| Commissioners Meeting Minutes - February 17, 2009 |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Commissioner John Giese had an excused absence. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by William J. Sauer, and passed to approve the agenda as modified. It was moved by William J. Sauer, seconded by Kevin Vickerman, and passed to approve the minutes of the February 10, 2009 meeting. A motion was duly made by Kevin Vickerman, seconded by Robert Moline, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated February 17, 2009 with fund totals as follows and warrants numbered 118337 through 118411:
County Revenue Fund 64,322.20 Total 94,923.36 Chris Hansen met with the Board to request permission for the County to participate in the Rock River Watershed TMDL Project. The project would require a financial commitment of up to $2,000 spread across the 2009, 2010 and 2011 Water Plan Budgets. It was moved by Robert Moline, seconded by William J. Sauer and passed to approve participation in the Rock River Watershed TMDL Project with a financial commitment of up to $2,000 spread over the 2009, 2010 and 2011 budgets; also authorizing the County Board Chair to sign a letter of support and commitment of funds to the project. Katie Meyer, Human Resource Director brought the following items as recommendations from the Personnel Committee. It was moved by William J. Sauer, seconded by Kevin Vickerman and passed to accept, with regret, the resignation of Walter Gregory, General Maintenance Foreman – Highway, effective March 20, 2009. Jim Reinert presented the Board with two technology purchase requests on behalf of the Land Use Technology Committee. The purchases would be paid from the Recorder’s Technology Fund and the Recorder’s Contingency Fund. Quotes were presented for a 36” CAD Printer as follows:
Vendor Amount It was moved by Robert Moline seconded by Kevin Vickerman and passed to authorize the purchase of a iPF720 Cannon 36” CAD Printer from Color HQ for the purchase price of $3,999.00 to be paid from the Recorder’s Contingency Fund (01-101-108-6480) A quote from the State Bid Site for a HP Compaq computer work station was presented for $1,224.00. Two stations are being requested for the Auditor-Treasurer’s Office to aid in electronic recording. It was moved by Kevin Vickerman, seconded by Robert Moline and passed to authorize the purchase of two HP Compaq computer workstations for the Auditor-Treasurer’s Office for $2,448 ($1,224 each) to be paid from the Recorder’s Technology Fund (01-101-102-6480). Reinert gave an update on the county-wide GIS update. No Board action was taken.
Reinert also reported that he received a price estimate from Seating Athletic Facilities, Inc. of $61,500 for a permanent extension on the grandstands, as an option to the portable bleacher the Board will discuss later in the meeting. No Board action was taken. It was moved by William J. Sauer, seconded by Kevin Vickerman and passed to authorize that a portion of the storage area at the Food Service Building be used for a clothing shelf for Murray County residents.
Open Forum / Public Comment: Laurel Berg of Minnesota West Colleges met with the Board to give a brief update on the programs and opportunities that are offered at the various MN West College Campus locations. No Board action was taken. It was moved by Kevin Vickerman, seconded by William J. Sauer and passed to reschedule the special meeting set for February 20, 2009 at 9:00 a.m. to February 24, 2009 at 9:00 a.m. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to set a special meeting for February 20, 2009 at 9:30 a.m. for the purpose of attending the Legislative Town Hall Meeting in Worthington, MN; the County van will leave the parking lot of the Murray County Government Center at 9:30 for the Town Hall Meeting at 10:30 a.m. Randy Groves met with the Board for the semi-monthly Highway Department report. The Board reviewed an application for Federal Recreational Trail Program grant dollars for maintenance on the six-mile portion of the Casey Jones State Trail. This portion begins in Currie and runs through the Lake Shetek State Park. He presented a resolution for consideration in support of the application. Commissioner Robert Moline offered the following resolution and moved for its adoption:
RESOLUTION NO. 2009-02-17-01
WHEREAS, Murray County citizens and county officials began planning the Lake Shetek/End-O-Line loop trail in 1993; and, The foregoing resolution was duly seconded by Commissioner William J. Sauer and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Kevin Vickerman, seconded by William J. Sauer and passed to authorize Randy Groves and Amy Hoglin to submit an application to the Federal Recreational Trail Program (as stated in Resolution 2009-02-17-01) for a seal coat project on the six-mile portion of the Casey Jones State Trail lying within Murray County, contingent upon a commitment by the State of Minnesota for their 40% participation. It was moved by Robert Moline, seconded by William J. Sauer and passed to authorize an overnight stay for Lisa Saner to attend the MN County Highway Accountants Meeting on April 29 – May 1, 2009 in Alexandria, MN. Groves requested a time to meet with Personnel to discuss the replacement and rehire for the position vacated by the retirement of Walter Gregory. The Personnel Committee will contact him with the time of their next meeting. No Board Action was taken. Groves was joined by Economic Development Director, Amy Hoglin to discuss the reprinting of the Murray County Highway Map. The Board reviewed a quote from Cloud Cartographics as follows.
