| PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERSMURRAY COUNTY GOVERNMENT CENTER - SLAYTON, MINNESOTADECEMBER 6, 1995 - 9:00 A.M. Pursuant to notice given, the Murray County Board of Commissioners met in regular session with all members present. A motion was made by Steve Cohrs, seconded by Berneva Johnson with all members of the Board voting their approval to accept the agenda. A motion was made, seconded and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated December 6, 1995 with funds totals as follows and warrants numbered 53194 through 53253: COUNTY REVENUE FUND $ 54,617.68 COUNTY ROAD & BRIDGE FUND 10,074.06 COUNTY PARKS FUND 736.41 TRI-COUNTY RECYCLING 385.28 COUNTY DITCH FUND 10,515.90 SCORE FUND 720.00 AGENCY FUND 8,145.77 TOTAL $ 85,195.10 Lennen Nelson reported on the meetings at the Association of Minnesota Counties Annual Conference. He is concerned that Murray County didn't have a delegate appointed to attend the MCIT Annual Meeting at the Conference. Murray County received a plaque for having an outstanding loss ratio for 1992-1994. Lennen also thanked the Board for all the committees he has been appointed to over the years which lead to the President's Award which he received at the Conference. Gaylen Jensen gave a committee report on some problems with the new DAC boiler. The problem will be looked into soon. The Economic Development Committee met this morning with a focus on computers. Exciting things are happening on computers. William J. Sauer reported there is no hurry to turn on aerators on the lakes. Signs are being repaired at the shop. The fuel assistance program has received funding of another $2 million for this heating season. Steve Cohrs reported on the Plum Creek Library System. An evaluation was done on Director Al Tweedy, with no contract being offered. Effective immediately, as of November 21, 1995, he was terminated. Some counties do not like the Bookmobile and want it eliminated. The Board is also thinking about sharing a director with other systems. The low land on the Bike Trail is being worked on with the ground frozen. The County will have its free access to the Internet extended three (3) months to July 31, 1996. Berneva Johnson reported that the painting of the Courts Building's orange walls is proceeding with Randy Gunnink doing the work. Do we want the Government Center's walls painted also? Louise Gervais and Dorothy Ruppert, End-O-Line Park, met with the Board. They suggested that thank-yous be sent to those that have donated to the Park in the past year - Currie Town & Country, Currie American Legion, etc. They reported the Bike Trail is going well. Louise attended a Prairie Arts Festival at Westbrook on behalf of the Park and received $25.00 which she turned over to the County. She will turn in the hours for attending the Festival as "work" time. Dorothy reported she found out while looking into the security issue that a certain city has its park patrolled in lieu of a security system. Christmas lights were put up at the Park. The Board suggested maybe installing motion lights to scare off would be vandals. Paul Malone, County Attorney, arrived at the meeting at this time. Paul Donna, Springsted, Inc., serving as Murray County's Financial Advisor, met with the Board to report the results of a bond sale for a current refunding of the 1988 Ditch Bonds for Murray County. The best bid was received from Currie State Bank with a Net Interest Rate (NIR) of 4.659%. Murray County State Bank, the only other bidder, bid a NIR of 4.799%. $330,000 was the size of the issue and only local Murray County banks were invited to bid. Other banks indicated a desire to bid but could not at this time. By using local banks, the costs of financing were reduced from $11,250 to $8,750 because no discount is taken by local banks. Murray County will save about $46,000 in interest as a result of the refunding. A motion was made by Steve Cohrs, seconded by Gaylen Jensen with all members of the Board voting their approval to accept the bid of Currie State Bank for the Current Refunding of the 1988 Ditch Bonds with a NIR of 4.659%. The Chairman then called for the opening of quotes for petroleum products for the month of December, 1995. Quotes were received from Chandler Coop. A motion was made, seconded and carried to authorize the County Engineer to purchase the needed fuel supplies from the supplier bidding with the further understanding he would contact the available suppliers for the other products that were not included in the quote received. Randy Groves, Assistant County Engineer, met with the Board and informed them of a grievance filed against the Board by a former employee. Paul Malone will check with the County's labor attorney on the matter and report back to the Board. A tile in the right of way of CSAH 30 is plugged as a result of recent road construction. The County will have to bear the cost of unplugging the tile because the Contractor has been relieved of any fault in the matter. Gass Trenching, Inc. will be contacted to do the repair. Randy requested that the sign shop bay be heated by rerouting gas tubes to that area of the Highway Department. A small heater can then be used to heat the area. The Board consented to the request. The ground is frozen and as of yesterday work has stopped on the Bike Path for the year. There are 26.7 construction days left on the contract. A change to the use of granular backfill added 15.7 days to the contract. The restrooms will be sided this fall; the septic tanks are in but the water lines are not; the heaters are in but they will not be used until the restrooms are usable. The County must pay to put the water lines in. Randy informed the Board that guardrails are needed on CSAH 38 where County Ditch #29 was recently constructed. A policy needs to be established on how the county will handle mailboxes in the future. "Should the County build and sell swing away mailboxes which are required on State Aid construction now?" is a question that needs to be addressed, among others. Randy reported that the State has billed the County $7,500 for bridge inspections. The County will be reimbursed after actual expenses are deducted for Gerri Vick who is training Murray County's Surveying Crew to do the inspections under new certification requirements. Joe LeTendre, KJOE Radio, met with the Board about an advertising contract for 1996. The contract would cover 70 announcements each