| Commissioners Meeting Minutes - October 9, 2007 |
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PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA OCTOBER 9, 2007 – 9:00 a.m. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer and Paul Malone, County Attorney. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added.
It was moved by John Giese, seconded by William J. Sauer, and passed to approve the agenda as modified. It was moved by Gerald Magnus, seconded by Kevin Vickerman, and passed to approve the minutes of the October 2, 2007 meeting. Heidi Winter presented the following petitions for repair: County Ditch 27, 37, 34, 55, and Judicial Ditches 7 and 20. A motion was made by William J. Sauer, seconded by Gerald Magnus and carried that the Commissioners appointed as Inspectors in and for the County of Murray, are hereby instructed to examine and inspect that portion of the foregoing described County and Judicial Ditches, lying within the County of Murray, for the purpose of determining what repairs are necessary, and if deemed necessary, to prepare either a cost estimate of said repair, or order said repairs to be made, with a report to be given thereon at a Murray County Board of Commissioner’s meeting, held in the Commissioners Room of the Murray County Government Center, Slayton, Minnesota.
The individual Commissioners reported on their ditch inspections.
A motion was made by Kevin Vickerman, seconded by Gerald Magnus, with all members of the Board voting their approval to accept the report of the Ditch Committee of the County and Judicial Ditches lying within the County of Murray on those petitions for repair that have been inspected for determining what repairs, if any, are necessary, the extent and nature of such repairs, an estimated costs of such repairs or a list of bills presented for payment that will enable said ditches to answer their purposes and to pay all bills contained within the report. The following bills were contained within the report: CONTRACTOR AMOUNT INSPECTOR G and B Construction Judicial Ditch No. 6 1,087.25 Vickerman TOTAL for Contractor Ditch Bills 1,087.25
Commissioner William J. Sauer gave a report on the Fulda Dam Project and aeration on Lake Shetek. Jim Reinert was acknowledged for successfully completing and passing his annual certification as a Veteran’s Service Officer. Commissioner Sauer also reported on an impaired waters meeting that he attended, leaving the informational material in the Board Room for review. Barb Lewis met with the Board to discuss insurance proposals for county employees. Meetings were held the previous week where a survey was taken regarding health insurance options and whether employees wanted additional VEBA amounts deducted from their earnings. The Insurance Committee met the previous day and made recommendations regarding health insurance coverage and employer contributions. Lewis presented three resolutions for consideration. Commissioner Kevin Vickerman offered the following resolution and moved for its adoption: RESOLUTION NO. 2007-10-09-01 A Resolution Regarding Murray County Health Insurance WHEREAS, The Board took input from members of the Insurance Committee for health insurance plans for employees. NOW, THEREFORE, BE IT RESOLVED, That Murray County will offer the following choices for health insurance:
Single VEBA Plan 831 - $1,850 deductible with a monthly premium of $496.50 Single VEBA Plan 833 - $2,600 deductible with a monthly premium of $453.00 Family VEBA Plan 831 - $3,700 deductible with a monthly premium of $1,325.00 Family VEBA Plan 833 - $5,200 deductible with a monthly premium of $1,209.50
The foregoing resolution was duly seconded by Commissioner John Giese and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner William J. Sauer offered the following resolution and moved for its adoption: RESOLUTION NO. 2007-10-09-02 A Resolution To Match Southwest / West Central Service Coop Grants for All New Employees in 2008 WHEREAS, Southwest / West Central Service Coop is offering VEBA account grants of $275 for single and $675 for family coverage for any new Murray County employees that will enroll in 2008. NOW, THEREFORE, BE IT RESOLVED, That Murray County will match the Southwest / West Central Service Coop grant amounts for all new County employees for 2008.
