| Commissioners Meeting Minutes - August 5, 2008 |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Gene Mailander, Assistant County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by John Giese, and passed to approve the agenda as modified. It was moved by Gerald Magnus, seconded by William J. Sauer, and passed to approve the minutes of the July 15, 2008 regular and July 21, 2008 and July 22, 2008 special meetings. A motion was duly made by Gerald Magnus, seconded by Robert Moline, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated 8/5/08 with fund totals as follows and warrants numbered 115998 through 116081:
County Revenue Fund 70,909.77 SAWSD 176,907.11 Total 276,781.08 Heidi Winter presented the following petitions for repair: County Ditch 24. A motion was made by Gerald Magnus, seconded by John Giese and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.
Jim Reinert met with the Board for the July safety report, reporting on the following: Reinert requested authorization for technology purchases as follows:
3 Dual Monitor Set Ups (Assessor) $1,821.52 to be paid from (01-103-6490)
3 Dual Monitor Set Ups (Assessor) $1,821.52 to be paid from (01-103-6490) Reinert continued with the following technology purchase requests:
1 desktop computer unit (Auditor) $793.43 to be paid from (01-041-6490)
It was moved by Gerald Magnus, seconded by John Giese and passed to approve the following technology purchase: The Board requested that the Extension Committee review the need and uses of the laptop computer unit for the Nutrition Program and report back to the Board at a later time. Reinert continued with the following technology purchase requests: 1 HP LaserJet 4250DTN Printer (Assessor) $1,553.84 to be paid from (01-103-6490)
It was moved by Robert Moline, seconded by John Giese and passed to approve the following technology purchase: Reinert continued with the following technology purchase requests:
1 desktop computer unit (Sheriff) $793.43 to be paid from (01-201-6490) It was moved by Robert Moline, seconded by Gerald Magnus and passed to approve the following technology purchase:
1 desktop computer unit (Sheriff) $793.43 to be paid from (01-201-6490) Reinert continued with a discussion on two purchases for the Sheriff’s Department as follows:
Interrogation Recorder $6446.75 to be paid from (01-201-6481) It was moved by Gerald Magnus, seconded by John Giese and passed to authorize the following purchase: Interrogation Recorder $6446.75 to be paid from (01-201-6481) The Board requested that the purchase of the Boat & Trailer be placed on the August 12, 2008 agenda for further clarification on how the quotes were solicited. Reinert reported that Monte Swenson will be coming on Friday August 8, 2008 to finish the landscaping for the IP Building site. No Board action was taken. Reinert requested that Murray County agree to be the Fiscal Agent for a Homeland Security Grant available to the region and to give him authorization to sign necessary paperwork as the grant administrator. It was moved by Robert Moline, seconded by John Giese and passed that the Board authorize Murray County to be the Fiscal Host for a Homeland Security Grant available to the region and to give him authorization to sign necessary paperwork as the grant administrator. Joe Biren met with the Board to give an update on the 2008 Murray County Draft Horse Classic. He reported that the event was well attended (1,000 - 2,500 people) and that they have gotten positive feedback from both spectators and participants. The committee is planning another event in 2009 and is requesting that the Board consider purchasing additional stalls for this and other livestock-related events on the fairgrounds. The Board directed Biren to work with Mike Bambrick and the Fairgrounds Advisory Committee to bring a recommendation back to the Board.
OPEN FORUM / PUBLIC COMMENT
Louise Gervais met with the Board for the July 2008 End-O-Line Park report. She reported as follows:
It was moved by John Giese, seconded by Gerald Magnus and passed to accept donations for the End-O-Line Caboose Restoration as follows: Randy Groves met with the Board for his semi-monthly report. The Board reviewed a contract between Murray County and McLaughin & Schulz, Inc. for the paving of the Human Services Parking Lot. It was moved by Robert Moline, seconded by John Giese and passed to authorize the Board Chair, Auditor-Treasurer and County Attorney to sign a contract between Murray County and McLaughin & Schulz, Inc. for the paving of the Human Services Parking Lot. The Board reviewed a contract between Murray County and Hisken Construction, Inc. for the sidewalks and curb and gutter at the Human Services Building. It was moved by William J. Sauer, seconded by Gerald Magnus and passed to authorize the Board Chair, Auditor-Treasurer and County Attorney to sign a contract between Murray County and Hisken Construction, Inc. for the sidewalks and curb and gutter at the Human Services Building Inc.
