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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA
June 2, 2009 – 8:00 a.m.
Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline and Kevin Vickerman. Commissioner William J. Sauer had an excused absence. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney.
The meeting opened by reciting the Pledge of Allegiance to the Flag.
The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by Robert Moline, seconded by John Giese, and passed to approve the agenda as modified. It was moved by Kevin Vickerman, seconded by John Giese, and passed to approve the minutes of the May 19, 2009 & May 26, 2009 regular and special meetings.A motion was duly made by John Giese, seconded by Kevin Vickerman, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated June 2, 2009 with fund totals as follows and warrants numbered 119349 through 119403:
County Revenue Fund 37,644.11
County Road & Bridge Fund 5,720.21
Sunrise Terrace 2,736.72
Hospital Maintenance 1,003.54
Total 47,104.58
Heidi Winter presented the following petitions for repair: County Ditches 43, 56 and 67, and Judicial Ditch 26.
A motion was made by Robert Moline, seconded by Kevin Vickerman and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. Wendy Krueger and John Beech along with landowners, Calvin & Ruth Rehborg, met with the Board to discuss a possible DNR land acquisition in Section 12 & 13 of Murray Township and Section 7 of Dovray Township. Commissioner John Giese presented the following resolution and moved for its adoption. RESOLUTION 2009-06-02-01
A Resolution for a Review of Proposed State Wildlife Land Acquisition
WHEREAS, In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the Department of Natural Resources on June 2, 2009 provided the county board and appropriate town officers with a description of lands to be acquired by the State of Minnesota for water and wildlife conservation purposes, and
WHEREAS, Lands to be acquired in Murray County are described as follows:
Approximately 326 acres in part of the S½ Section 12 (188 acres) and part of the NE¼
Section 13 (85 acres) of Murray Township (T107N, R40W) and part of the N½ SW¼
Section 7 (53 acres) Dovray Township (T107N, R39W).
NOW THEREFORE BE IT RESOLVED, by the Murray County Board of Commissioners that on June 2, 2009 the State’s proposed acquisition of the above described property be approved.
The foregoing resolution was duly seconded by Commissioner Robert Moline and thereupon being to a roll call vote passed as follows:
Kevin Vickerman: Yes
Robert Moline: Yes
John Giese: Yes
Gerald Magnus: Yes
William J. Sauer: Absent
Commissioner Robert Moline reported that during a petitioned clean out of Judicial Ditch 14, spoils were place on CRP land without permission, putting the landowner in jeopardy of fines or possibly forfeiting the CRP rights. Paul Malone will attend the Murray County FSA Committee Meeting to speak on behalf of the Ditch Authority. Jan Voit met with the Board for the annual update of the Heron Lake Watershed District. No Board action was taken.
Commissioner Robert Moline reported that Frank Morse, Director of the Lincoln Lyon Murray Families Project will be retiring. Moline will be attending a June 10, 2009 meeting to begin the process of finding a new project administrator. No Board action was taken.Jim Reinert met with the Board for his monthly safety report. No Board action was taken
Katie Meyer introduced, Lisa Carlson, Deputy Auditor III/Secretary II, who started in the Auditor-Treasurer’s Office on May 26, 2009 and Lydia Mesner, Extension Summer Intern, who started in the Extension Office on June 1, 2009. No Board action was taken.
Meyer continued with the following items as recommendations from the Personnel Committee.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve the hire of Thomas Noerenberg in the temporary position of Seasonal Weed Sprayer in the Highway Department on the pay scale of 144 of the former pay system, effective June 3, 2009.
It was moved by Robert Moline, seconded by John Giese and passed to approve the hire of LeRoy Johnson in the temporary position of Seasonal Weed Sprayer in the Highway Department on the pay scale of 144 of the former pay system, effective June 3, 2009. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to authorize Commissioner John Giese to purchase flowers for the flower pots at the Human Services Building.
Commissioner Giese reported that the Second Harvest Food Truck will be coming to Murray County on June 30, 2009. No Board action was taken.
Commissioner Giese further reported that he met with Kerry Netzky and Joe DeSchepper to find possible sites for slowing down water flow on Beaver Creek. He will keep the Board updated if sites come available.
The Commissioners gave their committee reports for the period of May 17- 30, 2009.