on KISD and KJOE, but is limited not to 70 announcements. The cost is $5.00 per spot with a 10% discount or $630.00. A motion was made by Lennen Nelson, seconded by Steve Cohrs with all members of the Board voting their approval to renew the contract with KISD/KJOE for 1996 for $630.00 Paul Malone informed the Board that a new corporate surety bond has not yet been presented on the petition to improve County Ditch #34. The current personal surety bond will remain, in addition to the corporate bond. No work can continue on the improvement until the bond is increased and delivered to the Auditor/Treasurer. Paul also reported on the objections of Ed Galstad regarding County Ditch #29. There was no mutual agreement reached as the Petitioners' Attorney objects to a settlement on the matter. Paul presented the Board with a copy of a letter to the Galstads from the Petitioners Attorney which explains the objections. Paul will send a letter to the Galstads that will confirm the Boards knowledge as to the Petitioners Attorney's response. Ansel Doll, West Central Educational Television, met with the Board to request a joint advertising of a request for bids by the County and West Central Educational Television, to build a tower and transmitter at the old Air Force Base. The bid opening will be January 16, 1996 at 10:00 A.M. in the Murray County Government Center. The bids will be tabulated and the contract awarded at the February 6, 1996 meeting of the Board of Commissioners. The Board approved of the joint request for bids. Dean Williams, Environmental Services, met with the Board on several matters. He reported that seven (7) proposals have been received to do a feasibility study for a sewage treatment system for Murray County's developed lakes. Dean reported that the Abstract has been returned to Murray County on the Landfill and a check was sent to the State as per the Landfill Agreement with the State of Minnesota. Dean handed out the Tri-County Recycling report for November. Tri-County has a $74,676.36 fund balance and Dean suggested refunding $55,387.02, which represents the total amount each county has contributed for 1995 at $50 per ton. Dean will contact the other counties to find out if they want to receive a refund or not. Dean submitted quotes for Recycling Shed pickups for 1996 as follows: Fulda All Other Locations Johnson's Garbage and Rubbish $15.00 per pickup $10.50 per pickup Proctor Sanitation 19.00 per pickup 14.00 per pickup A motion was made by Steve Cohrs, seconded by Gaylen Jensen with all members of the Board voting their approval to accept the quote of Johnson's Garbage and Rubbish for 1996 Recycling Shed pickups. Paul Malone left the meeting at this time. A delegate and alternate need to be appointed from Murray County on the Technical Committee of the Minnesota River Basin Joint Powers (MRBJP). A motion was made by Lennen Nelson, seconded by Steve Cohrs with all members of the Board voting their approval to appoint Dean Williams as delegate and Howard Konkol, Jr., Soil & Water Conservation District, alternate, to the Technical Committee of MRBJP. Dean reminded the Board that Murray County is required to make a 25% match to the SCORE Funds received from the State or $13,750 as per State Statute. A motion was made by Berneva Johnson, seconded by Lennen Nelson with all members of the Board voting their approval to authorize the transfer of $13,750 from the County Revenue Fund to the SCORE Fund. Dean informed the Board that Murray County can be reimbursed for expenses of maintaining the Landfill from the Landfill Postclosure Care Fund, before the funds are sent to the State as per agreement. All interest earnings of both the Landfill Postclosure Care and Landfill Contingency Action Funds can also be retained by the County. A motion was made by Lennen Nelson, seconded by Gaylen Jensen with all members of the Board voting their approval to reimburse County Revenue for expenses in the amount of $9,189.81 and to transfer to County Revenue the following: Landfill Postclosure Care $2,409.12 Interest From 9/1/93 Thru 12/31/94Landfill Contingency Action 2,247.50 Unreserved Fund Balance 9/1/93Landfill Contingency Action 8,663.10 Interest From 9/1/93 Thru 12/31/94 Dean presented the following proposals to do a feasibility study on a sewage treatment system around Murray County's developed lakes: DGR $42,000 WSN 39,000 Kuusisto 32,500 KBM 23,900 Dennis Johnson 22,465 to 30,465 Banner 20,000 to 30,000 Bolt & Menk 14,700 Dean proceeded to list many differences that each proposal will or will not do; if the proposals are specific or not, and how long it will take to do the study. He has reviewed, at length, each proposal and ranked them based on various criteria as follows: #1 Bolt & Menk #2 KBM #3 Banner #4 DGR & Kuusisto (tie) #6 WSM #7 Dennis Johnson Dean recommended that the board review as few or as many of the proposals as they feel necessary so they can see the differences and the proper selection can be made, or if they should proceed or not. There is money in the Water Plan to fund the project. The Lake Shetek Area Improvement Association (LSAIA) will meet on Saturday, December 9, at which time Dean will present the proposals to them for their consideration. Lennen Nelson left the meeting at this time. The Auditor/Treasurer presented a cost to publish the 1994 Financial Statement that was obtained from the Wheel Herald, based on the size and weight of the Financial Statement, of $560.00. A motion was made by Steve Cohrs, seconded by Gaylen Jensen with all members of the Board voting their approval to publish the Financial Statement in the Wheel Herald for $560.00. A motion was made by Berneva Johnson, seconded by Steve Cohrs with all members of the Board voting their approval to approve the minutes of the November 7 and November 14, 1995 meetings as mailed. A motion was made by Steve Cohrs, seconded by Gaylen Jensen with all members of the Board voting their approval to pay a repair petition for Judicial #20A to Johnson Ditching and Plumbing for $17,701.90. A motion was made by Steve Cohrs, seconded by Gaylen Jensen with all members of the Board voting their approval to accept an amendment to add Renville County into the Southwest Regional Solid Waste Commission Joint Powers Agreement. There being no further business appearing at this regular session of the Board, a motion was duly made, seconded and carried to adjourn the meeting at 3:01 P.M.