| Commissioners Meeting Minutes - April 7, 2009 |
|
|
|
PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by John Giese, seconded by Kevin Vickerman, and passed to approve the agenda as modified. It was moved by William J. Sauer, seconded by John Giese, and passed to approve the minutes of the March 17, 2009 regular meeting and March 24, 2009 special meeting. A motion was duly made by Kevin Vickerman, seconded by Robert Moline, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated April 7, 2009 with fund totals as follows and warrants numbered 118774 through 118838:
County Revenue Fund 36,594.36 Total 120,232.45 Heidi Winter presented the following petitions for repair: County Ditch 68. A motion was made by Robert Moline, seconded by William J. Sauer and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. It was moved by John Giese, seconded by William J. Sauer and passed to change the start time for regular meetings from 9:00 a.m. to 8:00 a.m. beginning April 21, 2009, changing back to 9:00 a.m. in the fall of 2009 as determined by the Board at a later time. Katie Meyer, Human Resource Director brought the following items as recommendations from the Personnel Committee. It was moved by Robert Moline, seconded by William J. Sauer and passed to authorize posting internally and advertising externally for a seasonal Surveying Technician – Highway Department. It was moved by William J. Sauer, seconded by Kevin Vickerman and passed to authorize posting internally and advertising externally and for two Weed Sprayer - Highway Department positions. It was moved by Robert Moline, seconded by John Giese and passed to hire Lydia Mesner for the position of Summer Intern in the University of Minnesota Extension Service Office, effective June 1, 2009 at the hourly rate of $9.00. The Board met with Lonn Jackels and congratulated him on his promotion to Highway Maintenance Supervisor. The Commissioners gave their committee reports for the period March 22, 2009 – April 4, 2009. Kevin Vickerman reported on Minnesota Rural Energy Board and Labor Negotiations – March 23, Commissioner Meeting and Hospital Board – March 24, Planning Commission – March 26, Labor Negotiations – March 30 and Planning Commission – April 2. Robert Moline reported on Hospital Finance – March 23, Commissioner Meeting and Hospital Board – March 24, Planning and Zoning and Fair Board (No Per Diem Claimed) – March 26, AMC District VIII Planning Session – March 27, Mutual Aid Meeting (Partial Per Diem Claimed) – April 1, Area II and Planning Commission (No Per Diem Claimed) – April 2. William J. Sauer reported on Hospital Finance, Labor Negotiations and SMOC – March 23, Commissioner Meeting and Hospital Board – March 24, AMC District VIII Planning Session – March 27, Labor Negotiations – March 30, Extension Committee – March 31, Planning Commission – April 2, Parks Board Project – April 3. John Giese reported on Murray County Health Alliance and Personnel Committee – March 23, Commissioner Meeting, Hospital Board and D.A.C. – March 24, External Shoreland Committee – March 30, Personnel Committee – March 31, Airport Commission and Planning Commission – April 2. Gerald Magnus reported on Personnel Committee – March 23, Commissioner Meeting and Hospital Board – March 24, Court Appearance (County Ditch 7) and Ditch Inspection (County Ditch 68) – March 30, Personnel Committee – March 31 and Murray County Economic Development Authority (No Per Diem Claimed) – April 1. It was moved by Robert Moline, seconded by John Giese, and passed to approve the Commissioner Vouchers for the period of March 22, 2009 to April 4, 2009.
OPEN FORUM / PUBLIC COMMENT: Jeff Erickson, KJOE Radio, met with the Board to discuss the 2009 advertising contract. It was moved by William J. Sauer, seconded by John Giese, and passed to accept the 2009 Radio Marketing proposal and approve a contract price of $38.46 per week for advertising on KJOE 106.1 and KISD 98.7. Heidi Winter presented a Tobacco License renewal request for Trails Edge General Store, pursuant to Murray County Tobacco Ordinance No. 98-10-6-1. It was moved by Kevin Vickerman, seconded by Robert Moline and passed to approve the 2009 Tobacco License for Trials Edge General Store, pursuant to Murray County Tobacco Ordinance No. 98-10-6-1. It was moved by John Giese, seconded by Kevin Vickerman, and passed to approve an overnight stay for Jim Reinert to attend the Veteran Service Officer State Conference on April 7-8, 2009 in St. Paul. Commissioner William J. Sauer offered the following resolution and moved for its adoption:
RESOLUTION NO. 2009-04-07-01
WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects, and The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members of the Board voted for its adoption. Randy Groves met with the Board for his semi-monthly Board report. At 10:30 a.m. bids for SP 51-629-28, SAP 51-604-26 and SAP 51-605-07 were opened as follows:
SP 51-629-28 (Engineer’s Estimate: $2,419,401.94)
SAP 51-604-26 and SAP-51-605-07 (Engineer’s Estimate: $1,423,057.73) Groves explained that the bids for both projects would be tabulated with an award recommendation for the Board to award the State Aid Projects (SAP 51-604-26 and SAP 51-605-07) coming later in the meeting. The Board will have to wait to award the Federal Project (SP 51-629-28) until MNDOT has approved the project.
The Board reviewed quotes for the 2009 Dust Control as follows: It was moved by Robert Moline, seconded by William J. Sauer and passed to award the 2009 Dust Control Quote to Buskerud Construction, Inc. for the quoted price of $0.836 per gallon. It was moved by William J. Sauer, seconded by John Giese and passed to set a bid opening for a gravel crushing contract (25,000 cubic yards) for May 5, 2009 at 10:30 a.m. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to set a bid opening for the County seal coating and striping for May 19, 2009 at 10:30 a.m. Groves presented a draft of the Murray County Highway Department Policies and Procedures Manual for consideration. Commissioner John Giese presented the following resolution and moved for its adoption.
