| Commissioner's Meeting Minutes |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS
MURRAY COUNTY GOVERNMENT CENTER SLAYTON, MINNESOTA OCTOBER 4, 2005 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Alfred Gertsema, Robert Moline, Lyle Onken, William J. Sauer and Kevin Vickerman. Also present Gary D. Spaeth, Auditor/Treasurer, Paul Malone, County Attorney, John Shoeman, Leroy Peterson and Lou Rechtzigel. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by Lyle Onken, and passed to approve the agenda as modified. It was moved by William Sauer, seconded by Kevin Vickerman, and passed to approve the minutes of the September 20, 2005 regular meeting and the September 28, 2005 special meeting. A motion was duly made by Lyle Onken, seconded by Kevin Vickerman, and carried that all claims as presented were approved for payment, except for I & S Engineers and Architects. The Chairman was authorized to sign the Audit List dated October 4, 2005 with fund totals as follows and warrants numbered 104164 through 104228:
Gary Spaeth presented the following petitions for repair: County Ditches 11, 34 and 67 and Judicial Ditch 17. A motion was made by William Sauer, seconded by Kevin Vickerman and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner's meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota. Earl Linder, Trail Administrator from the Slayton Driftbreakers Snowmobile Club, met with the Board. He requested that the Board approve two-way traffic in road rights-of-way to eliminate road crossings in three locations on the snowmobile trail. The 2005 Minnesota State Legislature passed legislation to allow Road Authorities to allow the two-way traffic. Commissioner William Sauer offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-10-04-01 A Resolution to Allow Two-Way Traffic to Snowmobiles in Three Road Rights-of-Way WHEREAS, The 2005 Minnesota State Legislature passed legislation that authorizes Road Authorities to allow two-way traffic in road rights-of-way, and WHEREAS, the Slayton Driftbreakers Snowmobile Club operates and maintains a snowmobile trail throughout Murray County, and WHEREAS, the Club has located three road crossings on the snowmobile trail that could be eliminated if two-way traffic were to be allowed. NOW THEREFORE BE IT RESOLVED, that two-way traffic is allowed for snowmobile traffic at CSAH 35 west of Currie from 3/4 mile south to 1/8 mile east of the curve, CSAH 14 from CSAH 38 to the east county line, and CSAH 38 in Currie from the bridge to the bike path. The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members of the Board voted for its adoption. Jim Reinert met with the Board for the safety report reported that MCIT did a loss analysis presentation at the safety meeting, which is also available for the Board to view. Jim would set up a time at a future meeting. Jim reminded the Board of issues regarding maintenance at the Food Service and Government Center and informed the Board of issues regarding drainage around buildings at the fairgrounds. Jim indicated that the grandstand should be evaluated and was directed by the Board to contact a structural engineer. Jim would begin work on a ten-year plan for maintenance of county buildings. Leroy K. Peterson was present to address the Board with concerns regarding the Heron Lake Watershed District, which made a presentation at the September 13, 2005 Board meeting. Leroy concluded by stating that special attention should be given by the Board to the goals, objectives, and spending of the District. Jon Bloemendaal met with the Board, along with Shane Leftridge from L & L Sanitation, Inc. regarding the Joint Powers Agreement of the Solid Waste Regional System Board. Paul Malone informed the Board that he has reviewed the Agreement and has found that it contains an 18-month out clause. Shane would put together several scenarios for rural garbage pickup with no tipping fee, which would help the Board with its decision whether or not to become a member of the joint powers. Murray County is considering paying the tipping fee and assessing the cost to landowners. Louise Gervais met with the Board for her last meeting of the season and she indicated that she would write a letter of support from End-O-Line Park for the Round Barn being put on the Historical Register. Louise gave her 2006 budget talk and reviewed projects that are being planned for 2006. Kevin Vickerman would attend an upcoming Currie Town and Country meeting to seek the reimbursement for the purchase of the locomotive in 2004. Howard Konkol and Paul Posthuma, Murray Soil and Water Conservation District met with the Board and distributed a year-to-date summary of expenses and gave a 2006 budget talk. The Board discussed the USDA closing of Farm Service Agency offices and that a letter of support for the local office to be kept open due to a close working relationships with Murray Soil and Water Conservation District and the local Natural Resources Conservation Service. It was moved by Robert Moline, seconded by William Sauer, and passed to send a letter of support to the Farm Service Agency State Executive Director and our three US Congressmen for keeping the local Farm Service Agency office open. Howard stated that Murray SWCD is interested in storage space in a new highway department building to avoid taking equipment on city streets to the current storage building on the Fairgrounds. Randy Groves met with the Board and presented a deficient bridges resolution for adoption. Commissioner William Sauer offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-10-04-02 Resolution on Deficient Bridges WHEREAS, Murray County has determined that the following deficient bridges on the CSAH, County Road and Township systems are a high priority and require replacement or rehabilitation within the next five (5) years; and
