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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA
May 19, 2009 – 8:00 a.m.
Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney.
The meeting opened by reciting the Pledge of Allegiance to the Flag.
The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by John Giese, seconded by Kevin Vickerman, and passed to approve the agenda as modified. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to approve the minutes of the May 12, 2009 meeting. A motion was duly made by Kevin Vickerman, seconded by John Giese, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated May 19, 2009 with fund totals as follows and warrants numbered 119,153 through 119,242:
County Revenue Fund 76,964.90
County Road & Bridge Fund 13,475.62
Sunrise Terrace 1,405.92
SAWSD 149.92
Total 94,336.36
Heidi Winter presented the following petitions for repair: County Ditches 22 and 34 and Judicial Ditch 10, 13, 14 and 17.
A motion was made by Robert Moline, seconded by Kevin Vickerman and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.
The individual Commissioners reported on their ditch inspections.
A motion was made by Kevin Vickerman, seconded by Robert Moline, with all members of the Board voting their approval to accept the report of the Ditch Committee of the County and Judicial Ditches lying within the County of Murray on those petitions for repair that have been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs, an estimated costs of such repairs or a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report.
The following bills were contained within the report:
CONTRACTOR AMOUNT INSPECTOR
Johnson Ditching
County Ditch No. 58 238.62 Moline
TOTAL for Contractor Ditch Bills 238.62
The Board acknowledged a bill from Johnson Ditching, Inc. for $383.20 (Petition 2009-012) for damage caused by Frontier Communication. This bill will be forwarded to Frontier Communications for payment.
Margie Anderson and Bonnie Christiansen met with the Board to give an update on the Slayton Community Garden, an initiative of the Murray County Wellness Team. No Board action was taken.
Heidi Winter presented a request to purchase a laptop computer and two docking stations for the Murray County Extension Educator. Winter reported that Pipestone County will reimburse Murray County for one half of the cost.
It was moved by Robert Moline, seconded by William J. Sauer and passed to authorize an expenditure of $1,503.18 to Minnesota IT Products & Standards for a laptop computer and two docking stations to be paid from 01-601-6480 with 50% of the cost ($751.59) to be reimbursed by Pipestone County.
It was moved by John Giese, seconded by William J. Sauer and passed to authorize overnight stays as follows:
· Jean Christoffels to attend the MACPZA Spring Training on June 11-12, 2009 in St. Cloud, MN.
· Jean Nelson to attend MAAO Trainings on July 20-24, August 3-7 and August 17-21, 2009 all in St. Cloud, MN.
· Kim Scott to attend MAAO Trainings on August 3-7 and August 17-21, 2009 all in St. Cloud, MN.
The Commissioners gave their committee reports for the period of May 3 – 16, 2009. Kevin Vickerman reported on AMC Planning (Emergency Management) – May 4, Commissioner Meeting – May 5, Union Negotiations – May 7, SAWS (Partial Per Diem Claimed) – May 11, Commissioner Meeting and Planning & Zoning – May 12, AMC Futures (No Per Diem Claimed) – May 13 & 14.
Robert Moline reported on Public Health (No Per Diem Claimed) – May 4, Commissioner Meeting – May 5, Parks & Recreation Advisory Commission and Area II (Partial Per Diem Claimed) – May 7, SAWS (Partial Per Diem Claimed) – May 11, Commissioner Meeting – May 12, Soil & Water, Wellness Initiative and Ditch Inspection (CD21). John Giese reported on Personnel Committee and AMC Planning (Emergency Management) – May 4, Commissioner Meeting – May 5, Personnel Committee – May 8, Commissioner Meeting – May 12, Southern Minnesota Tourism – May 13 and 14, Building Committee – Rain Garden, Sunrise Terrace Storage Shed and Steinman Property (No Per Diem Claimed) – May 15, Fish Cleaning Station Dedication Ceremony (No Per Diem Claimed) – May 16.
Gerald Magnus reported on Personnel and Ditch Inspection (JD 17) – May 4, Commissioner Meeting – May 5, EDA (No Per Diem Claimed) – May 6, Personnel Committee – May 8, Commissioner Meeting – May 12, Regional Dispatch Study Meeting and SRDC Budget Hearing – May 14, Ditch Inspections (JD 14 & 17) – May 15. William J. Sauer reported on Commissioner Meeting – May 5, Union Negotiations – May 7. It was moved by John Giese, seconded by Kevin Vickerman, and passed to approve the Commissioner Vouchers for the period of May 3 – 16, 2009.
Katie Meyer, Human Resource Director brought the following items as recommendations from the Personnel Committee.
It was moved by William J. Sauer, seconded by John Giese and passed to approve the hire of Patricia Edelman in the temporary seasonal position of Tour Guide/Park Maintenance at the End-O-Line Railroad Park & Museum at the pay scale of 82 of the former pay system, effective 06/08/09
It was moved by John Giese, seconded by Robert Moline and passed to approve the hire of Nathan Olsem in the temporary seasonal position of Tour Guide/Park Maintenance at the End-O-Line Railroad Park & Museum at the pay scale of 82 of the former pay system, effective 06/01/09.
Commissioner Vickerman gave a report on the May 13 -14, 2009 AMC Futures Meeting, reporting that a majority of the discussion was on the topic of the Corrections system in Minnesota. No Board action was taken.
