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Commissioner Meeting Minutes - June 17, 2008

PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA
JUNE 17, 2008 – 8:00 a.m.

Pursuant to notice, the Murray County Board of Commissioners convened with the following members present:  Commissioners Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman.  Commissioner John Giese was absent.  Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney.
 
The meeting opened by reciting the Pledge of Allegiance to the Flag.

The Chairman asked if there were any additions to the agenda.  Several items were added.

It was moved by Robert Moline, seconded by Gerald Magnus, and passed to approve the agenda as modified.

It was moved by William J. Sauer, seconded by Gerald Magnus, and passed to approve the minutes of the June 10, 2008 meeting.

A motion was duly made by Gerald Magnus, seconded by William J. Sauer, and carried that all claims as presented were approved for payment.  The Chairman was authorized to sign the Audit List dated June 17, 2008 with fund totals as follows and warrants numbered 115448 through 115543: 

           County Revenue Fund                    107,469.49
           County Road & Bridge Fund                6,552.22
           Sunrise Terrace                                 3,623.10 
           County Ditch Fund                             4,223.51
           Hospital Maintenance Fund                 1,207.00

           Total                                            123,363.97

Heidi Winter presented the following petitions for repair: County Ditches 74 and 56.
 
A motion was made by Robert Moline, seconded by Gerald Magnus and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.

Jean Christoffels, along with Dan Juhl of Valley View Community Wind Project, met with the Board to present a Community Based Energy Development Resolution for consideration.  Juhl is working on a community wind project in Sections 9, 16 and 17 of Moulton Township. 

Commissioner Gerald Magnus offered the following resolution and moved for its adoption:

                                          RESOLUTION NO. 2008-06-17-01
            A Resolution Acknowledging Community-Based Energy Development Status
                                           For A Small Scale Wind Project

WHEREAS, It is the policy of the State of Minnesota to foster Community-Based Energy Development (C-BED) projects; and
WHEREAS, The state C-BED statute calls for County Board approval of C-BED projects (Minn. Stat. § 216B.1612, Subd. 2(g)(3); and
WHEREAS, The development of small scale wind projects in Murray County provides economic opportunity for residents of the County; and
WHEREAS, The Valley View Wind Project(s) proposed for development in Moulton Township will be owned by Minnesota limited liability companies organized by Minnesota residents; and
WHEREAS, The Valley View Wind Project(s) will be developed and owned by Valley View Wind LLC; and
WHEREAS, The developers understand and accept responsibility for securing all necessary permits for development of wind turbines and towers; and
WHEREAS, This project calls for the development of up to 10 megawatts of wind energy to be produced by four turbines; and
WHEREAS, The project(s) are structured to ensure that a majority of the financial benefit of the project accrues to the local owner of the project.
NOW, THEREFORE, BE IT RESOLVED, That the Murray County Board of Commissioners hereby indicates its support for the development of the Valley View Wind Project(s) as a C-BED project, subject to the authority of said County Board to grant or deny any applications for permits or licenses for said project as may be provided by state statute or local ordinances, rules or regulations.

The foregoing resolution was duly seconded by Commissioner Robert Moline and thereupon being put to a vote all members of the Board voted for its adoption.

An overnight request was presented for approval for Jon Bloemendaal to attend the MACAI Short Course class on July 28-30 at McQuoid’s Inn on Mille Lacs Lake. 

It was moved by Gerald Magnus, seconded by William J. Sauer, and passed to approve overnight stays for Jon Bloemendaal to attend the MACAI Short Course class on July 28-30 at McQuoid’s Inn on Mille Lacs Lake. 

Heidi Winter presented two donations for acceptance by the Board. 

It was moved by William J. Sauer, seconded by Gerald Magnus, and passed to accept a $1,000 donation from the Slayton Women of Today to be used for the 4-H Building on the Fairgrounds.

It was moved by Robert Moline, seconded by William J. Sauer, and passed to accept a $1,000 donation from Minnwest Bank South to be used for the 4-H Building on the Fairgrounds. 

Heidi Winter presented a spraying services contract from Teryjon Aviation for the aerial spraying of county drainage ditches with the contract price of $33.50 per acre for application and chemical. 

It was moved by Robert Moline, seconded by Gerald Magnus, and passed to authorize the Board Chair to sign the 2008 Spraying Services contract between Murray County and Teryjon Aviation for the contract price of $33.50 per acre for application and chemical. 

Jean Christoffels met with the Board regarding the preliminary plat for Goergen’s Third Addition, a subdivision for two non-riparian lots on the north shore of Lake Sarah.

It was moved by Robert Moline, seconded by William J. Sauer, and passed to approve the preliminary plat for Goergen’s Third Addition on the recommendation of the Planning Commission. 

