| Commissioner Meeting Minutes - April 15, 2008 |
|
|
|
PROCEEDINGS OF THE MURRAY COUNTY BOARD OF COMMISSIONERS MURRAY COUNTY GOVERNMENT CENTER – SLAYTON, MINNESOTA APRIL 15, 2008 – 9:00 a.m. Pursuant to notice, the Murray County Board of Commissioners convened with the following members present: Commissioners John Giese, Gerald Magnus, Robert Moline, William J. Sauer and Kevin Vickerman. Also present Heidi Winter, Auditor-Treasurer, Paul Malone, County Attorney, and Gayl Ediger, Human Resources. The meeting opened by reciting the Pledge of Allegiance to the Flag. The Chairman asked if there were any additions to the agenda. Several items were added. It was moved by Robert Moline, seconded by Gerald Magnus, and passed to approve the agenda as modified. It was moved by John Giese, seconded by William J. Sauer, and passed to approve the minutes of the April 8, 2008 meeting. A motion was duly made by John Giese, seconded by Gerald Magnus, and carried that all claims as presented were approved for payment. The Chairman was authorized to sign the Audit List dated 4/15/08 with fund totals as follows and warrants numbered 114834 through 114921: County Revenue Fund 56,126.75 County Road & Bridge Fund 8,724.33 Sunrise Terrace 3,224.28 County Ditch Fund 8,008.84 Hospital Maintenance Fund 703.12 Total 76,787.32 The Murray County Leadership Cohort Team met with the Board to present a proposed countywide newsletter called the Murray County Messenger. The proposed intentions of the publication would be to print and distribute once in July/August of 2008 and twice annually in 2009 with the intentions of moving toward an e-newsletter and expanded use of the County web-site. It was moved by Robert Moline, seconded by William J. Sauer, and passed to print, publish and distribute a newsletter called the Murray County Messenger and to authorize payment of $1,595 to the Murray County News for the publication to be inserted in the Murray County Advantage in July, 2008. The motion includes authorization of payment for additional printing and postage to mail the newsletters to out-of-county landowners and reserve copies for distribution at the County Fair.
Gayl Ediger met with the Board with recommendations from the Personnel Committee. It was moved by Gerald Magnus, seconded by William J. Sauer, and passed to hire Sara Feste as a seasonal summer intern in the University of Minnesota Extension Service Office, effective May 19, 2008 at the hourly rate of $9.00. It was moved by Robert Moline, seconded by Gerald Magnus, and passed to post internally and advertise externally for one temporary seasonal Soil and Water Conservation Aide position. It was moved by John Giese, seconded by Gerald Magnus, and passed to post internally and advertise externally for four seasonal Parks Maintenance summer staff positions. It was moved by Robert Moline, seconded by Gerald Magnus, and passed to post internally and advertise externally for two seasonal Highway Department weed spraying positions and one seasonal Highway Department surveying/engineering position.
OPEN FORUM / PUBLIC COMMENT It was moved by Robert Moline, seconded by William J. Sauer, to approve the expenditure of $4,325.49 for cement and lumber for the Round Barn Annex. Commissioners Moline and Magnus withdrew their motion and second to address the motion outside of Open Forum pursuant to policy. Randy Groves met with the Board for the semi-monthly highway department report. Groves presented a copy of a quote from Murray County Abstract and Title for right-of-way research for $74.00 per parcel. It was moved by William J. Sauer, seconded by John Giese, and passed to approve a right-of-way research contract with Murray County Abstract and Title for the price of $74.00/parcel and to authorize the Board Chair and County Auditor to sign the contract. Bids for three road projects were opened and read as follows: SP 51-602-18 (Engineer’s Estimate: $855,206.60)
Duininck Brothers, Inc. 763,112.30 SP 51-604-25 and SP 5109-05 (Engineer’s Estimate: A: $1,504,379.85 B: $1,495,526.35) Option A Option B
Worthington Excavating 1,502,503.97 1,216,997.45
SAP 51-602-17, SAP 51-630-20 and SAP 51-634-11 (Engineer’s Estimate: $2,182,832.88) Groves will take the bids back to the highway department for tabulation and report back later in the meeting. Tom Behm, State Aid/Operations Engineer, met with the Board to discuss regional projects in 2008. A map of long-range construction projects and a state highway map were distributed. No Board action was taken. Les Heen, General Manager of Pioneer Public Television, met with the Board for an annual update. Jan Voit, Heron Lake Watershed District, met with the Board for an annual update and powerpoint presentation. Louise Gervais, End-O-Line Railroad Park, reported that she is still working to find a company that can efficiently move the donated antique Caboose to End-O-Line Park in the most cost effective manner and will continue to keep the Board informed as the project progresses. Gervais presented a donation for approval by the Board and acceptance into the minutes. It was moved by John Giese, seconded by Gerald Magnus, and passed to accept a $1,000 donation from the Sioux Valley Model Engineers Society to be used for restoration of the antique caboose. Gervais presented a quote from Shades of Green for fertilization and weed spraying at the park. The Board asked that she obtain a second quote and report back.