Commissioner Moline reported that a location for the water retention project approved on February 10, 2009 has been established in Section 26 of Chanarambie Township. He expressed concern that the agreement with the landowner was not brought back to the County Board. The item was placed on the June 2, 2009 agenda for a full Board report and update.
Commissioner Moline further reported that he and Commissioner Vickerman are continuing to work with the landowner that offered to sell land for a public boat access on the north side of Lake Shetek. In researching the prospects he learned that if the County purchased the land for the Boat Landing, it would be considered a County Park which would not meet the half-mile setback requirements to feedlots on adjacent properties. It was suggested that they refer the proposal to the DNR for consideration.
Jean Christoffels, along with Cory Juhl, presented Conditional Use Permit No. 1230 for Valley View Wind LLC. This permit is to construct a C-BED wind farm, consisting of 11 - 0.900 MW wind turbines (for a total name plate capacity of 9.9 MW) in Section 7, 8, 16 & 17 of Moulton Township. The Board received the minutes from the May 12, 2009 public hearing on this permit, which included the findings of the Planning Commission.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve Conditional Use Permit No. 1230 for Valley View Wind LLC to construct a C-BED wind farm, consisting of 11 - 0.900 MW wind turbines (for a total name plate capacity of 9.9 MW) in Sections 7, 8, 16 & 17 of Moulton Township, based on the recommendation of the Planning Commission.
Commissioner Giese reported that the County is not required to obtain a building permit from the City of Slayton to relocate the storage shed from under the water tower to Sunrise Terrace. He will be looking into a repair that is needed on the doors on the Fairgrounds Horse Shed. He reported that he received a call that someone is farming too close to the Casey Jones Trail by End-O-Line Park. Commissioner Vickerman volunteered to look at it on his way home and will report back to the Board.
Chair Magnus reported on the May 14, 2009 regional dispatch meeting that took place in Slayton. He reported that Murray, Pipestone, Redwood, Nobles and Rock Counties will be participating in the study to which the State Department of Corrections will allocate $25,000 (per county). The study will analyze several factors that will determine the most ideal location to set up a regional dispatch center. The study is slated to take approximately one year to complete. The next meeting for group will be on June 11, 2009 in Slayton. No Board action was taken.
OPEN FORUM / PUBLIC COMMENT:
- No residents were present for Open Forum.
It was moved by Robert Moline, seconded by John Giese and passed to set a special meeting for May 26, 2009 at 9:00 a.m., for the purpose of budget discussion.
The Board opened and reviewed proposals submitted for the removal/demolition of the vacated Human Services Building located at 3095 20th Avenue. Proposals were opened and read as follows:
Contractor Proposal Amount
Larson Welding & Machine $14,489.21
It was moved by John Giese, seconded by Kevin Vickerman and passed to award the proposal for the demolition and disposal of the vacated Human Services Building (located at 3095 20th Avenue) to Dean Larson (d.b.a. Larson Welding & Machine) for the proposed amount of $14,489.21, pending a full Board walk through to establish a list of salvage materials, further authorizing the County Auditor-Treasurer to sign the contract on behalf of the County with a May 21, 2009 start date. Commissioner William J. Sauer voted nay.
Randy Groves met with the Board for the semi-monthly Highway Department Report.
Bids for the County Road Stripping Project were opened and read as follows:
Contractor Bid Price
AAA Striping Service $58,050.00
Tri-State Striping, Inc $71,111.25
Traffic Marking Services, Inc. $61,011.45
Bids for the County Seal Coating Project were opened and read as follows:
Contractor Bid Price
Asphalt Surface Technologies $220,406.08
McLaughling & Schulz, Inc. $218,172.04
Morris Sealcoat & Trucking, Inc. $214,391.68
Caldwell Asphalt Co., Inc. $208,768.76
Groves presented the contract for the 2009 Gravel Crushing Contract. It was moved by William J. Sauer, seconded by John Giese to approve the Gravel Crushing contract with Northland Aggregate, Inc., authorizing the County Board Chair, Auditor-Treasurer and County Attorney to sign the contract.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to authorize Katie Meyer to attend a Career Track training entitled, Dealing with Difficult People on June 3, 2009 in Sioux Falls, SD.
Neal Steffl of the Southwest Minnesota Opportunity Council met with the Board for the annual SMOC update. No Board action was taken.
It was moved by Kevin Vickerman, seconded by Robert Moline and passed to award the County Striping Project to AAA Striping Service for the bid price of $58,050.00. It was moved by William J. Sauer, seconded by Robert Moline and passed to award the County Seal Coating Project to Caldwell Asphalt Co., Inc. for the bid price of $208,768.76. The Boardchair recessed the meeting at 11:32 a.m. and reconvened at 11:45 a.m. on location at 3095 20th Avenue for an onsite inspection of the vacated Human Services Building. They were joined by Randy Groves, Kent Shea, Jon Bloemendaal and Dean Larson. The Board established the following list of items to be salvaged from the vacated Human Services Building, prior to the May 21, 2009 start date:
· Handicap Door Opener and all mechanical parts associated with it.
· Security Lights throughout the building
· Ballasts and Fluorescent Bulbs from the commons area of the basement.
The Board further established that all unattached garbage and Hazardous Waste materials will be disposed of by the County with all other permanent fixtures to become the property of Dean Larson.
There being no further business the meeting adjourned at 12:12 p.m.
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