| Commissioner's Meeting Minutes |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA APRIL 16, 2002 – 9:00 A.M. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners Alfred Gertsema, Steve Johnson, Gaylen Jensen, Kevin Anderson and William J. Sauer. Also present Gary D. Spaeth, Auditor/Treasurer, Robert Klingle, Administrative Assistant to the Board and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Steve Johnson, seconded by Alfred Gertsema and passed to approve the agenda as modified.Les Muck and Sam Wassenaar met with the Board to request permission to build and maintain a gate between Fairgrounds road (Broadway Avenue extended) and their back yards at their own expense. They currently have no access to their back yards and there is a fence on the boundary line between their property and the Fairgrounds. They wish to build garages are seeking access from the Fairgrounds road. If permission is granted they will keep the new gate locked during the Fair, Relay for Life, the Country Autumn Boutique and any other time the fairgrounds are being used for events. It was suggested that the access gate could be used as handicapped parking during Fairgrounds events. It was moved by Gaylen Jensen, seconded by Alfred Gertsema, and passed to have Paul Malone draft an agreement between Murray County and Les Muck and Sam Wassenaar allowing them to build and maintain a gate between Broadway Avenue extended and their back yards for access from the Murray County Fairgrounds road.It was moved by Kevin Anderson, seconded by Alfred Gertsema and passed to approve the minutes of the April 9, 2002 meeting.The Board discussed spraying trees in the open drainage ditches of Murray County. The Board is considering having each ditch system reimburse farmers to spray the ditches on their own farms. No action was taken.Gary Spaeth informed the Board of a problem in the minutes of the November 20, 2001 Board meeting and a Contractor’s/Engineer’s Certification for final payment that was approved for Building Sprinklers, Inc. At that meeting payment approval was made from an unsigned faxed copy of the Contractor’s/Engineer’s Certification, subject to receiving a signed original. On December 11, 2001 the signed original was received and was signed by Chairman Alfred Gertsema, but was requesting instead a payment of $1,955.95. Payment was made on December 11, 2001 from the unsigned faxed copy by Warrant No. 85425, dated November 21, 2002, in the amount of $1,388.95, a difference of $567.00. The difference in amounts went undetected until a letter was sent to Dennis J. Johnson & Associates, dated March 15, 2002, by contractor Building Sprinkler, Inc. who asked for a response to the payment status of the $567.00. Gary asked the Board to rescind a motion in the minutes of the December 18, 2001 meeting that amended the November 20, 2001 minutes, and to make a new motion amending the November 20, 2001 minutes to correct the Building Sprinklers, Inc. error. This will also be authorization for him to pay the $567.00 difference to Building Sprinklers, Inc. at this time. It was moved by Alfred Gertsema, seconded by Gaylen Jensen, and passed to rescind the motion in the minutes of the December 18, 2001 Board meeting that follows:It was moved by William J. Sauer, seconded by Kevin Anderson, and passed to amend the minutes of the November 20, 2001 Board Meeting as underlined and as follows: Jon Bloemendaal presented Final Payment Requests for the six contracts for the Tri-County Recycling Center as follows: Contract Contract Final PaymentContractor Bid Opening Signed Amount Amount Mike’s Plumbing & Heating 11/10/00 12/29/00 9,847.50 1,322.50TOTALS 310,809.13 27,344.19It was moved by William J. Sauer, seconded by Steve Johnson and passed to approve Contract Change Order No. 2 to Mike’s Plumbing and Heating in the amount of $342.50 and final payment on six contracts for the Tri-County Recycling Building as follows: Final PaymentContractor Amount Mike’s Plumbing & Heating 1,322.50TOTAL 27,344.19”It was moved by Alfred Gertsema seconded by Steve Johnson, and passed to amend the minutes of the November 20, 2001 Board Meeting as underlined and as follows and to authorize payment