 at 3:00 p.m. By consent the Board agreed that someone would drive the mini van as a parade entry.
Karen Onken presented Conditional Use Permit No. 1138 for Sweetman Sand & Gravel, Inc. This permit is to open and operate a gravel pit in the N½ NW¼ Section 4, Dovray Township. The Board received the minutes from the April 15, 2004 hearing on this permit, which included the findings of the Planning Commission.
It was moved by William Sauer, seconded by Lyle Onken and passed to approve a Conditional Use Permit No. 1138 to Sweetman Sand & Gravel, Inc. to open and operate a gravel pit in the N½ NW¼ Section 4, Dovray Township on the recommendation of the Planning Commission.
Karen Onken gave a report on the County Relay for Life team. Karen, Sharon McClure, and Jan Kunselman are team co-chairs. The team will hold three luncheon fundraisers on May 18, June 15, and July 20. The team consists of twelve members that are to raise $100 each. The Relay for Life will be held August 14-15, 2004 at the Murray County Fairgrounds.
The Board discussed having drainage ditches sprayed for trees and thistles by mid June. Teryjon Aviation, Inc. in St. Peter, MN will be contacted for pricing information. Aerial Blades from Flandreau, SD is not interested in spring spraying due to liability for growing crops.
Gary Spaeth presented the following petitions for repair: County Ditches 19 and 49 and Judicial Ditch 20.
A motion was made by William Sauer, seconded by Lyle Onken and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a regular or special Ditch Committee meeting, held on the second Tuesday of every month, in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.
The Board discussed giving a steel roof on the old horse barn on the Fairgrounds to anyone that is interested in taking down and properly disposing of the building. Gary Spaeth will put an ad in the newspaper and the Board at its meeting on May 18, 2004 will review the names of individuals that express interest. Insurance must be provided and the work must be completed by June 15, 2004.
Marcy Barritt, County Assessor, met with the Board to request approval for Jodi Christensen to attend a weeklong assessing class August 2-6, 2004 in St. Paul and requested approval to attend Summer Seminars for herself and Pamela Friesen.
It was moved by William Sauer, seconded by Lyle Onken, and passed to approve overnight stays for Jodi Christensen to attend Course A Assessment Laws, History and Procedures on August 2-6, 2004 in St. Paul.
It was moved by Kevin Anderson, seconded by William Sauer, and passed to approve overnight stays for Marcy Barritt and Pam Friesen to attend the MAAO Summer Seminar on May 26-27, 2004 in St. Cloud.
Louise Gervais met with the Board for her monthly summer report along with Ramona Lindberg, representing the Currie Town and Country. End-Line-Park will hold an open house on June 6, 2004 from 1:00 5:00 p.m.
Dan Reiner called and asked for a time to come to discuss an issue with the Board. He was told to come immediately and upon arrival distributed e-mail dated May 3, 2004 from Ed Weiland, President of Sioux Valley Regional Health Services. Mr. Weiland is seeking endorsement of a Regional Health Care delivery model with Weiner Memorial Medical Center in Marshall to improve access to specialty care services for patients.
Dan will work with Skip Larson on constructing a letter that states that the three Shetek Hospital Boards are unified and have been work collaboratively on this issue. Dorothy Bloemendaal was present and the remaining Board members not present will be briefed.
The Board informed Dan that the Management Team has a concern about someone from the Hospital to attend Department Head meetings. Dan would like to know the purpose for the meetings and that from initially attending a meeting or two he respectfully didn't feel it worth his time. Dan will stop by to talk with Chris Hansen, who is the current chairman of the department heads.
Randy Groves met with the Board and presented a contract for signature with Duininck Brothers, Inc.
It was moved by William Sauer, seconded by Kevin Anderson, and passed to authorize the Chairman to sign the construction contract with Duininck Brothers, Inc. for SP 51-608-13 (Contract No. 20045).
Randy presented the Highway Department Annual Report prepared by Lisa Saner and reviewed it with the Board.
Randy informed the Board that construction of a sewer line in the right-of-way of CSAH 6 west of Avoca needs attention before it is returned to original condition. Randy will contact the contractor and if that does not get results Paul Malone will get involved.
Randy informed the Board that an employee has claimed that flying debris from a mower cracked the windshield on his vehicle while it was parked in the employee parking lot recently. Randy was instructed to have the employee obtain quotes.
Randy informed the Board that City of Fulda, St. Gabriel's Church, and Bondin and Belfast townships are willing to contribute half of the cost of paving the road off the west curve of CSAH 40. Randy was asked to obtain prices to apply a chloride treatment, as the road will have minimal traffic.
Chris Hansen met with the Board and distributed pricing from MVTL Laboratories for water sampling on Lakes Shetek, Sarah, and Current.
Chris distributed information from a recent Shetek Area Water and Sewer Commission (SAWSC) meeting of costs that exceed the $500,000 appropriation made by Resolution No. 2003-07-15-01 for plans and specifications for a centralized sewer. The excess cost of $54,000.25 includes an estimate of $38,350.50 for a Phase I archeological study that is required in order to obtain an Environmental Assessment Worksheet. The Board placed a call to Chuck Schwartz, PE to explain why the Study needs to be completed. Chuck reported that the design phase cost has been revised upward to $850,000.
It was moved by Lyle Onken, seconded by Kevin Anderson, and passed to approve an appropriation of $54,000 to cover expenses over and above to the $500,000 appropriation authorized by Resolution No. 2003-07-15-01. Commissioner Sauer opposed the motion.
Chris was instructed to set up a meeting between the Board and the SAWSC for later May and to send Paul Malone an agenda.
Dennis Healy and Henry Van Dyke, representing the Lincoln-Pipestone Rural Water System, met with the Board to present the Independent Auditor's Report for 2003. Dennis distributed an information sheet with background information and a current map of the System.
Heidi Winter met with the Board and presented a contract with Cloud Cartographics, Inc. for signature and requested authorization for the Chairman to sign a Teen Center contract following its acceptance by the Teen Center Board.
It was moved by Kevin Anderson, seconded by William Sauer, and passed to authorize the Chairman to sign the contract with Cloud Cartographics, Inc. for Murray County Highway Maps.
It was moved by Lyle Onken, seconded by Kevin Anderson, and passed to authorize the Chairman to sign the contract with the Teen Center, subject to acceptance by the Teen Center Board.
Heidi reported that she recently attended a Housing Partnership seminar that is required by the Small City Development Grant.
Heidi discussed the golf outing and county picnic with the Board and inquired regarding the appropriateness of the county paying expenses of the picnic. The Board concluded that since committee members and volunteers are being invited that the expenditure is for a public purpose.
The meeting adjourned at 12:13 p.m.
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Commissioner's Meeting Minutes