The foregoing resolution was duly seconded by Commissioner John Giese and thereupon being put to a vote all members of the Board voted for its adoption. Commissioner Gerald Magnus offered the following resolution and moved for its adoption: RESOLUTION NO. 2007-10-09-03 A Resolution Setting 2008 Employer Contribution to Murray County Cafeteria Plan, Including VEBA Accounts WHEREAS, The 2007 monthly Employer Contribution to the Murray County Cafeteria Plan was $583 for single and $763 for family health insurance coverage. NOW, THEREFORE, BE IT RESOLVED, That the 2008 monthly Employer Contribution to the Murray County Cafeteria Plan be set at $668.50 for single health insurance coverage and $895.50 for family health insurance coverage. BE IT FURTHER RESOLVED, That the 2008 monthly Employer Contribution to the employee’s VEBA account be set at $105 for Plan 831 or $148.50 for Plan 833 for single coverage and $158 for Plan 831 or $210 for Plan 833 for family coverage, unless the amount is modified by an agreement with a Union representing a group of employees covered by a collective bargaining agreement with the County. BE IT FURTHER RESOLVED, That the employee’s bi-weekly contributions are to be deposited into the individual employee VEBA account after each bi-weekly payroll. The foregoing resolution was duly seconded by Commissioner Sauer and thereupon being put to a vote all members of the Board voted for its adoption. It was moved by Gerald Magnus, seconded by Kevin Vickerman, and passed to increase the optional flexible spending account amount for health care from $3,600 to $6,500, based on increased health insurance deductible amounts. Lewis reported that she is working with Gayl Ediger on renewing the VEBA agreements and Minnesota State Retirement Systems (MSRS) contracts for the collective bargaining units and non-union employees. The Board directed that the MSRS informational meetings be mandatory for all affected employees. The Murray County Medical Center has given official notice that they are vacating the storage area of the food service building as of November 1, 2007. Heidi Winter and Renee Logan are working to draft a new agreement for the food service area. It was moved by Kevin Vickerman, seconded by John Giese, and passed to accept the rental termination date of November 1, 2007 from the Murray County Medical Center to vacate the administrative storage area (Zone 4) in the Food Service Building and to direct Heidi Winter and Renee Logan to draw up an agreement of rental cost for the dietary area (Zone 2) of the Food Service Building. Winter reported that there is not a lease agreement for the space occupied by the Murray County Food Shelf. The Board directed her to work with Paul Malone to draft an agreement and report back to a future meeting. John Schuh, Lincoln-Lyon-Murray-Pipestone Public Health, met with the Board. He began by updating the Board on the following items:
Schuh then presented information about a new health and wellness initiative that LLMP Public Health is starting with Lincoln, Lyon, Murray and Pipestone Counties. The idea spawned from the drastically rising health costs of counties as a way to be proactive rather than reactive. He reported that he is willing to work with a County designee to begin a program tailored to the wellness needs of Murray County employees. It was moved by Gerald Magnus, seconded by John Giese, and passed to appoint Gayl Ediger as the Murray County designee to work with John Schuh to begin a joint employee wellness initiative with Lincoln, Lyon, Murray and Pipestone Public Health. OPEN FORUM / PUBLIC COMMENT
Jim Johnson, County Recorder, presented the 2008-2012 Computer System and Software License Sales Agreement with Fidlar Software, Inc. for approval and signatures. It was moved by William J. Sauer, seconded by John Giese, and passed to accept the contract between Murray County and Fidlar Software, Inc. for the years 2008-2012 and to authorize the Board to sign the Computer System and Software License Sales Agreement for 2008-2012. Jean Christoffels met with the Board regarding the Planning and Zoning fees in the Murray County Fee Schedule. She requested approval to increase the fees for two permits and four public hearings. It was moved by William J. Sauer, seconded by Kevin Vickerman, and passed to approve increasing the following Planning and Zoning fees effective January 1, 2008: Individual Sewage Treatment System Permit $150 Zoning Permit ($1 - $1,000) $ 25 Conditional Adult Use Public Hearing $600 Conditional Use Public Hearing $600 Rezoning Public Hearing $500 Variance / Appeal Public Hearing $500 Steve Robinson of Short Elliot Hendricks (SEH) met with the Board and presented Pay Request No. 1 for the Human Services building in the amount of $72,960. It was moved by William J. Sauer, seconded by John Giese, and passed to authorize payment of Payment Request No. 1 for the Human Service Building in the amount of $72,960.00. Robinson reported that he will be working with Commissioner Giese and Heidi Winter to finalize the keying schedule for the contractor. The Board authorized Paul Malone to put together a 20-foot easement with all landowners on the east side of the Human Services Building for approval at a future meeting. Jim Reinert met with the Board regarding the purchase of software for the sheriff department and 911 system. Quotes from their current provider, SMART Public Safety Software, were received as follows: Citation Module $3,750 Computer Aided Dispatch/E911 Interface $21,875 Mobile Dispatch System/NCIC Clients $10,000 $35,625 Quotes include first year maintenance, updates and telephone support. It was moved by William J. Sauer, seconded by Kevin Vickerman, and passed to authorize the purchase of the Citation Module from SMART Public Safety Software in the amount of $3,750 to be paid from the 2007 911 Budget (01-283); and to authorize the purchase of the Computer Aided Dispatch/E911 Interface and Mobile Dispatch System/NCIC Clients in the amount of $31,875 to be paid from the 2008 E911 Budget (01-283); and to authorize the maintenance costs of $19,568 for the years 2009-2012. Reinert also presented a quote from SMART Public Safety Software for a Records Management System for the Sheriff’s Office in the Amount of $5,094. The Board did not take action. George Eilertson, Northland Securities, met with the Board to discuss the preliminary bond schedule and the Financial Advisor Agreement for Phase II of the Shetek Area Water and Sewer District sewer project. Eilertson presented a schedule of setting the sale date for the bonds for November 13, 2007 to open and tabulate bids at 10:30 a.m., awarding them at 1:15 p.m.