5,000 copies @ $2.00 per copy $10,000 It was moved by William J. Sauer, seconded by Robert Moline and passed to authorize an update and reprint of 10,000 Murray County Highway Maps at $1.20 per copy for a total cost of $12,000, split between the Murray County Economic Development and Highway Department Budgets 7,000 and 5,000 respectively. The Board reviewed a copy of the meeting minutes from the February 13, 2009 AMC Region 8 Planning Session held at the Grain Exchange in Slayton. No Board action was taken. Groves returned to the meeting to report that he solicited quotes from local abstract companies to conduct highway right of way research for a 2010 County Road 6 project (SP 51-606-16). The quotes were presented as follows:
Vendor Per Parcel Price It was moved by Robert Moline, seconded by William J. Sauer and passed authorize Murray County to enter into an agreement with Woitaszewski Abstract & Title, Inc. for highway right of way research on County Road 6 (SP 51-606-16) for the quoted price of $25 per parcel. Amy Hoglin, Economic Development Director, met with the Board to discuss partnering with the United States Fish and Wildlife Service to construct a kiosk in the Slaughter Slough Waterfowl Production Area (WPA). Commissioner Kevin Vickerman offered the following resolution and moved for its adoption:
RESOLUTION NO. 2009-02-17-02
WHEREAS, the Murray County Board of Commissioners realize that understanding the significance of Slaughter Slough in the context of the Dakota Conflict and U.S. History is of vital importance to the County, and The foregoing resolution was duly seconded by Commissioner William J. Sauer and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner Moline Voted nay. The Board discussed delegates to attend the AMC Legislative Conference that was rescheduled from April 8-9, 2009 to April 29-30, 2009 at the Crowne Plaza Hotel in St. Paul, MN. The Board appointed Commissioners Kevin Vickerman, William J. Sauer and John Giese to attend. Diane Clercx and Chris Hansen met with the Board to review a Beautify Minnesota Grant Application being submitted by the Historical Society for paint for the Dinehart-Holt House. They asked that the Board consider a motion authorizing the Board Chair to sign a letter of support for the grant application. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to authorize the Board Chair to sign a letter of support for the Historical Society application to the Beautify Minnesota Grant Program, requesting paint for the Dinehart-Holt House. The Board continued the discussion from February 10, 2009 for a request by the Draft Horse Association to purchase an additional set of portable bleachers. Commissioner Moline reported that he received a call from a resident asking why the Racing Association is not allowed to do tailgating on the infield of the race track, requesting documentation on why this is not allowed. He felt that if the racing association were allowed to tailgate, it would be unnecessary to purchase an additional set of bleachers or add onto the existing grandstand. The Board discussed a $41,214.50 quote from Kay Park Recreation, Inc. for a second set of portable bleachers. No Board action was taken. Robert Moline reported that he had a resident express concern about using a converted fish house as a ticket booth on the Fairgrounds, as discussed at the meeting on February 10, 2009. The Board, by consensus, decided not to pursue purchasing and converting a fish house into a ticket booth. Heidi Winter presented the Board with a proposed consolidation plat for Independent School District 411 and 417, pursuant to M.S. § 123A.48 subd. 7. She reported that the Lyon County Auditor-Treasurer has submitted the proposed plat to the Commissioner of Education with the required supporting documentation. The Board acknowledged the fact that pursuant to statute, no action may be taken under any law to modify the boundary of any district if any part of the district is included in an area proposed for consolidation. No formal Board action was taken. There being no further business the meeting adjourned at 12:00 p.m. |