WHEREAS, local roads play an essential role in the overall state transportation network and local bridges are the critical component of the local road systems; and WHEREAS, State support for the replacement or rehabilitation of local bridges continues to be crucial to maintaining the integrity of the local road systems and is necessary for the County and the townships to proceed with the replacement or rehabilitation of the high priority deficient bridges described above; and WHEREAS, Murray County intends to proceed with replacement or rehabilitation of these bridges as soon as possible when State Transportation Bond Funds are available. BE IT RESOLVED, That Murray County commits that it will proceed with the design and contract documents for these bridges immediately after being notified that funds are available in order to permit construction to take place within one year of notification. The foregoing resolution was duly seconded by Commissioner Lyle Onken and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Kevin Vickerman, seconded by Robert Moline, and passed to authorize the Chairman to sign Township Bridge Agreement No. 51532 and No. L5997 Commissioner Lyle Onken offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-10-04-03 Authorizing Final Payment on Contract WHEREAS; Contract No. 20051 with Central Specialties has in all things been completed, and the County Board being fully advised in the premises. NOW THEN BE IT RESOLVED; that we do hereby accept said completed project for and in behalf of the County of Murray and authorize final payment for SAP 51-601-11, SAP 51-604-24, SAP 51-616-06, and SAP 51-631-09 as specified. The foregoing resolution was duly seconded by William Sauer and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner Lyle Onken offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-10-04-04 Authorizing Final Payment on Contract WHEREAS, the contract for 2005 highway striping with Traffic Marking Services, Inc. has in all things been completed, and the County Board being fully advised in the premises. NOW THEN BE IT RESOLVED; that we do hereby accept said completed project for and in behalf of the County of Murray and authorize final payment for CP 01-05 as specified. The foregoing resolution was duly seconded by William Sauer and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner Lyle Onken offered the following resolution and moved for its adoption: RESOLUTION NO. 2005-10-04-05 Authorizing Final Payment on Contract WHEREAS, the contract for 2005 seal coat with Moorseal, Inc. has in all things been completed, and the County Board being fully advised in the premises. NOW THEN BE IT RESOLVED; that we do hereby accept said completed project for and in behalf of the County of Murray and authorize final payment for CP 02-05 as specified. The foregoing resolution was duly seconded by William Sauer and thereupon being put to a vote all members of the Board voted for its adoption. The Board discussed the selection of an architectural firm for a new highway department facility from the three firms that were interviewed by the Board on September 28, 2005. Randy indicated that there are potential locations west of Slayton and southeast of Slayton. The Board anticipates construction costs of $150 per sq. ft. for office space and $65 per sq. ft. for the shop, and total cost of $3 million for the building, not including site and site preparation costs. Several possibilities for financing the project were discussed including lease revenue bonds and state aid apportionment borrowing, and utilizing a portion of wind production tax revenues to pay debt service, which would not place an additional levy on real estate property taxpayers. Randy would meet with Alfred Gertsema and Gary Spaeth on Thursday to put together more specific information as to total cost of a project and a repayment plan. It was moved by William Sauer, seconded by Lyle Onken, and passed to select S.E.H., Inc. to design a highway department facility and authorizing the County Engineer to work at negotiating with landowners on acquiring land for the site. Chris Hansen met with the Board and presented a proposal from Summit EnviroSolutions for Phase II archeological work for the sewer project in the Shetek Area Water and Sewer District. Chris indicated that the SAWSC has accepted the proposal. Kevin Vickerman indicated that he would be contacting Summit to have some of his concerns answered regarding the archeological work and would report back to the Board. No action was taken. Jim Johnson, Recorder was present to meet with the Board regarding a severance agreement from AgStar Financial Services, ACA. Paul Malone has reviewed the agreement and advises that it be executed. It was moved by Robert Moline, seconded by Lyle Onken, and passed to authorize the Chairman to sign a severance agreement for a Forgivable Promissory Note recorded in the Office of Murray County Recorder as Document No. 208703. It was moved by Robert Moline, seconded by Kevin Vickerman, and passed to reschedule the regular second Tuesday meeting of the Murray County Board for October 2005 to Tuesday, October 25, 2005 at 9:00 a.m. Gary Spaeth informed the Board that the revised 9/30/2005 Contracting Quotes policy that was included in the Board packets supersedes the Policy adopted on 8/30/2005. The meeting adjourned at 11:41 a.m. |
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