of $567.00 to Building Sprinkler, Inc.:Bloemendaal presented Final Payment Requests for the six contracts for the Tri-County Recycling Center as follows: Contract Contract Final PaymentContractor Bid Opening Signed Amount Amount Building Sprinkler 02/02/01 02/21/01 28,346.00 1,955.95 Mike’s Plumbing & Heating 11/10/00 12/29/00 9,847.50 1,322.50TOTALS 311,376.13 27,911.19It was moved by William J. Sauer, seconded by Steve Johnson and passed to approve Contract Change Order No. 2 to Mike’s Plumbing and Heating in the amount of $342.50 and final payment on six contracts for the Tri-County Recycling Building as follows: Final PaymentContractor AmountBuilding Sprinkler 1,955.95 Mike’s Plumbing & Heating 1,322.50TOTAL 27,911.19”It was moved by Steve Johnson, seconded by Kevin Anderson and passed to approve overnight stays for Barbara Lewis and Laurel Nelson to attend the Minnesota Counties Computer Cooperative 2002 Annual Conference on June 4-6, 2002 in Alexandria, Minnesota.A motion was duly made by Steve Johnson, seconded by Kevin Anderson, and carried that all claims as presented were approved for payment with a change from $1,096.14 to $1,041.26 for Warrant No. 87423 to the Radisson – St. Paul. The Chairman was authorized to sign the Audit List dated April 16, 2002 with fund totals as follows and warrants numbered 87363 through 87452: County Revenue Fund 39,225.68 County Road & Bridge Fund 19,076.01 County Building Fund 83.71 County Parks Fund 5,698.89 End-O-Line Park Fund 430.19 Tri-County Recycling Fund 1,147.86 County Ditch Fund 2,644.00 Solid Waste 3,436.15 Sunrise Terrace 379.56 Score Fund 2,301.56Subtotal 74,423.61 Hospital 287,370.64 Total 361,794.25Howard Konkol and Paul Posthuma from the Murray Soil and Water Conservation District (SWCD) met with the Board to discuss the multi-purpose building that is going to be built at the fairgrounds. They presented a drawing prepared by the Southwest Prairie Joint Powers Organization of the area on the fairgrounds where the building will be placed. The size of the building is proposed to be 60’x 80’ but they feel that their needs would be better met with their own area of 60’x 40’. They also discussed other options like a separating wall and a 14’ x 25’ door at the SWCD entrance (west) and a 12’ x 20’ door at the County entrance (east). The Board estimates the cost to build the building only” at $6.25 per square foot. SWCD is willing to pay $25,000 of the estimated $45,000 building only cost and it will not include any interior partitions or cooling costs. It was moved by Alfred Gertsema, seconded by Steve Johnson, and passed to authorize Jim Reinert to prepare a Request for Quotes” for a new multi-purpose building at the Murray County Fairgrounds, with two options, as follows: Option 1. 60’ x 120’ building with 14’ eaves and two doors (14’ x 25’ and 12’ x 20’) Option 2. 60’ x 100’ building with 14’ eaves and two doors (14’ x 25’ and 12’ x 20’) Chris Hansen and Howard Konkol met with the Board to request that Chris be authorized to attend a week long training session called Jurisdictional Delineation of Wetlands in Minnesota” that will make Chris a Certified Wetland Delineator”. The Board felt that the SWCD will also benefit from this and should consider paying part of the training cost out of the Natural Resources Block Grant that was recently transferred entirely by the County to the SWCD’s Revenue Fund account. It was moved by Alfred Gertsema to approve overnight stays, and to pay all associated costs, for Chris Hansen to attend the Jurisdictional Delineation of Wetlands in Minnesota Training Session on July 29-August 2, 2002 in Brainerd, Minnesota. The motion died for lack of a second.It was moved by Kevin Anderson, seconded by Steve Johnson, and passed to pay the registration cost only for Chris Hansen to attend the Jurisdictional Delineation of Wetlands in Minnesota Training Session on July 29-August 2, 2002 in Brainerd, Minnesota, with remaining expenses to be considered for payment by the Murray SWCD. Steve Robinson, with SEH, Inc. met to discuss the roof on the Historical Museum building. Caryl Busman was also present. He referenced two options proposed in his March 15, 2002 letter to