| Commissioners Meeting Minutes - October 6, 2009 |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by William J. Sauer, and passed to approve the agenda as modified. It was moved by Kevin Vickerman, seconded by William J. Sauer, and passed to approve the minutes of the September 15, 2009 regular meeting, September 24, 2009 and September 25, 2009 special meetings. A motion was duly made by John Giese, seconded by Robert Moline, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated October 6, 2009 with fund totals as follows and warrants numbered 120560 through 120637:
County Revenue Fund $ 70,151.47 Total $103,857.34 Heidi Winter presented the following petitions for repair: County Ditches 34 and 20 and Judicial Ditch 7. A motion was made by Robert Moline, seconded by Kevin Vickerman and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. Gene Short met with the Board for the End-O-Line Railroad Park report for September. No Board action was taken. Commissioner Moline reported that the restrooms at East Lake Sarah Park are winterized and locked for the season. He expressed concern with not having public restrooms available at such a frequented location. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to install a port-a-potty at East Lake Sarah Park for the winter season. Randy Donahue presented the Board with a recommendation to contract with G.J. Therkelsen & Associates, Inc. as consulting engineer for Murray County County’s migration to ARMER at the total contract price of $29,200. Donahue reported that all costs associated with the contract would be paid from the State Homeland Security Program Grant. It was moved by Kevin Vickerman and seconded by William J. Sauer to approve contracting with G.J. Therkelsen & Associates, Inc. as consulting engineer for Murray County County’s migration to ARMER, further authorizing the Board Chair to sign the service contract on behalf of the County. The Board Chair called for a roll call vote as follows: Kevin Vickerman - yes; Robert Moline – yes; John Giese – yes; William J. Sauer – yes; Gerald Magnus – yes. The motion passed Jim Reinert met with the Board for his monthly safety report. No Board action was taken Katie Meyer met with the Board for a Personnel Committee Report. Meyer presented the Board with hard copies of Employee Policy Numbers 204 and 731 for their Policy Books. These policies were approved on September 15, 2009. No Board action was taken. It was moved by John Giese, seconded by Kevin Vickerman and passed to approve updates to the language in Policy Number: 51 - Manual Disclaimer & Acknowledgement with changes effective October 6, 2009. It was moved by Robert Moline, seconded by John Giese and passed to approve policy Number: 52 - Manual Disclaimer & Acknowledgement – Elected Officials, adding it to the Murray County Employee Policy Manual with the new policy effective October 6, 2009. It was moved by Kevin Vickerman, seconded by John Giese and passed to approve updates to the language in Policy Number: 704 - Deferred Compensation Plans with changes effective October 6, 2009. It was moved by John Giese, seconded by Kevin Vickerman and passed to approve Policy Number: 714 – Leave Benefits – Military, adding it to the Murray County Employee Policy Manual with the new policy effective October 6, 2009. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve updates to Policy Number: 718 – Leave Benefits – Vacation with changes effective October 6, 2009. The Board discussed adding sick leave as an allowable donation under Policy Number: 731 – Voluntary Donation of Vacation. The Board directed Meyer to further research the matter and bring an updated draft with this language back to the Board. It was moved by Robert Moline, seconded by William J. Sauer and passed to accept, with regret, the resignation of Garry Dierks, Highway Maintenance Worker, effective December 31, 2009. It was moved by William J. Sauer, seconded by John Giese and passed to authorize posting internally and advertising externally to rehire for the position of Highway Maintenance Worker at the Murray County Highway Department. The Board discussed a recommendation to increase overall contributions to the Cafeteria Plan at a set amount each year. It was suggested to use 3% over the percentage of increase on health insurance premiums but not to exceed 10% for 2010, 2011 and 2012. The Board suggested discussing the matter in depth at a special meeting. No Board action was taken.
OPEN FORUM / PUBLIC COMMENT: At 10:15 the Board opened quotes for storage space on the Murray County Fairgrounds as follows:
Contractor Building Amount
It was moved by William J. Sauer, seconded by Robert Moline and passed to approve a storage lease on the Murray County Fairgrounds for a lease period of October 15, 2009 to May 1, 2010 and October 1, 2010 to May 1, 2011 as follows: Randy Groves met with the Board for the semi-monthly Highway Department Report. It was moved by Robert Moline, seconded by John Giese and passed to approve the Murray County Road & Bridge Five Year Plan - 2010. Commissioner John Giese offered the following resolution and moved for its adoption.