Kevin Vickerman reported on Rural Minnesota Energy Board and RCRCA – May 18, Commissioner Meeting – May 19, LLM Human Services and MCMC Foundation (No Per Diem Claimed) – May 20, Hospital Marketing – May 22, Commissioner Meeting and Hospital Board – May 26, Personnel Committee and Beaver Creek CWP – May 27, Fair Board (No Per Diem Claimed) – May 28. John Giese reported on – Personnel Committee, MCIT Coverage Review and Health Alliance – May 18, Commissioner Meeting – May 19, FEMA ICS Training – May 20 and 21, EDA Tourism and RSVP – May 22, Commissioner meeting and Hospital Board – May 26, Beaver Creek CWP – May 27, Beaver Creek Bridges (No Per Diem Claimed). Robert Moline reported on Board of Adjustments (No Per Diem Claimed) – May 18, Commissioner Meeting – May 19, Families Project (No Per Diem Claimed) – May 20, Hospital Finance and AMC Budget Update – May 22. Gerald Magnus reported on Personnel Committee and MCIT Coverage Review – May 18, Commissioner Meeting – May 19, Lincoln Lyon and Murray Human Services (No Per Diem Claimed) - May 20, Hospital Finance and AMC Budget Update – May 22, Commissioner Special Meeting and Hospital Board – May 26, Personnel Committee and Beaver Creek CWP – May 27, Fair Board (No Per Diem Claimed) – May 28.
Heidi Winter, on behalf of William J. Sauer, reported on Commissioner Meeting – May 19, Fairgrounds Advisory Committee – May 20, Hospital Finance – May 22, Commissioner Meeting and Hospital Board – May 26, Fair Board (No Per Diem Claimed) and Seven Mile Park Channel Meeting - May 28.
It was moved by Robert Moline, seconded by John Giese, and passed to approve the Commissioner Vouchers for the period of May 17 – 30, 2009.
OPEN FORUM / PUBLIC COMMENT:
- No residents were present for Open Forum.
Gene Short met with the Board for the monthly End-O-Line Park Update, introducing the Board to Anita Gaul, Assistant Director. No Board action was taken.
The Board placed the spraying of Open Ditches on the June 9, 2009 Agenda for discussion.
Chair Magnus reported that he would be attending the next Regional Dispatch Meeting on June 18, 2009 at the Human Services Building from 1:00 – 3:00 p.m. No Board action was taken.
Commissioner Vickerman reported that the RCRCA is requesting a 90-day extension on the existing Joint Powers Agreement.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve Addendum No. 1 to the RCRCA Joint Powers Agreement, revising Section 7, subdivision 1 to extend the effective period of said joint powers agreement to September 30, 2009, further authorizing Kevin Vickerman, Murray County RCRCA Delegate to sign Addendum No. 1 at the June 2009 RCRCA Board of Director’s Meeting.
Commissioner John Giese offered the following resolution and moved for its adoption: RESOLUTION NO. 2009-06-02-02
A Resolution to Act as Legal Sponsor for theSnowmobile Trails Assistance Program
BE IT RESOLVED, That Murray County will act as legal sponsor for an application for the Department of Natural Resources Snowmobile Trails Assistance Program.
BE IT FURTHER RESOLVED, That Murray County will enter into agreement with the State of Minnesota for the Snowmobile Trails Assistance Program.
BE IT FURTHER RESOLVED, That Murray County will comply with all applicable laws and regulations as stated in the agreement with the State of Minnesota.
BE IT FURTHER RESOLVED, That the Murray County Auditor/Treasurer will act as fiscal agent on behalf of Murray County.
BE IT FURTHER RESOLVED, That this resolution will remain in effect for future renewals of the Snowmobile Trails Assistance Program until the time that it is superseded by a new resolution of the Murray County Board. The foregoing resolution was duly seconded by Commissioner Robert Moline and thereupon being put to a vote all members of the Board voted for its adoption.
Randy Groves met with the Board for the semi-monthly Highway Department Report. Groves distributed a copy of the 2008 Annual Report of the Murray County Highway Department for approval.
It was moved by John Giese, seconded by Robert Moline and passed to accept the 2008 Annual Report of the Murray County Highway Department.