Gaylen Jensen. Option one calls for performing annual maintenance and replacement of the weather-stripping materials at the exposed end panels and is the least expensive option. Option two would be to cover the existing metal roof deck with rigid insulation and a single-ply, fully adhered EPDM (rubber) membrane. The rubber membrane would have an estimated life of 20-30 years, requires minimal annual maintenance and an estimated cost of $32,000. The Board would like to view a building with the EPDM membrane before making a decision and asked if it is available in white. Robinson will contact the County Auditor with this additional information. No action was taken. It was moved by Steve Johnson, seconded by Kevin Anderson, and passed to authorize the Chairman to sign the Law Enforcement Agreement with the City of Avoca for 2002.Randy Groves met with the Board for his semi-monthly report. Eight contractors were also present for five bid lettings that were advertised and set to take place at this time. At 10:30 A.M. the Chairman called for the opening of bids for S.P. 51-599-72 (Lowville/Mason township bridge). Bids were opened and read as follows: Contractor Name Bid Duininck Brothers, Inc. 207,259.70 M-K Bridge Construction 208,008.00 Structural Specialties, Inc. 255,603.54 Minnowa Construction, Inc. 275,916.25(Randy Groves reported by telephone that the bid of M-K Bridge Construction is $207,008.00, Duininck Brothers, Inc. is $207,259.50 and Structural Specialties, Inc. is $255,603.53 after tabulations.)At 10:35 A.M. the Chairman called for the opening of bids for S.P. 51-608-12 (CSAH 8). Bids were opened and read as follows: Contractor Name Bid Rupp Construction Co., Inc. 960,516.26 Duininck Brothers, Inc. 1,070,853.78 Central Specialties, Inc. 1,093,278.78Clayton Isder with the City of Fulda was present when bids were opened and read for the single axle dump truck advertised to be sold by the Highway Department for a minimum price of $20,235.00. Bids was opened and read as follows: Name Bid City of Fulda 20,236.00It was moved by Gaylen Jensen, seconded by Kevin Anderson, and passed to sell the Highway Department’s single axle dump truck to the City of Fulda for $20,236.00.At 10:40 A.M. the Chairman called for the opening of bid for S.A.P. 51-610-13 (CSAH 10). Bids were opened and read as follows: Contractor Name Bid Central Specialties, Inc. 336,815.87 Duininck Brothers, Inc. 371,340.87 McLaughlin & Schulz 379,774.00 Kruse Paving, Inc. 410,304.00 At 10:45 A.M. the Chairman called for the opening of bids for S.A.P. 51-636-06 (CSAH 36). Bids were opened and read as follows: Contractor Name Bid McLaughlin & Schulz 126,250.38 Duininck Brothers, Inc. 126,511.78 Kruse Paving, Inc. 129,724.38 Central Specialties, Inc. 151,157.78 At 10:50 A.M. the Chairman called for the opening of bids for S.A.P. 51-625-11 (CSAH 25). Bids were opened and read as follows: Contractor Name Bid Rupp Construction Co., Inc. 813,621.16 Central Specialties, Inc. 833,493.51 Duininck Brothers, Inc. 854,632.47
Randy will tabulate the bids and report back to the Board later in the day. Randy requested authorization to purchase a used tractor mounted forklift attachment from Jerome Olsem for $1,000. Randy priced a similar equipment and found that it normally sells between $1,500-$2,000 at equipment auctions. It was moved by Gaylen Jensen, seconded by Steve Johnson, and passed to authorize Randy Groves to purchase a used tractor mounted forklift attachment from Jerome Olsem for $1,000 for the Highway Department.Larry Laleman, Lime Lake Township Supervisor and Kevin Wynia met with the Board to turn over liability for Lime Lake Township Road between Sections 5 and 6 on the advice of the Minnesota Township Association’s attorney. The Township has been unable to deal with safety issues stemming from a junkyard run by landowner John Waddell. The concern of the Township is that additional traffic may be on the road during the CSAH 8 detour this summer. Laleman has spoken with Dick Kottom about issuing citations to the landowner, which Paul Malone agrees would be the best way to deal with this problem. The County Board considered itself informed of the situation and the Sheriff will