Resolution Number 2009-10-06-01
NOW THEREFORE BE IT RESOLVED that the Murray County Board of Commissioners authorize entering into a Force Account Agreement with the Minnesota Department of Transportation for bridge repairs on County Road #1 (T15761) and County Road #5 (T15761A) with costs estimated at $57,000 and $42,000, respectively. The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members voted for its adoption. It was moved by William J. Sauer, seconded by John Giese and passed to approve an overnight stay for Randy Groves on October 28, 2009 for a Fall Screening Board Meeting in Deerwood, Minnesota. Groves was joined by Amy Hoglin to give an update on the Murray County Highway Map reprint project. They received a quote from Mustang Mapping and GIS, Inc to reprint 10,000 maps at a cost of $8,550 plus shipping costs. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve an expenditure not to exceed $9,000 to Mustang Mapping and GIS, Inc for the reprinting of the Murray County Highway Maps, further authorizing that payment will be made in full once the maps are received by Murray County. The Board reviewed a quote from Brown Excavating for $3,880 to complete the shoreline restoration at 239 Teepeotah Road (Jeff Salmon) now that the work on the Teepeotah Aeration lines are complete. It was moved by Kevin Vickerman and seconded by John Giese to authorize Brown Excavating to complete the shoreline restoration at 239 Teepeotah Road pursuant to Murray County Grading and Filling Permit Number 195 for an amount not to exceed $3,880 contingent upon receiving a written construction easement from Terry Strand. The Board Chair called for a roll call vote as follows: Kevin Vickerman – yes; Robert Moline – no; John Giese – yes; William J. Sauer – no; Gerald Magnus - yes. The motion passed. The Board discussed the DNR Parks and Trails Legacy Grant Program as a means of finding funding for the Casey Jones Trail and other recreational projects in the County. Amy Hoglin reported that the program was not designed for State Parks, State Trails (like the Casey Jones Trail) or County Parks unless the County Park meets certain size regulations and would have a large scale regional impact. No Board action was taken. It was moved by Robert Moline, seconded by William J. Sauer, and passed to approve overnight stay for Jim Gertsema to attend the MEMSA Conference on October 30 – November 1, 2009 in North Mankato. Heidi Winter presented the Board with the 2008 Audit Engagement Letter to the Office of the State Auditor. It was moved by William J. Sauer, seconded by John Giese and passed to authorize the Board Chair and Auditor-Treasurer to sign the 2008 Audit Engagement Letter to the Office of the State Auditor for the 2008 Audit. Commissioner Moline gave an update on the 2010 AMC Legislative Policy Meetings held on September 17 & 18, 2009 in Brainerd. No Board action was taken.
Commissioners Giese gave a Building Committee Report as follows: It was moved by Kevin Vickerman, seconded by Robert Moline and passed to approve an expenditure of $12,313.21 to Slayton Building Materials for the Fairgrounds Horticulture Building repairs ($5,923.20 Roof Repair; $6,390.01 Structure Repair). The Board discussed a location for the Horse Wash Rack on the Fairgrounds. Commissioner Moline suggested further investigation and consulting the 4-H Livestock Committee. No Board action was taken. Commissioner Vickerman reported that a resident requested that the County install more electrical outlets and better lighting in the Fairgrounds Horticulture Building as part of the current repair project. No Board action was taken. The Commissioners gave their committee reports for the period of September 20 to October 3, 2009. Kevin Vickerman reported on RCRCA – September 21, Commissioner Meeting (Road Tour) – September 25, Minnesota Rural Energy Board – September 28, Hospital Board – September 29. Robert Moline reported on Commissioner Meeting (Open Meeting Law) – September 24, Commissioner Meeting (Road Tour) – September 25, Hospital Finance Committee (Partial Per Diem Claimed)– September 28, Area II (No Per Diem Claimed) – October 1, Hospital Board-Medical Staff Recruitment – October 3. John Giese reported on Minnesota River Board and Health Alliance – September 21, Personnel Meeting – September 22, Commissioner Meeting (Open Meeting Law) – September 24, Fairgrounds Advisory, Hospital Dental Clinic Committee and Commissioner Meeting (Road Tour) – September 25, Hospital Board and DAC Board – September 29, Travel Southwest – September 30, Minnesota River Board – October 1, Hospital Board-Medical Staff Recruitment (No Per Diem Claimed) – October 3. William J. Sauer reported on Commissioner Meeting (Road Tour) – September 25, Hospital Finance – September 28, Hospital Board – September 29, Hospital Board-Medical Staff Recruitment – October 3. Gerald Magnus reported on Personnel Committee and Building Committee – September 22, Commissioner Meeting (Open Meeting Law) – September 24, Commissioner Meeting (Road Tour) – September 25, Hospital Finance – September 28, Hospital Board – September 29. It was moved by William J. Sauer, seconded by John Giese, and passed to approve the Commissioner Vouchers for the period of September 20 to October 3, 2009. It was moved by Robert Moline, seconded by William J. Sauer and passed to set a special meeting for Friday October 9, 2009 at 8:00 a.m. for the purpose of discussing employee benefits and wages for 2010, 2011 and 2012. There being no further business the meeting adjourned at 12:31 p.m. |