Groves presented the contract for the 2009 County Road Striping Project.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve the 2009 County Road Striping Contract (CP 02-09) with AAA Traffic Marking Service Company and to authorize the County Board Chair, Auditor-Treasurer and County Attorney to sign the contract.
It was moved by Robert Moline, seconded by John Giese and passed to authorize an expenditure not to exceed $1,300 to replace the sign department computer at the Highway Department.
Commissioner Moline reported that he received a call from a concerned resident about dandelions in the road ditches by Hadley. Groves reminded the Board that the Seasonal Weed Sprayers were approved for hire this morning and that they will start on June 3, 2009.
Jean Christoffels and John Nelson presented Conditional Use Permit No. 1227 for John Nelson. This permit is to open and operate a gravel pit in the Shoreland Special Protection District and the Agriculture District in NE1/4SE1/4 of Section 24 – Lake Sarah Township. The Board received the minutes from the April 16, 2009 public hearing on this permit, which included the findings of the Planning Commission.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve Conditional Use Permit No. 1227 to John Nelson to open and operate a gravel pit in the Shoreland Special Protection District and the Agriculture District in NE1/4SE1/4 of Section 24 – Lake Sarah Township, based on the recommendation of the Planning Commission.
Christoffels was joined by Pam Scholtes to present Conditional Use Permit No. 1229 for Valhalla Island Campground. This permit is to expand the existing business beyond what the current conditional use permit allowed in the Shoreland Water-Oriented Commercial District in Section 1 of Mason Township. The Board received the minutes from the May 19, 2009 public hearing on this permit, which included the findings of the Planning Commission.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve Conditional Use Permit No. 1229 to Valhalla Island Campground to expand the existing business beyond what the current conditional use permit allowed in the Shoreland Water-Oriented Commercial District in Section 1 of Mason Township, based on the recommendation of the Planning Commission.
Christoffels was joined by Steve Koch to present the final plat of Orchard Way Addition for consideration.
It was moved by Robert Moline seconded by Kevin Vickerman and passed to approve the final plat of Orchard Way Addition, based on the recommendation of the Planning Commission.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve a Federal Boating Safety Supplement Grant for $29,290 and to authorize the County Sheriff, Board Chair and Auditor-Treasurer to sign the agreement, further requiring that all expenditures purchased with the grant monies be brought before the County Board for approval prior to purchase.
Heidi Winter presented for consideration, an Anti-Displacement Policy and Amendment to the Procedural Guidelines for the Healthy Homes Application through the Southwest Minnesota Housing Partnership.
It was moved by Robert Moline, seconded by Kevin Vickerman and passed approve the First Amendment to the Procedural Guidelines for the Murray County Small Cities Development Program (SCDP) Residential Owner Occupied Housing Rehabilitation Program, originally adopted on July 1, 2008.
It was moved by Kevin Vickerman, seconded by John Giese and passed to approve a Residential Antidisplacement, Relocation Assistance and Displacement Minimization Plan for the Murray County Owner-Occupied Rehabilitation Program.
Chris Hansen, Howard Konkol, along with Dennis Nelson of Wenck and Association, Inc. met with the Board to give an update on the Water Retention Project in Section 26 of Chanarambie Township.
It was moved by Robert Moline, seconded by John Giese and passed to approve the plans for a Water Retention Project in Section 26 of Chanarambie Township, as presented. (Plans titled: ’09 Murray County Dams Chanarambie Township, Murray County)
Chris Hansen, on behalf of the Historical Society, reported that they received a $10,000 grant for the roof of the Holt House.
It was moved by Robert Moline, seconded by John Giese and passed to accept a $10,000 donation from the Murray County Historical Museum (grant award from the Carl and Verna Schmidt Foundation) to be used for a roof repair on the Dinehart-Holt House.
Mel Snow reported that he was approached by an area business to implement a Company Wellness Program for their 150 employees. This venture could result in other businesses needing similar services and could create a future funding stream for the Medical Center. Snow asked for the Board’s blessing to proceed prior to expending the resources. The Board granted permission by consensus.
It was moved by Kevin Vickerman, seconded by John Giese and passed to reschedule a special meeting set for June 15, 2009 to June 16, 2009 with a start time of 1:30 p.m. to be held at the Dinehart-Holt House, subject to availability.
There being no further business the meeting adjourned at 11:59 a.m.
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