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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA
July 21, 2009 – 8:00 a.m.
Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney.
The meeting opened by reciting the Pledge of Allegiance to the Flag.
The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by John Giese, seconded by William J. Sauer, and passed to approve the agenda as modified. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to approve the minutes of the July 14, 2009 meeting. A motion was duly made by Kevin Vickerman, seconded by John Giese, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated July 21, 2009 with fund totals as follows and warrants numbered 119884 through 119947:
County Revenue Fund 36,721.52
County Road & Bridge Fund 70,923.58
Sunrise Terrace 1,490.07
Total 109,135.17
Heidi Winter presented the following petitions for repair: Judicial Ditch 19.
Commissioner Moline reported that a repair is needed on Judicial Ditch 14 in Section 26 of Chanarambie Township because of some work done by Frontier Telephone. He will do further research and bring the item back for action on August 4, 2009.
Commissioner Vickerman reported that the Ditch System may need to install rip rap on Judicial Ditch 3 near Dovray. Vickerman will discuss the matter with Attorney Malone and make a recommendation on a petition at a future meeting.
A motion was made by Robert Moline, seconded by William J. Sauer and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton , Minnesota.
Jim Gertsema met with the Board to give an update on the Emergency Medical Services Department. A listing of the amounts paid by Townships to the ambulance service was distributed for information for information of the Board. No Board action was taken.
Gene Short and Anita Gaul met with the Board to request authorization to extend the season for End-O-Line Railroad Park and Museum past Labor Day. They made the recommendation to have the park open on Saturdays from 10:00 a.m. to 5:00 p.m. and Sundays from 1:00 p.m. to 5:00 p.m. during the month of September on a one year trial basis. They also presented a proposal to do a historical presentation at the park on Sundays during the extended season.
It was moved by John Giese, seconded by Kevin Vickerman and passed to authorize that End-O-Line Railroad Park and Museum remain open on September 12 & 13, 19 & 20 and 26 & 27 with operational hours on Saturdays from 10:00 a.m. to 5:00 p.m. and Sundays from 1:00 p.m. to 5:00 p.m.
The Board reviewed a list of Budget Amendments for 2008.
It was moved by John Giese, seconded by Robert Moline and passed to authorize amendments to the 2008 budget documented in a budget amendment schedule kept on file in the office of the County Auditor-Treasurer.
Katie Meyer met with the Board to present recommendations from the Personnel Committee.
It was moved by Robert Moline, seconded by William J. Sauer and passed to approve the American Federation of State, County and Municipal Employees, AFL-CIO Minnesota Council No. 65, Local Union No. 2484 (Highway Department) Contract for the period January 1, 2009 – December 31, 2009. It was moved by Kevin Vickerman, seconded by William J. Sauer and passed to approve the American Federation of State, County and Municipal Employees, AFL-CIO Minnesota Council No. 65 (Dispatcher/Jailer) Contract for the period January 1, 2009 – December 31, 2009.
The Board appointed a delegation consisting of Katie Meyer, Nancy Andert, Renee Logan, Robert Moline and Kevin Vickerman to attend the August 19, 2009 meeting of the Southwest West Central Service Cooperative to get the 2010 rate increases for Group Plan Health Insurance.
Open Forum / Public Comment
- There were no residents present for Open Forum
It was moved by Robert Moline, seconded by John Giese and passed to close the meeting at 10:11 a.m. for attorney client privilege. It was moved by Robert Moline, seconded by William J. Sauer and passed to come out of closed session at 10:28 a.m.
Heidi Winter presented a subordination agreement for Gordon Opdahl for a Small Cities Development Program Loan. The Finance Committee reviewed the request and made the recommendation that it be approved.
It was moved by John Giese, seconded by Kevin Vickerman and passed to authorize the Board Chair and Auditor-Treasurer to sign a subordination agreement for parcel number 13-033-005-1 (Gordon Opdahl) for a Small Cities Development Program Loan.