It was moved by Robert Moline, seconded by John Giese, and passed to remove nine bushes from the End-O-Line Railroad Park picnic shelter. Two overnight stay requests were received for approval: one for Marcy Barritt to attend the annual Minnesota Association of Assessing Officers 2008 Summer Seminars in St. Cloud May 21-22, 2008, and one for Jim Johnson to attend the Minnesota Recorder’s Association Summer Conference and Workshop on June 8-11, 2008 at Rutger’s Sugar Lake Lodge in Grand Rapids, MN.
Commissioner Robert Moline offered the following resolution and moved for its adoption:
RESOLUTION NO. 2008-04-15-01 BE IT RESOLVED, That Murray County will act as legal sponsor for an application for the Department of Natural Resources Snowmobile Trails Assistance Program.BE IT FURTHER RESOLVED, That Murray County will enter into agreement with the State of Minnesota for the Snowmobile Trails Assistance Program.
BE IT FURTHER RESOLVED, That Murray County will comply with all applicable laws and regulations as stated in the agreement with the State of Minnesota.
The foregoing resolution was duly seconded by Commissioner Gerald Magnus and thereupon being put to a vote all members of the Board voted for its adoption.
The Board readdressed the request for repairs to the Round Barn Annex.
It was moved by Robert Moline, seconded by William J. Sauer, and passed to approve the expenditure of $4,325.49 for cement and lumber for repairs to the Round Barn Annex repair.
It was moved by Gerald Magnus, seconded by William J. Sauer, and passed to approve an expenditure of $3,400 for straightening of the Round Barn, additional electrical outlets, and additional plywood to be added to the original contract with Mandersheid Construction.
It was moved by Robert Moline, seconded by Gerald Magnus, and passed to authorize advertising requests for proposals for landscaping around the Human Services Building.
It was moved by William J. Sauer, seconded by Robert Moline, and passed to return the Human Services Building conference room tables back to Davis Typewriter, due to faulty product, and purchase new ones at Midwest Supply in Slayton.
The Board discussed the possibility of having a public auction for surplus property. They directed Heidi Winter to check into the possibility of having a public sale at one of the County locations without an auctioneer. Winter will report back to the Board.
Revisions of the 2008 Murray County Racing Association Contract were completed and presented to the Board for consideration.
It was moved by Gerald Magnus, seconded by John Giese, and passed to approve the 2008 Murray County Racing Association Contract and authorize the Board Chair, Auditor-Treasurer and County Attorney to sign the document. Keith Rossow, Murray County Highway Department, reported by telephone the following errors after tabulation of bids opened earlier. Project: SP 51-604-25 and SP 5109-05 Option B Corrected Amount Original Amount
Worthington Excavating 1,216,997.45 1,216,322.45 It was moved by Robert Moline, seconded by William J. Sauer, and passed to award the contract for SAP 51-602-17, SAP 51-630-20 and SAP 51-634-11 to Duininck Brothers, Inc. for $1,983,388.74. Projects SP 51-602-18, SP 51-604-25 and SP 5109-05 will be awarded after MnDOT approval. Jon Bloemenaal presented an invoice in the amount of $3,321.41 from Jens Construction for final approval for the construction of a new recycling shed at Marsh’s Landing. It was moved by Robert Moline, seconded by John Giese, and passed to authorize payment of $3,321.41 to Jens Construction for a new recycling shed at Marsh’s Landing. It was moved by Robert Moline, seconded by John Giese, and passed to approve a quote of $1,636.59 from Jen’s Construction to repair an existing shed at Marsh’s Landing to be used for recycling at East Lake Sarah Park. Bloemendaal reported that he will be conducting an e-waste collection on May 3, 2008 and the annual Household Hazardous Waste Collection on May 15, 2008. Heidi Winter presented a request from Darlene Mechtenberg for a letter of support from the Board of Commissioners for an application that is being submitted for the Rural Health Conference Award for the County Wellness Team. It was moved by William J. Sauer, seconded by John Giese, and passed to send a letter of support for the Murray County Wellness Team for the Minnesota Rural Health Conference Award. It was moved by Robert Moline, seconded by Gerald Magnus, and passed to set a special meeting for April 22, 2008 at 10:30 a.m. The Commissioners gave their committee reports. John Giese reported on Murray County Health Alliance – March 24, St. Cloud Drainage Meeting – March 25, Fair Board and Shoreland Rule Revision – March 27, Fairground Buildings – March 28, DAC – April 1, Area II Water Retention Tour – April 2, Hospital Buildings – April 4. Gerald Magnus reported on Solid Waste – March 24, Personnel – March 25, St. Cloud Drainage Meeting – March 26, Fair Board – March 27, EDA – April 1, EDA – April 2, Area II Water Retention Tour – April 3, Hospital Buildings – April 4. Robert Moline reported on SAWS Meeting – March 24, St. Cloud Drainage Meeting – March 26, Fair Board – March 27, Extension and Mediation – April 2, Mediation and Area II Water Retention Tour – April 3, Hospital Buildings – April 4. William J. Sauer reported on SAWS Meeting and SMOC – March 24, St. Cloud Drainage Meeting and Parks Board – March 26, Buildings Committee – March 28, Mediation and Extension – April 2, Mediation – April 3. Kevin Vickerman reported on St. Cloud Drainage Meeting – March 26, Area II Water Retention Tour – April 3, Personnel – April 6, Personnel – April 14. It was moved by Gerald Magnus, seconded by John Giese, and passed to approve the Commissioner Vouchers. The meeting adjourned at 1:45 p.m. |