A one-day county liquor license was presented for approval.

It was moved by William J. Sauer, seconded by Gerald Magnus, and passed to approve a one-day On-Sale 3.2 Malt Liquor Sales license for the bull Riding Tour LLC on June 20, 2008.

Steve Robinson of Short Elliott Hendricks, Inc. and Jon Bloemendaal met with the Board to open bids for the demo landfill cell project. 

Four bids were opened and read as follows:

Mathiowitz Construction                            $38,122.00
Midwest Conotracting, Inc.                        $54,634.00
Reiner Contracting                                   $69,646.84
Schmidt Construction                               $37,565.00

Robinson left the meeting to tabulate the bids and will return later with a recommendation. 

Commissioner Moline gave an update that his granddaughter, Mallory after a bout with e-coli.  He reported that she is still in Minneapolis but continuing to improve daily. 

OPEN FORUM / PUBLIC COMMENT
• No residents were present for Open Forum and Public Comment

Randy Groves met with the Board for the semi-monthly highway department report.

Groves presented one quote from B.G. Amundson Construction for the sidewalk and curb and gutter at the Human Services Building in the amount of $17,749.50.  He will continue to get a second quote and report back later in the meeting. 

Groves requested authorization to get a new computer for the Highway Department. 

It was moved by Robert Moline, seconded by Gerald Magnus and passed to authorize the Highway Department to purchase a new computer off of state bid for the Highway Department. 

Steve Robinson returned to the meeting with a recommendation to award the Demolition Landfill Cell Project Bid to the apparent low bidder, Schmidt Construction, for the bid price of $37,565.00.

It was moved by William J. Sauer, seconded by Gerald Magnus, and passed to award the Demolition Landfill Cell Bid to Schmidt Construction for the bid price of $37,565.00

The Commissioners gave their committee reports.

John Giese reported on Commissioner Meeting – June 3, Southwest Tourism – June 5, Buildings Meeting – June 6, Extension Open House-Windom – June 9, Commissioner Meeting – June 10, EDA – June 12.

Gerald Magnus reported on Personnel and SAWSC – June 2, Commissioner Meeting – June 3, Personnel – June 9, Commissioner Meeting – June 10, Buildings Committee – June 13.

Robert Moline reported on Public Health – June 2 (no per diem claimed), Commissioner Meeting – June 3, Area II and Planning and Zoning – June 5 (no per diem claimed), Commissioner Meeting – June 10, Soil and Water Conservation – June 12.

William J. Sauer reported on SAWSC – June 2, Commissioner Meeting – June 3,  DNR and Heron Lake Restoration – June 9, Commissioner Meeting and Extension Committee – June 10, Fulda Dam and Parks – June 12.
 
Kevin Vickerman reported on Personnel – June 2, Commissioner Meeting – June 3, Planning and Zoning – June 5, Energy Board – June 9, Commissioner Meeting – June 10, Personnel – June 11, 12, 13.

It was moved by Robert Moline, seconded by Gerald Magnus, and passed to approve the Commissioner Vouchers.

Quotes for sidewalks at the Dinehart / Holt House were opened and read as follows:
                                                           Base Quote  
Doom & Cypers, Inc.                                16,330.00     1,663         2,563
Manderscheid Construction, Inc.                 11,482.83       800         1,200
Dulas Construction                                   11,000.00        750           920
Concrete Escapes                                      7,974.00        576           864
Gustaf’s Masonry                                    10,600.00         650           750

It was moved by Robert Moline, seconded by Gerald Magnus and passed to award the sidewalk quote to Concrete Escapes for the base quote price of $7,974.00, taking Alternate No. 1 for $576.00.

The Chairman recessed the meeting and reconvened on the Fairgrounds at 11:30 a.m.

The Board toured the Round Barn.

It was moved by William J. Sauer, seconded by Robert Moline and passed to authorize the additional cost to put stalls 10’ apart in the annex of the Round Barn, every other stall on both sides at the cost of $10.00. sq. ft.. 

The Board continued with a tour of the Fairgrounds. 

The Board Chair recessed the meeting and reconvened in the Commissioners Room at 1:55 p.m.

A second quote was received for sidewalk and curb and gutter at the Human Services Building from Hisken Construction in the amount of $15,032.55. 

Commissioner Gerald Magnus reported that Bobby Schwartz is willing to repair the roof of the Swine and Sheep buildings on the Fairgrounds for $1,585.00

It was moved by William J. Sauer, seconded by Robert Moline, and passed to authorize an expenditure to Bobby Schwartz Farm & Ranch Spray Painting of $1,585 for the roof repair of the Swine and Sheep buildings on the fairgrounds, contingent upon proof of insurance. 

The meeting adjourned at 2:20 p.m.