| Commissioner's Meeting Minutes |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER, SLAYTON, MINNESOTA FEBRUARY 14, 2006, 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Alfred Gertsema, Robert Moline, Lyle Onken, William J. Sauer and Kevin Vickerman. Also present Gary D. Spaeth, Auditor/Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by Lyle Onken, and passed to approve the agenda as modified. It was moved by Kevin Vickerman, seconded by Alfred Gertsema, and passed to approve the minutes of the February 7, 2006 meeting. The individual Commissioners reported on their ditch inspections. A motion was made by Alfred Gertsema, seconded by Kevin Vickerman, with all members of the Board voting their approval to accept the report of the Ditch Committee of the County and Judicial Ditches lying within the County of Murray on those petitions for repair that have been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs, an estimated costs of such repairs or a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report. The following bills were contained within the report:
It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to set the date for the County Board of Appeal and Equalization for June 13, 2006 at 7:00 p.m. Wendy Kruger, Minnesota Department of Natural Resources met with the Board and distributed a brochure and information on the beaver control permit process and removal methods. Wendy reviewed the trapping season, which is the winter months and goes through May 15, and that licensed trappers do not need permits while trapping in-season. The DNR requires permits out-of-season. The landowners need to apply for these permits. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize the Chairman to sign a Minnesota Lawful Gambling LG220 Application for Exempt Permit for the Lake Shetek Area Improvement Association to hold a raffle at Key Largo on May 20, 2006. It was moved by Alfred Gertsema, seconded by Lyle Onken, and passed to authorize the Chairman to sign the Minnesota Board of Water and Soil Resources 2006 Natural Resources Block Grant Agreement in the amount of $74,060. Evey Larson, Regional Event Center Area Support Committee member met with the Board to request a letter of support for a regional event center that would be built in Slayton for the use by the surrounding 9-county region. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to approve support for a regional events center in Slayton. Gary Spaeth presented a septic system lien subordination agreement for a subsequent mortgage in the SE¼SE¼ Section 20 Leeds Township. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to subordinate the septic lien recorded on 12/09/2003 as Document No. 218322 in the Office of the Murray County Recorder, to a subsequent mortgage lien of NetBank, FSB, on 8.33 acres in the SE¼SE¼ Section 20 Leeds Township and to authorize the County Auditor to sign the subordination agreement. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to certify 2006 County Septic System Loans as special assessments at 4.00% interest, as follows: Murray County Loan Program
The Chairman took the motion to amend Murray County Policy Number 718 to include a Health Savings Plan Option¯ from the February 7, 2006 meeting off the table. Robert Klingle met with the Board regarding Murray County Employee Policy Number 718 and reported that the Personnel Committee met and would now also recommend adding Policy Number 718 to all MOA's that were approved at the meeting on February 7. The Chairman called for the vote with the Board members voting as follows: Aye: William Sauer, Lyle Onken, Alfred Gertsema, and Robert Moline. Nay: Kevin Vickerman. The Chairman declared the motion passed. At 10:00 a.m. the Chairman convened a public hearing on the Murray County Election Equipment Plan. Eleven interested persons were present including the Press. Gary Spaeth explained details of the Plan and answered questions from those in attendance. After allowing a time for questions the Chairman adjourned the Hearing at 10:55 a.m. Commissioner Robert Moline offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-02-14-01 A Resolution Adopting the Murray County Election Equipment Plan WHEREAS, a public hearing on the Murray County Election Equipment Plan was held before the Murray County Board on February 14, 2006, and WHEREAS, a letter dated January 30 , 2006 from the Minnesota Secretary of State Office (SOS) containing comments on the Plan was given consideration. NOW THEREFORE BE IT RESOLVED, that the Murray County Election Equipment Plan is approved as presented, with one change to add Comment No. 2 from the SOS Local Equipment Plan Comment letter dated January 30, 2006. BE IT FURTHER RESOLVED, that approval is also subject to a legal compliance review by Murray County Attorney Paul Malone. BE IT FURTHER RESOLVED, that the authorized