be contacted to enforce the law regarding creating obstructions on roadways. Jon Bloemendaal met with the Board regarding a Nobles County Mobile Waste Unit Contract that Murray County has for Household Hazardous Waste collections. It was moved by Kevin Anderson, seconded by Steve Johnson, and passed to authorize the Chairman to sign the Nobles County Mobile Waste Unit Contract for Household Hazardous Waste collection in Murray County.Jon informed the Board that LeRoy Scotting is requesting approval for a second pick-up at the Chandler recycling shed. Commissioner Gaylen Jensen agreed that the request is legitimate and the additional cost of $1,120 for the contract period that ends December 31, 2002 is necessary. It was moved by Gaylen Jensen, seconded by Alfred Gertsema, and passed to amend the Murray County Recycling Shed Pickups agreement with Scotting Sanitation by increasing from one to two the number of pickups per week in Chandler for a total additional cost for the contract period that ends December 31, 2002 of $1,120 for 35 additional pickups.Terry Wolf was present to again bring his concern regarding how much of Murray County’s garbage is or is not being hauled to the Cottonwood County Landfill by Scotting Sanitation. Jon Bloemendaal handed out a spreadsheet obtained from Cottonwood County comparing how much garbage the two haulers in Murray County hauled there in 2001 and 2002. Jon will check the billings from Scotting Sanitation and compare those with the amount of garbage actually arriving at the Cottonwood County Landfill and report that information to the Board at its May 7, 2002 meeting. Barbara J. Lewis and Robert Klingle gave a Personnel Committee report. Personnel Policy Number: 204 – Smoking Policy was presented with a recommendation to not allow smoking in the Dispatch Office or any other County Building. It was moved by Kevin Anderson, seconded by Gaylen Jensen, and passed to amend Personnel Policy Number: 204 as follows: No smoking will be allowed in the Dispatch Office or any County Building.Barbara reported that Labor Relations Associates has completed a review of seven job descriptions from the Murray County Memorial Hospital. Three of the positions were returned with no change in points.It was moved by Kevin Anderson, seconded by Alfred Gertsema, and passed to revise points on Murray County’s Comparable Worth Plan for positions at the Murray County Memorial Hospital as follows:Position Old Points New Points Chief Financial Officer 511 531Dietary Supervisor 222 238Health Information Supervisor 342 362 Lab Manager 427 451 The recommendation from the Personnel Committee to grant salary increases for the new points on Murray County’s Salary Compensation plan will be acted on by the Hospital Board at its next meeting. Robert Klingle gave a report from the April 10, 2002 Parks Board meeting. He presented information regarding quotes obtained for purchasing a self-propelled mower as follows:
Firm Make & Model Net Price M & M Distributing MTD Yardman 2,480.00 Slayton International Woods M2560 7,125.00 Slayton International Woods 2560K 7,125.00 Slayton International Woods F25L 9,325.00 Slayton International Woods F25 7,975.00 Slayton International Woods F23 7,625.00 Slayton International Woods F21D 9,400.00 Slayton Equipment JD F735 8,771.00 (incl. trade-in allowance of $1,000) Slayton Equipment JD M665 6,186.00 (incl. trade-in allowance of $1,000) Seeger & Boeck New Holland MC-22 12,779.00 The recommendation from the Park Board is to purchase the JD M665 from Slayton Equipment for $6,186.00 including trade-in.It was moved by Gaylen Jensen, seconded by Kevin Anderson, and passed to purchase a JD M665 lawnmower from Slayton Equipment for $6,186.00, including trade-in allowance of $1,000.00, for the Parks Department.Carla Goedtke from the American Cancer Society met with the Board to give an update on the 2002 Relay for Life event and to present various handouts and letters about the American Cancer Society and its patient services. The Board recessed for lunch at 12:15 P.M. The Chairman reconvened the meeting at 1:00 P.M.Gary Spaeth presented copies of the bid tabulations for the three State Aid Projects that were let earlier