| Commissioner's Meeting Minutes |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER SLAYTON, MINNESOTA JUNE 6, 2006 , 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Robert Moline, Lyle Onken, William J. Sauer and Kevin Vickerman. Also present Gary D. Spaeth, Auditor-Treasurer and Paul Malone, County Attorney. Commissioner Alfred Gertsema was absent. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by Lyle Onken, and passed to approve the agenda as modified. It was moved by Kevin Vickerman, seconded by Lyle Onken, and passed to approve the minutes of the May 16, 2006 meeting. Authorization to transfer up to $400,000 to the Hospital Maintenance Fund was given at the May 16, 2006 meeting. Due to an over estimate of an anticipated liability by the hospital auditor the transfer was not necessary and did not get made. No action was taken. A motion was duly made by Robert Moline, seconded by Kevin Vickerman to approve the warrants as presented. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to table approval of warrants until the County Engineer can explain the invoice from SEH, Inc. Jean Christoffels met with the Board. Jon Bloemendaal and Daniel Greve were also present. Jean presented Conditional Use Permit No. 1178 for 4 Hogs LLC. This permit is to construct and operate a 2,400 head swine finishing facility in the NE¼NW¼ Section 23 Iona Township. The Board received the minutes from the May 18, 2006 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Robert Moline, seconded by Kevin Vickerman and passed to approve Conditional Use Permit No. 1178 to 4 Hogs LLC to construct and operate a 2,400 head swine finishing facility in the NE¼NW¼ Section 23 Iona Township on the recommendation of the Planning Commission. Jean presented Conditional Use Permit No. 1179 for Xcel Energy. This permit is to construct and operate a new 115 kv electrical substation in the N½SW¼SW¼ and the S½NW¼SW¼ Section 20 Fenton Township. The Board received the minutes from the May 18, 2006 public hearing on this permit, which included the findings of the Planning Commission. It was moved by Lyle Onken, seconded by Robert Moline, and passed to approve Conditional Use Permit No. 1179 to Xcel Energy to construct and operate a new 115 ky electrical substation in the N½SW¼SW¼ and the S½NW¼SW¼ Section 20 Fenton Township on the recommendation of the Planning Commission. Jim Reinert met with the Board for the safety report and invited it to the third and final in a series of Pandemic Flu Exercises on June 15 in Pipestone. Jim reported on a meeting of the design committee for the new grandstand and two bleacher sets that could be viewed in Luverne, MN and Garretson, SD. Jim reported that water lines would be reconnected to the north of the new 4-H building on the fairgrounds. Jim will obtain quotes for cement floor for the Avoca Legion Bingo Stand that will be moved on the fairgrounds and get on the Agenda for the next meeting. Dave and Jane Wagner, and John Moline, George Andert and Ray Priebe, Mason Township Supervisors, were present to make the Board aware of a loophole in Section 14 of the Murray County Zoning Ordinance and to ask that it be reviewed to close the loophole. Jon Bloemendaal and Jean Christoffels were also present. Jane provided a letter and an excerpt from Minnesota Statute in the Board packets. Jane distributed a setback example from the present zoning ordinance. Paul Malone will be asked how situations can be handled prior to the Ordinance being opened up. No action was taken. Jon Bloemendaal requested approval to purchase new tires for the Terex loader at the landfill and whether two or all four tires should be replaced at $1,000 apiece. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to authorize the purchase of two tires for the Landfill Terex loader. Louise Gervais and David Hansen, End-O-Line Park met with the Board. David Morrissey, MCIT Account Executive, was present. Louise distributed her agenda and reported on the open house and groundbreaking ceremony for construction of a replica of the first Murray County Courthouse that was held on June 4th at the Park. David Hansen reported that his book on the history of the first courthouse should be out before September. Jason Gillard, Ellingson Construction met with the Board to introduce himself and to distribute his business card and he reported that an office is shared in Currie with Bolton and Menk. Randy Groves met with the Board for two bid openings. Two bidders were present. Bids were opened and read for CP 02-06 as follows:
Bids were opened and read for SAP 51-599-84 and SAP 51-599-85 as follows:
Randy would tabulate the bids at the highway department and report the results later in the meeting. Randy distributed information regarding Fulda Lake from Mark Gulick and reviewed the estimated costs for design and construction of a new County dam, plus fish barrier and outlet work. No action was taken. Randy referred the Board to a drawing of the hospital parking lot north of Highway 30, for which he would get quotes to hard surface with asphalt. Randy estimates the total cost to be less than $50,000. It was moved by Kevin Vickerman, seconded by Lyle Onken, and passed to authorize the County Engineer to proceed with obtaining quotes and to have the hospital parking lot north of Highway 30 paved with asphalt. Randy reported that he has advertised a bid opening for July 5, 2006 at 10:30 a.m. for the north hospital parking lot. Randy gave maintenance and construction updates. The Chairman took from the table the motion to approve the warrants as presented and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated June 6, 2006 with fund totals as follows and warrants numbered 106841 through 106931:
David Morrissey, Minnesota Counties Insurance Trust Account Executive met with the Board to present the 2006 Member Report. Dominic Jones and Jay Takle, Red Rock Rural Water met with the Board. Dennis Nelson, Wenck Associates; Tom Kresko, DNR; Tim Elkhorn, SAWSC Advisory Member; and Ron Johanning were present. A letter from Dominic and a Wenck Associates proposal were included in the Board packets. Dominic indicated that Red Rock is unable to do research and development (R & D) for at least two years and there is limited funding available. It was reported that the Shetek Area Water and Sewer Commission (SAWSC) passed a resolution at its June 5, 2006 meeting that a water project should not be run through the District or on its behalf. The $150,000 cost for the R & D could be funded by the County and Dominic indicated that Red Rock would be able to consider doing the project in two years. Should a water source be found and a project constructed the R & D cost would be reimbursed from connection fees. Red Rock would apply for grant funding and attempt to get a project funded on the State bonding bill. Before any project would be done in the Shetek Area Water and Sewer District by Red Rock it would need to get permission from the SAWSC and the County Board to do so. Ron Johanning indicated that there are developers from the Twin Cities that are interested in Lake Shetek development because of the sewer and that they are also interested in seeing rural water being available of rural water. The R & D funding issue will be brought before the Murray County Economic Development Authority. A decision will be needed in one month. The Chairman indicated that the Board would take the matter under advisement and that it would be presented to the Murray County EDA to keep the issue on the agenda each week. No action was taken. It was moved by Lyle Onken, seconded by Kevin Vickerman, and passed to subordinate the septic lien recorded on November 17, 2005 as Document No. 224130 in the Office of the Murray County Recorder, to a subsequent mortgage lien of United Prairie Bank on 11.02 acres in the NE¼ Section 3 Leeds Township, subject to current estimated market value exceeding the amount of the loan. It was moved by Robert Moline, seconded by Lyle Onken, and passed to authorize the Chairman and the County Auditor to sign a County / Club Contract with the Slayton Driftbreakers Snowmobile Club. It was moved by Lyle Onken, seconded by Kevin Vickerman, and passed to authorize the Chair to sign a Small Cities Development Program Escrow Agreement with Richard and Joan Rolfes. Gary Spaeth presented the following petitions for repair: County Ditches 22, 43 (2), 51, and 67 (2), and Judicial Ditches 6 (2), 10, 13, 20A and 28. A motion was made by Robert Moline, seconded by Lyle Onken and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner's meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. Randy Groves called with information regarding the highway department bids opened earlier in the meeting. Randy reported that the bid tabulation showed that the Traffic Marking Service bid contained an error that is corrected to $57,167.22, which is still low. It was moved by Robert Moline, seconded by Lyle Onken, and passed to award the contract for CP 02-06 to Traffic Marking Service, Inc. for $57,167.22. It was moved by Robert Moline, seconded by Lyle Onken, and passed to award the contract for SAP 51-599-84 and SAP 51-599-85 to R & G Construction Co for $92,374.50. It was moved by Lyle Onken, seconded by Robert Moline, and passed to change the first regular meeting for July from July 4 to July 5, 2006 at 9:00 a.m. It was moved by Lyle Onken, seconded by Robert Moline, and passed to authorize a bid letting for the north hospital parking lot project for July 5, 2006 at 10:30 a.m. It was moved by Kevin Vickerman, seconded by Lyle Onken, and passed to authorize the Chairman to sign License Number 144-062-5171 with the Minnesota Department of Natural Resources to cross State land. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to authorize the Board as a committee of the whole to attend a Pandemic Exercise in Pipestone on June 15, 2006. Jim Reinert was present and indicated that Dr. Hughes and he would attend the Pandemic exercise as part of the Pandemic Task Force. Kevin Vickerman reported that the archaeologists have found an area that is a rich spot on Deer Path Road. They would like to request authorization to spend $125,000 to do a Phase III Study. The spot is not in the way of the sanitary sewer project, so would be an additional historical project. Kevin contacted Senator Vickerman to see if the State might find it of historical significance to fund this dig of a 3'x3' cube that would be excavated. The Board indicated by consensus that the county would not be interested in funding this project. Robert Moline brought up an issue regarding vacant lots on Lake Sarah where campers are being parked close to the lake and longer than deed covenants allow. Paul Malone indicated that it is a civil matter and that the county is unable to enforce. Jean Christoffels has viewed some of these lots for possible zoning violations. No action was taken. William Sauer gave a report from the Park Board that six new sites were approved for camping on Tier II at Seven Mile Park in Fulda and that Current Lake would be developing Tier II camping in the near future. Paul updated the Board on how he would proceed on the appeals of the sewer assessments and what the cost would be. Jim Reinert reported that a POW flag was donated and is hanging in the Government Center lobby. Jim indicated that he would purchase a flag to fly on the Government Center pole in place of the State flag on six days throughout the year that is currently allowed by law. Jim informed the Board that CAD Consulting has loaded ditch maps on the computer workstation that is located in the Commissioners Room. Jim reported that intersection signs throughout the county are 11 years old and are no longer under warranty and that he would budget for new signs in 2007. There are 540 signs and they are losing reflectivity. The cost to replace each sign would be approximately $100 each. Jim would order the signs this year pay for them next year. The meeting adjourned at 1:01 p.m. |
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