RESOLUTION NO. 2009-04-07-02
NOW THEREFORE BE IT RESOLVED, that the authorization record of the Murray County Highway Department hereto attached and filed with the Murray County Auditor be approved and the Murray County Highway Engineer is hereby authorized to proceed with the work shown at the rates established. The foregoing resolution was duly seconded by Commission William J. Sauer and thereupon being put to a vote all members voted for its adoption. It was moved by John Giese, seconded by Robert Moline, and passed to approve overnight stays for Randy Groves to attend the Minnesota County Engineer’s Conference on June 16-19, 2009 at the Arrowwood Resort. The Board discussed how to handle requests from tiling contractors to allow overweight hauling during spring road restrictions. This would enable them to transport their tiling equipment in what is typically their busiest season. The Board will take the matter under advisement. No Board action was taken. Keith Rossow called to report that the tabulation of bids was complete. It was moved by William J. Sauer, seconded by John Giese and passed to award the bid for SAP 51-604-26 and SAP 51-605-07 to Duininck Brothers, Inc. for the low bid price of $1,242,748.88. Nicole Schiller and Wendy Krueger, DNR met with the Board to discuss a draft management plan for Round Lake in Sections 16, 17 and 20 of Shetek Township. The management objectives of the plan are to improve waterfowl, wildlife and water quality conditions by increasing water clarity, stimulating the growth of critical emergent and submerged aquatic vegetation and reducing populations of undesirable fish explaining that this will be accomplished through temporary water level management and installation of a barrier to prevent future fish invasion. They will continue to keep the Board informed as the project develops. No Board action was taken. Marcy Barrit, Murray County Assessor and Tom Nash, Minnesota Department of Revenue met with the Board to give an overview of the State mandated Green Acres Program and how its implementation will affect taxpayers in Murray County. Several concerned residents were also present. No Board action was taken. The Board Chair recessed the meeting at 12:12 p.m., reconvening at 1:17 p.m. Jean Christoffels presented Conditional Use Permit No. 1224 for Robert Prins. This permit is to construct and operate a new feedlot over 300 animal units in the Agricultural District in NW1/4SW1/4 of Section 35, Fenton Township. The Board received the minutes from the March 26, 2009 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Kevin Vickerman, seconded by Robert Moline and passed to approve Conditional Use Permit No. 1224 to Robert Prins to construct and operate a new feedlot over 300 animal units in the Agricultural District in NW1/4SW1/4 of Section 35, Fenton Township on the recommendation of the Planning Commission. Christoffels was joined by Walter Pick to present Conditional Use Permit No. 1225 for Andy and Walter Pick. This permit is to construct and operate a new feedlot over 300 animal units in the Agricultural District in the SE1/4 of Section 20, Lime Lake Township. The Board received the minutes from the March 26, 2009 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Robert Moline, seconded by William J. Sauer and passed to approve Conditional Use Permit No. 1225 to Andy and Walter Pick to construct and operate a new feedlot over 300 animal units in the Agricultural District in SE1/4 of Section 20, Lime Lake Township on the recommendation of the Planning Commission. The Board reviewed a request from Randy Lingen for a 60 day extension on Conditional Use Permit No. 1212 which was approved by the Board of Commissioners on May 13, 2008. Lingen explained in a memo that he will not be able to commence construction of either phase of the barn within the one year time frame as required by the Murray County Zoning Ordinance, Section 22, Subdivision 10. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve the request for a 60-day extension on Conditional Use Permit No. 1212 for Randy Lingen. Mike Bambrick, Jean Christoffels and Amy Hoglin met with the Board to discuss appointments to the Murray County Parks and Recreation Advisory Commission. Ten (10) residents submitted letters of intent as required in By-Laws. The committee reviewed the letters and presented a recommendation for the appointments to the Commission. Commissioner Kevin Vickerman offered the following resolution and moved for its adoption:
RESOLUTION NO. 2009-04-07-03
WHEREAS, the Murray County Board of Commissioners established the Murray County Parks and Recreation Advisory Commission by resolution on March 10, 2009 with Murray County Resolution 2009-03-10-01, and The foregoing resolution was duly seconded by Commissioner John Giese and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Robert Moline, seconded by William J. Sauer and passed to appoint Christy Riley to a one-year term as a non-voting member on the Murray County Parks & Recreation Advisory Commission. Board Chair Magnus will make an appointment of the Commissioner to the Commission. Darlene Mechtenberg met with the Board to give an update on the Murray County Medical Center Wellness Team. No Board action was taken. The Board reviewed an invitation to attend a Public Health Update for New Local Elected Officials on April 13, 2009 from 1:00 p.m. to 3:00 p.m. It was moved by William J. Sauer, seconded by John Giese and passed to authorize the County Board, as a committee of the whole, to attend the Public Health Update for New Local Elected Officials on April 13, 2009 from 1:00 p.m. to 3:00 p.m. in Pipestone, Minnesota. Heidi Winter presented a letter from Rock County with an invitation to collaborate on a regional application to the Department of Public Safety. The application would be for a grant to defray the costs of exploring the feasibility of centralized dispatch and public safety records. She reported that this was discussed with Sheriff Telkamp and that he felt it would be acceptable to participate in this exploratory stage of the project. It was moved by Robert Moline, seconded by John Giese and passed to approve participation in a joint application with neighboring counties, applying for a grant from the Minnesota Department of Public Safety to explore the feasibility of consolidating public safety records and dispatch services. The Board reviewed the 2009 Annual County Feedlot Officer and Performance Credit Report. It was moved by William J. Sauer, seconded by John Giese and passed to acknowledge the 2009 Annual County Feedlot Officer and Performance Credit Report for the period of July 1, 2008 – December 31, 2008 and to authorize the Board Chair to sign the Form. The meeting adjourned at 2:26 p.m. |