Commissioner Gerald Magnus offered the following resolution and moved for its adoption: RESOLUTION NO. 2007-10-09-04 A Resolution Approving Official Terms of Offering for the Issuance of General Obligation Sewer Revenue Bonds, Series 2007B, For $2,160,000 BE IT RESOLVED, by the Board of Commissioners (the Board of Commissioners”) of Murray County, Minnesota (the County”), as follows:
SECTION 1. Authority. Under and pursuant to the authority contained in Minnesota Statutes, Chapters 116A and 475 and Sections 115.46 and 444.075 (the Act”), the County is authorized to issue its general obligation sewer revenue bonds for the purpose of providing funds to finance costs in conjunction with the construction of a wastewater collection and treatment system with the Shetek Area Water and Sewer District. SECTION 2. The Certificates. The Board of Commissioners determines that it is necessary, expedient, and in the best interests of the County’s residents that the County issue and sell its $2,160,000 General Obligation Sewer Revenue Bonds, Series 2007B (the Bonds”) in order to finance the Project and the costs of issuing the Bonds. The useful life of the Project will not be less than the terms of the Bonds. SECTION 3. Official Terms of Offering. The County’s administrative staff is hereby authorized and directed to work with Northland Securities, Inc., independent financial advisor to the County, and Fryberger, Buchanan, Smith & Frederick, P.A., bond counsel, to solicit bids and arrange for the sale of the initial series of the Bonds in the amount of $2,160,000 in substantial compliance with the Official Terms of Offering attached hereto as Exhibit A, which Official Terms of Offering are hereby approved. SECTION 4. Repayment of Bonds. The form, specifications and provisions for repayment of the Bonds shall be set forth in a subsequent resolution of the Board of Commissioners. SECTION 5. Official Intent. This resolution constitutes a declaration of official intent under Treasury Regulations Section 1.150-2. The County reasonably expects to reimburse expenditures with respect to the Project. BE IT FURTHER RESOLVED, That proposals will be opened by the County Auditor, or designee, on Tuesday, November 13, 2007, at 10:30 a.m. Central Time at the offices of Northland Securities, Inc., 45 South 7th Street, Suite 2500, Minneapolis, Minnesota 55402. Consideration of the proposals for award of the sale will be by the County Board at its meeting at the County offices on Tuesday, November 13, 2007, at 1:15 p.m. The foregoing resolution was duly seconded by Commissioner Kevin Vickerman and thereupon being put to a vote all members of the Board voted for its adoption. Eilertson alerted the Board that funds may need to be advanced to the Shetek Area Water & Sewer Commission prior to bond proceeds being released on December 1, 2007. Paul Malone will work with Heidi Winter to draft the agreement if needed. It was moved by William J. Sauer, seconded by John Giese, and passed to authorize the Board Chair to sign the Financial Advisory Service Agreement between Murray County and Northland Securities, Inc. Christy Surprenant- Riley met with the Board as follow up from October 2, 2007 when she requested authorization to place a Season’s Greetings” ad in local newspapers. It was moved by Kevin Vickerman, seconded by Gerald Magnus, and passed to authorize payment of $784 for Season’s Greetings” ads to be placed with the Wheel/Herald ($600) and the Murray County News ($184) for 2007. The Board continued the discussion from the October 2, 2007 meeting regarding the grandstand. Jim Reinert presented a Minnesota Bleacher Safety Act Certificate of Compliance that MCIT is requiring the county to fill out for the grandstand. The Board directed Heidi Winter to see if Steve Robinson is available for the inspection and report back to the meeting on October 16, 2007. It was moved by Gerald Magnus, seconded by John Giese and passed to move the time for the regular meeting of October 16, 2007 from 9:00 a.m. to 7:30 a.m.
The Commissioners gave their committee reports. John Giese reported on Fair Board Meeting and Shoreland Management – September 25, Building Committee – September 23, AMC Legislative Conference – September 27-29, Hospital Board Retreat – September 29 and 30 Gerald Magnus reported on Lincoln, Lyon and Murray Human Services – September 21; Shoreland Management – September 25; Solid Waste Committee – September 26; Early Childhood Initiative – September 27; AMC Legislative Conference – September 27-29 Robert Moline reported on Hospital Finance – September 21; AMC Legislative Conference – September 27-29; Hospital Board Retreat – September 29 and 30; Lincoln, Lyon, Murray, Pipestone Public Health – October 2 William J. Sauer reported on Regional Development Commission Capitol Rally – September 21; Hospital Finance – September 22; Building Committee – September 23; AMC Legislative Conference – September 27-29; SAWSC – October 2, Extension and Regional Development Commission - October 4 Kevin Vickerman reported on Lincoln, Lyon and Murray Human Services – September 21; Shoreland Management and Fair Board – September 22; AMC Legislative Conference – September 27 – 29; EDA Bioscience Conference – September 30; SAWSC – April 2. It was moved by John Giese, seconded by Gerald Magnus, and passed to approve the Commissioner Vouchers. The meeting adjourned for lunch at 12:06 p.m. and reconvened at 1:00 p.m. Jay Trusty, Southwest Regional Development Executive Director, met with the Board to provide an annual update. The meeting adjourned at 1:33 p.m. |