in the day. There were no changes in the bid amounts on any of the projects.It was moved by Steve Johnson, seconded by Gaylen Jensen and passed to award the contract on S.A.P. 51-610-13 to low bidder Central Specialties, Inc. for $336,815.87. It was moved by Steve Johnson, seconded by Gaylen Jensen and passed to award the contract on S.A.P. 51-636-06 to low bidder McLaughlin & Schulz for $126,250.38.It was moved by Steve Johnson, seconded by Gaylen Jensen and passed to award the contract on S.A.P. 51-625-11 to low bidder Rupp Construction Co., Inc. for $813,621.16.The Board discussed legislation passed recently that allows the nine counties that make up the Southwest Regional Development Commission (SRDC) to each vote to approve levying to repay the bonds on the Prairie Expo project. Commissioner William J. Sauer sits on the SWRDC Board and indicated that efforts are being made to avoid needing to repay the bonds. Dorothy Bloemendaal, who was present as a member of the Press, gave a brief Extension Committee report. Nobles and Murray County Extension Committees want to meet together to discuss the Regional Extension Director now being shared by both counties and to acquaint the Committees with each other. Jon Bloemendaal met with the Board and reported on a meeting that was held on Friday with a representative from the State of Minnesota Office of Environmental Assistance regarding Murray County organizing as a Solid Waste District. Three options that Murray County can consider were discussed: The first is organized collection; the second is a Zero” tipping fee; and the third is a variation of the Zero” tipping fee that includes charging for and utilizing bags. Also discussed at the meeting was Murray County’s current Solid Waste Assessment (SWA) and the possibility of restructuring it to pay tipping fees of $150,000 to $160,000 annually if the Zero tipping fee is the option selected under an organized County system. In addition to an increase in the SWA the Board discussed additional costs to consumers under organized collection, which would be Solid Waste Hauler’s charges for trucking and drive-by pick up and how every corner of the County could have equal access to the services. No action was taken.Paul Malone informed the Board that he will have information prepared for the Board’s May 7, 2002 meeting that will allow Murray County to amend its Solid Waste Ordinance to remove restrictions that currently prevent issuance of a Solid Waste Haulers license to Scotting Sanitation. The Commissioners gave their committee reports.Kevin Anderson reported on Energy Task Force (St. Paul) – March 20, Personnel & Water Plan – March 21, Energy Task Force – March 22, Energy Task Force (St. Paul) – March 26, AMC Legislative Conference – March 27-28, Energy Task Force – March 29, Judicial Ditch 3 – April 2, Personnel & Energy Task Force – April 3, Drainage Authority & Personnel – April 9, Personnel – April 16.Alfred Gertsema reported on Special Board Meeting – March 26, AMC Legislative Conference – March 27-28, Drainage Authority – April 9.Gaylen Jensen reported on Heron Lake Restoration Hearing – March 19, Water Plan – March 21, Energy Task Force – March 22, DAC – March 26, AMC Legislative Conference – March 27-28, Judicial Ditch 3 – April 2, Energy Task Force – April 3, Extension Cluster – April 5, Drainage Authority and Extension – April 9, Restorative Justice – April 15.Steve Johnson reported on Water Plan – March 21, Personnel & Special Board Meeting– March 26, AMC Legislative Conference – March 27-28, Judicial Ditch 3 – April 2, Drainage Authority – April 9, RCRCA – April 15, Planning & Zoning – April 16.William J. Sauer reported on County Ditch 24 & Heron Lake Restoration Hearing – March 19, Heron Lake Restoration & Park Board – March 20, Personnel & Water Plan – March 21, Personnel & Special Board Meeting – March 26, AMC Legislative Conference – March 27-28, Judicial Ditch 3 – April 2, Personnel – April 3, Des Moines River CWP – April 8, Drainage Authority & Personnel - April 9, Park Board – April 10. It was moved by Alfred Gertsema, seconded by Kevin Anderson, and passed to approve the Commissioner Vouchers.The meeting adjourned at 1:58 P.M. |