Groves requested authorization for final payment to both McLaughlin & Schulz, Inc. and Hisken Construction, Inc. for the parking lot paving and sidewalks, curb and gutter. It was moved by William J. Sauer, seconded by Robert Moline and passed to approve final payment for construction projects at the Human Services Building as follows:
McLaughling & Schulz, Inc $84,358.24 Paving It was moved by Robert Moline, seconded by Gerald Magnus and passed to authorize final payment of $24,632.25 to Buskeruud Construction for County-wide dust control, with a 5% retainage of $1,231.61. It was moved by William J. Sauer seconded by Gerald Magnus and passed to set the bid letting date for the county road striping project for September 2, 2008 at 10:30 a.m.
Groves continued with a road construction update, reporting the following: Groves was asked to explore the process to have a speed study done on Teepeotah Road and report back to the Board. No Board action was taken.
Quotes for directional boring of aeration lines for the Teepeotah aeration system were opened and read as follows: Mike Bambrick suggested that an agreement be drafted with both Jeff Salmon and Terry Strand to allow Murray County access to the shoreline while the boring and aeration system work is taking place. Assistant County Attorney Gene Mailander will work with Paul Malone to draft the agreement. Jean Christoffels presented Conditional Use Permit No. 1216 for Schmidt Dairy, Inc. This permit is to expand an existing dairy operation by 156 animal units for a site total of 550 dairy cows (770 AU)and 220 dairy calves (220 AU) for a total of 990 animal units in the Agriculture District in SW1/4NE1/4 of section 13 of Chanarambie Township. The Board received the minutes from the July 17, 2008 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Robert Moline and seconded by Gerald Magnus to approve Conditional Use Permit No. 1216 for Schmidt Dairy, Inc. This permit is to expand an existing dairy operation by 156 animal units for a site total of 550 dairy cows (770 AU)and 220 dairy calves (220 AU) for a total of 990 animal units in the Agriculture District in SW1/4NE1/4 of section 13 of Chanarambie Township on the recommendation of the Planning Commission. It was moved by John Giese to add a special condition that the perimeter tile will be checked twice a year. That motion failed for the lack of a second. The Board Chair called for a vote on the original motion, which passed with Commissioner John Giese voting nay. Jean Christoffels along with Ray & Ivy Goergen presented Goergen Heights Third Addition for final approval. It was moved by Robert Moline, seconded by William J. Sauer and passed to approve Goergen Heights Third Addition as presented and on the recommendation of the Planning Commission. Commissioner Robert Moline suggested that the Board attend the August 11, 2008 SAWS Meeting. It was moved by Robert Moline, seconded by Gerald Magnus and passed to authorize the County Board to attend the August 11, 2008 SAWS Meeting as a committee of the whole. The meeting will be at 4:00 p.m. in Room B of the Murray County Government Colleen Miller reported that Murray County is eligible for two visits from the Second Harvest Heartland truck. The truck would provide 350-400 needy families with grocery products. To make the project come to fruition, a minimum of 40 volunteers are needed as well as $475 per distribution. Miller requested that the County Board authorize expenditure for the two distributions as well as allow the event to take place on the Murray County Fairgrounds in the 4-H Building. It was moved by William J. Sauer, seconded by John Giese and passed to approve expenditures of $950 for two Second Harvest Heartland Truck food distributions to take place on the Murray County Fairgrounds. The Board directed Miller to work with Mike Bambrick on scheduling the event on the Fairgrounds. The Board recessed the meeting at 12:38 p.m. The meeting reconvened at 1:37 p.m. Chuck Pettipiece requested that the Board consider changing the Public Hearing time for the August 29, 2008 Supplemental Assessment Hearing from 7:00 p.m. to 6:00 p.m. Commissioner William J. Sauer offered the following resolution and moved for its adoption: RESOLUTION NO 2008-08-05-01
RESOLUTION AMENDING THE HEARING TIME