representative for signing assistive voting system and optical scan voting equipment grant applications and agreements is Gary D. Spaeth. The foregoing resolution was duly seconded by Commissioner Alfred Gertsema, and thereupon being put to a vote all members of the Board voted for its adoption. Stan Larson, Margie Anderson and Mike Bambrick met with the Board regarding the new 4-H Dining Room and Exhibit building. Stan presented three quotes from Slayton Building Materials for a ceiling in the exhibit portion of the Building, as follows: PVC liner $ 6,774.69 Steel 5,043.30 Sheet rock 4,739.03 It was moved by Alfred Gertsema, seconded by Robert Moline, and passed to accept the recommendation of the Fairgrounds Building Committee to purchase sheetrock for the ceiling of the exhibit portion of the 4-H Dining Hall building for $4,739.03, plus texture, from Slayton Building Materials. Margie Anderson presented a quote from Reinhart Food Service of Marshall for kitchen equipment that the Fairground Building Committee is recommending be purchased, including a range/griddle and exhaust and fire protection equipment. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize up to $30,000 in funding for refurnishing and making the kitchen in the 4-H building more functional. The Board discussed traffic flow in the dining room and relocation of the food stand tent and bingo stand building. Margie would ask the 4-H Federation to designate 25% of its future fundraisers to the building project beyond its commitment for 2006. Stan indicated interest in using an alternative heat source to heat the exhibit portion of the building. Jim Reinert was present at the meeting and indicated that ducting should be pursued to alleviate excessive blower fan noise in the exhibit area. Jim Reinert and Mike Bambrick met with the Board regarding portable bleachers and stage. Mike is currently receiving quotes for a 16'x16'x24¯ modular stage in eight (8) 4' x 8' sections. Jim reported that he has received two quotes for portable 10-row bleachers, as follows: Kay Park Recreation $ 39,659.60 including freight Century Industries 39,834.00 It was moved by Lyle Onken, seconded by Robert Moline, and passed to approve the purchase of portable bleachers from Kay Park Recreation for $39,659.60. Jim presented quotes for roof repair on the food service building using shingles, as follows: 30-year 40-year TR Krant Construction $ 14,125.00 $ 15,190.00 Karl Campbell Construction 11,817.03 13,257.03 Karl Campbell Construction included use of a truck for hauling demolition material as an option for $550.00. The County is responsible for demolition landfill expense. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to contract with Karl Campbell Construction for roof repair on the food service building for $11,817.03 using 30-year shingles, plus $550.00 for use of a truck to haul demolition material, with a completion date of May 15, 2006. Jim would work with the Building Committee to choose the color of shingles and to arrange for a dormer to be constructed over the west entry of the building prior to shingling. Robert Moline brought an issue up for discussion regarding re-opening the Zoning Ordinance. It was the consensus of the Board that the issue would best be addressed after a Zoning Administrator is hired, and also to look at changes that would be made to Minnesota Rule 7080. Mary Ellen Moline met with the Board regarding a quote from Davis Typewriter for a copier for the Machines Room, as follows: Discount Price Trade-in price Sharp AR-M455NCT $ 7,516 $ 6,516 Sharp AR-BC 320 Color 9,299 8,299 It was moved by Alfred Gertsema, seconded by Robert Moline, and passed to authorize the purchase of a Sharp AR-BC 320 Color Copier from Davis Typewriter for $8,299 with trade, and a security kit and modem speed fax kit. It was moved by Alfred Gertsema, seconded by Lyle Onken, and passed to set a special meeting for February 24, 2006 at 10:00 a.m. to meet with HOME Technologies regarding waste energy. It was moved by Alfred Gertsema, seconded by Kevin Vickerman, and passed to authorize the Chairman to sign a Premises Permit Renewal for Brian's Supper Club and Tavern. Robert Klingle returned to the meeting to discuss the Environmental Service Administrator position description and to report that the Personnel Committee would meet with current office staff to receive input on February 17, 2006. Bob would bring the position description back to the Board for approval and request advertising to fill the position at the February 21, 2006 meeting. Gary Spaeth presented information on an upcoming meeting of the Wetland Conservation Act Stakeholder Advisory Committee of the Board of Water and Soil Resources. William Sauer indicated that he would look into it and report back to the Board. The meeting adjourned at 12:36 p.m. |
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