Randy Groves met with the Board for his semi-monthly Highway Department Report.
Commissioner William J. Sauer offered the following resolution and moved for its adoption:
RESOLUTION 2009-07-21-01
A Resolution Declaring Default on the 2009 Gravel Crushing Contract (CP PIT1-09)
WHEREAS, the Murray County Board of Commissioners, in regular session on May 5, 2009, opened four bids to crush 25,000 cubic yards of gravel in Murray County Pit 1, awarding the contract to Northland Aggregate, Inc. (CP PIT1-09), and
WHEREAS, the County entered into a contract on May 19, 2009 with Northland Aggregate, Inc, as Principal, and West Bend Mutual Insurance Company, as Surety, for the contract price of $62,302.50, specifying a July 18, 2009 completion date, and
WHEREAS, on July 21, 2009 the County Highway Engineer reported that Northland Aggregate, Inc. has not appeared at the project site and has failed to begin work on the project.
NOW THEREFORE BE IT RESOLVED, that the Murray County Board of Commissioners declare the contract between Murray County and Northland Aggregate, Inc. in default, and
BE IT FURTHER RESOLVED, that they authorize and direct the County Highway Engineer to notify the contractor and surety that the project is in default and that if the default is not corrected satisfactorily with in ten (10) days of the notice, a new contractor will be hired to complete the project and that Murray County will seek recoveries of any additional costs and penalties through the contractor and surety. The foregoing resolution was duly seconded by Commissioner John Giese and thereupon being put to a vote all members of the Board voted for its adoption.
Amy Hoglin and Randy Groves reported that Cloud Cartographics, the company that the County contracted with to reprint the Murray County Highway maps, has gone out of business. They asked for authorization to recover a $6,000 deposit disbursed on February 26, 2009.
Commissioner William J. Sauer offered the following resolution and moved for its adoption: RESOLUTION 2009-07-21-02
A Resolution to Seek Recoveries of $6,000 for Highway Map Reprint
WHEREAS, the Murray County Board of Commissioners in regular session on February 17, 2009 approved an expenditure of $12,000 to Cloud Cartographics for the reprint of 10,000 Murray County Highway Maps, and
WHEREAS, on February 26, 2009 a disbursement of $6,000 was made as a 50% down payment, and
WHEREAS, on or around May 1, 2009 Cloud Cartographics alerted the County that they are going out of business and will be unable to complete the project and will not be returning the $6,000 deposit.
NOW THEREFORE BE IT RESOLVED, that the Murray County Board of Commissioners authorize County Attorney Paul Malone to seek recovery of $6,000, plus filing fees and costs of $64 from Cloud Cartographics for default on an agreement to reprint 10,000 Murray County Highway Maps.
The foregoing resolution was duly seconded by Commissioner John Giese and thereupon being put to a vote all members voted for its adoption.
The Board reviewed a letter from Paul Malone on the Judicial District Reorganization and discussed several concerns with regionalization of services. No Board action was taken.
Commissioner Sauer reported that several of the Township and County Roads have impaired visibility at intersections because of the maturing crops. He will work with Christy Riley to put a notice on the radio to remind people to use caution around these intersections. No Board action was taken.
Commissioner Vickerman reported on a meeting with Jeff Salmon where they discussed concerns over the Teepeotah Aeration. He reported that Mr. Salmon would prefer the County use new floating bubblers but is acceptable to the proposed plan of repairing the current lines as long as they keep from resurfacing. He also brought forward a request that the shoreline restoration discussed on July 7, 2009 be completed and done by an outside contractor, not the County. The Board indicated that they would need to work with the DNR on the shoreline. No Board action was taken.
Heidi Winter distributed an email from Annette Bair at the Southwest Regional Development Commission asking if counties were interested in a GreenCorps position. No Board action taken.
Chair Magnus named Commissioner Robert Moline as an alternate to the Southwest Regional Radio Board.
There being no further business the meeting adjourned at 11:34 a.m.
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