The foregoing resolution was duly seconded by Commissioner Gerald Magnus and thereupon being put to a vote all members of the Board voted for its adoption. Chuck Pettitpiece presented the Board with the Shetek Area Water & Sewer District supplemental assessment roll for Phase I assessments as called for in Resolution 2008-07-22-01. Commissioners William J. Sauer and Robert Moline reported that they will be in arbitration on August 19, 2008 and will need to change the regularly scheduled meeting. It was moved by Robert Moline, seconded by William J. Sauer and passed to change the date of the August 19, 2008 regular meeting to August 26, 2008 at 8:00 a.m. also changing the Public Hearing Time for the ATV/Golf Cart Ordinance to 10:15 a.m. on August 26, 2008. The Board discussed changing the fee called for in the ATV/Golf Cart ordinance from $30.00 to $5.00. The discussion was postponed to the August 26, 2008 public hearing. It was moved by Robert Moline, seconded by John Giese and passed to accept a $1,000 donation from the PALS Club to be used for playground equipment at West Lake Sarah. It was moved by William J. Sauer, seconded by Gerald Magnus and passed to appoint Heidi Winter and LaDean Lang to the Murray County UOCAVA Absentee Ballot Board for the 2008 Primary and General Elections. The Board directed Commissioner John Giese to obtain pricing information for rain garden plants and sign installation at the Human Services Building. The items were placed on the 8/12/08 agenda. Commissioner Robert Moline requested that the Board consider allowing curtain drains. Board chair Kevin Vickerman volunteered to take this request to the Zoning Board to be addressed. Commissioner William J. Sauer gave an update on the Fulda Lake Project. Mike Bambrick reported that the quotes for the boring of the Teepeotah aeration lines had been reviewed and is ready to be acted on. It was moved by William J. Sauer, seconded by John Giese and passed to accept the low quote of $2,700 from Gass Trenching for boring 300’ of aeration lines for the Teepeotah Aeration System. The Commissioners gave their committee reports. John Giese reported on Building Committee Hospital and Wellness Center – July 14, Commissioner and Board of Equalization Meeting – July 15, SMTA – July 16 & 17, RSVP - July 17, Buildings (Concession, Holt House & Human Services) Meetings – July 18, Health Fair – July 19 (No Per Diem), MN River Board, SAWS Meeting, MC Health Alliance, Airport Commission – July 21, Commissioner and Board of Equalization Meeting, Hospital Meeting, DAC Meeting – July 22. Gerald Magnus reported on Hospital Conference – July 13, Personnel Interviews and Hospital Building – July 14, Commissioner and Board of Equalization Meeting – July 15, LLM Human Services- July 16 (No Per Diem), Personnel and Buildings Meetings– July 18, Personnel , and SAWS Meetings – July 21, EDA, Commissioner and Board of Equalization, & Hospital Meetings – July 22, Beaver Creek Water Shed and Building Meeting – July 23, and Western Mental Health and Fair Board Meetings – July 24 ( No Per Diem). Robert Moline reported on Horse Show – July 13 (No Per Diem), Hospital and Building Committee – July 14, Commissioner and Board of Equalization Meeting – July 15, District 8 Land Use Meeting – July 16, Planning and Zoning Golf Outing – July 17 ( No Per Diem), Currie Health Fair – July 19 (No Per Diem), Hospital Finance, SAWS, Hospital and Commissioner and Board of Equalization Meeting – July 21, Clean Water Partnership Meeting – July 22 and Public Health Meeting – July 23.
William J. Sauer reported on Personnel and Buildings – July 14, Commissioner and Board of Equalization Meeting – July 15, DNR Meeting – July 16, Shetek Aeration Meeting – July 17, Hospital Finance, SAWS and Commissioner and Board of Equalization Meeting – July 21, Beaver Creek Clean Water Partnership – July 23 and Fulda Park Meeting – July 24. It was moved by Robert Moline, seconded by Gerald Magnus, and passed to approve the Commissioner Vouchers for the period of 7/13/08-7/26/08. Heidi Winter met with the Board for a planning session. She requested authorization to convert to one Auditor/Treasurer service window, closing down the north side of the office to create enclosed office space. She also requested authorization to hire two positions from the pool of candidates that were interviewed to fill position that is open currently. The Board asked her to obtain additional information on staffing in similar sized counties and report back at the August 12, 2008 meeting. The meeting adjourned at 4:12 p.m. |